Award Recommendation and Evaluation Synopsis rev 2.docx

Michigan.gov/MiProcurement

Michigan.gov/MiProcurement

AWARD RECOMMENDATION

The State of Michigan Department of Military and Veterans Affairs office has completed the evaluation of RFP 260000001086 Camp Grayling NADWC Substation Fire Services and has recommended an award to Frederic Township in the amount of $2,222,000.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Elizabeth Noffsinger, Solicitation Manager.

noffsingere@michigan.gov 989-619-36864 Public copies of all bidder proposals can be found here: DTMB - Bid Proposals (michigan.gov) Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide fire services on Camp Grayling and immediately surrounding area for the summer seasons. The term of this contract is one year, with up to 4 one-year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on 02/06/2026. The following bidders submitted proposals by the published due date of 03/05/2026.

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise

EVALUATION SYNOPSIS

I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions: Evaluation Process Technical Evaluation Proposals receiving 80 or more technical evaluation points will have pricing evaluated and considered for award.

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by a Joint Evaluation Committee which consisted of the following individuals:

Jeffrey Cummings DMVA- Fire and Emergency Services Elizabeth Noffsinger DMVA-Procurement

Justin Worthington DMVA- Wildland Fire Services

Link Hibernig MIARNG -Facility Operations Specialist

Peyton Zigila MIARNG- Safety Officer

III. Evaluation Results

a) Bidder # 1-Frederic Township The Evaluation Team determined that, based on a score of 93, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Ability to meet Schedule A, Statement of Work, Section 1, Requirements.

The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a) Section C-Emergency Medical Responses- Clarification is required.

b) Section H-Fire Inspections-Clarification is required.

2. Ability to meet Schedule A-Statement of Work, Section 2, Service Requirements The Evaluation Team determined that the responses were satisfactory.

3. Ability to meet Schedule A-Statement of Work,-Section 3, Staffing The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a) Section 3.3 regarding AARF training. Clarification is required.

4. Ability to meet Schedule A-Statement of Work, Sections 4-11 The Evaluation Team determined that the responses were satisfactory.

5. Vendor Question Worksheet The Evaluation Team determined that the responses were satisfactory.

Total Score: 93/100

IV. Clarifications A Request for Clarification was emailed to Frederic Township on 3/26/2026. Responses were due 3/31/2026. Frederic Township replied on 3/27/206. Frederic Township requested answers to questions that arose from the Request for Clarification 1.

A Request for Clarification 2 was emailed on 4/6/6/2026 with a due date of 4/10/2026. Frederic Township responded satisfactorily on 4/7/2026.

V. Pricing Summary Pricing was evaluated for the Frederic Township. Monthly price proposed was $125,000.00.

VI. Negotiations After Clarifications Requests were responded to, the cost per month offered by the Frederic Township was increased to $128,000.00 per month. In response, the DMVA Solicitation Manager proposed a total cost of $420,000.00 for the 2026 season. Time frames of coverage were negotiated and agreed upon.

Award Recommendation Award recommendation is made to the responsive and responsible Bidder who offers the lowest price to the State of Michigan. Low price is determined by the Bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.

Award Recommendation for this contract is made to Frederic Township in the amount of $2,222,000.00.

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