Award Recommendation and Evaluation Synopsis - Pass Fail Low Bid - West Zone.docx
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- Attached to
- NR FRD FY25 GNA West Zone Roadside Mowing
- Solicitation number
- NIA1-751-250000000432-1
- Issued by
- Huron County, Ann Arbor City, Michigan
About this file
This is an Award Recommendation and Evaluation Synopsis from the Michigan Department of Natural Resources (DNR) for a competitive low-bid procurement for roadside mowing services in the West Zone. The Request for Proposal (RFP) 250000001550 was posted on SIGMA VSS on 2/25/2025 and remained open for 14 days, with proposals due by 3/11/2025. The solicitation sought a contractor to provide roadside mowing services, with the intent to award the contract to the lowest responsible and responsive bidder.
Two bidders submitted proposals: Blue Line Site Solutions and Valor Groundskeeping LLC, with Blue Line Site Solutions recommended for award at $57,557.45, which was the lower of the two bids. Both bidders passed the evaluation criteria across product quality, service capabilities, and delivery capabilities. While neither bidder was classified as a Service-Disabled Veteran Owned Business (SDVOB) or Geographically Disadvantaged Business Enterprise (GDBE), the procurement process focused on finding the most cost-effective and competent provider. The award is pending State Administrative Board approval, and unsuccessful bidders are encouraged to schedule a debriefing with the Solicitation Manager, Patricia Graves, to understand the evaluation rationale.
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Michigan.gov/MiProcurement
Michigan.gov/MiProcurement
AWARD RECOMMENDATION
Notice of Intent to Award Number: 250000000432 Notice of Intent to Award Date: 3/25/2025 The Department of Natural Resources office has completed the evaluation of RFP 250000001550 for NR FRD FY25 GNA West Zone Roadside Mowing and has recommended an award to Blue Line Site Solutions, LLC in the amount of $57,557.45, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Patricia Graves, Solicitation Manager.
Gravesp2@michigan.gov 517-927-2272 Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide roadside mowing.
Bidders:
The RFP was posted on SIGMA VSS on 2/25/2025 for 14 days. The following bidders submitted proposals by the published due date of 3/11/2025.
| Bidder |
| Address, City, State, Zip Code |
| SDVOB* |
| GDBE** |
| Blue Line Site Solutions |
| 47255 Obenhoff Acres Rd, Atlantic Mine MI 49905 |
| NO |
| NO |
| Valor Groundskeeping LLC |
| E3065 Gilliland Rd, Trenary MI 49891 |
| YES |
| NO |
*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise
EVALUATION SYNOPSIS
I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Proposal Instructions, Mandatory Minimum Requirements PASS/FAIL – contract award to lowest price PASS bidder.
The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method Responses to this solicitation were reviewed by Solicitation Manager, Patricia Graves.
III. Evaluation Results The evaluators reviewed the proposals and made the following determinations related to the published specifications:
| Spec # |
| Specification |
| Valor Groundskeeping |
| Blue Line Site Solutions |
| 1. | |
| Product Quality – Schedule A, Statement of Work, Sections 1-4 | |
| PASS | PASS |
| 2. | |
| Service Capabilities – Schedule A, Statement of Work, Sections 5 | |
| PASS | PASS |
| 3. | |
| Delivery Capabilities – Schedule A, Statement of Work, Section 6 | |
| PASS | PASS |
| 4. | |
| Vendor Questions Worksheet | |
| PASS | PASS |
| PROPOSAL DETERMINATION |
| PASS |
| PASS |
IV. Pricing Summary Pricing was evaluated for the bidders who received a PASS rating and is summarized below:
| Deliverable |
| Valor Groundskeeping |
| Blue Line Site Solutions |
| Total Price |
| $70,611.00 |
| $57,557.45 |
V. Award Recommendation:
Award Recommendation is made to the responsive and responsible bidder who receives a PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.
Award Recommendation is made to Blue Line Site Solutions in the amount of $57,557.45.
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