Award Recommendation and Evaluation Synopsis.pdf

Michigan.gov/MiProcurement

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AWARD RECOMMENDATION

Notice of Intent to Award Number: 260000000892

Notice of Intent to Award Date: 9/28/2026

The Department of Labor and Economic Opportunity office has completed the evaluation of RFP 260000002413 MCTI Facility Maintenance and has recommended an award to Mall City Mechanical in the amount of $200,000.00 and RW Lapine in the amount of $200,000.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award.

The Solicitation Manager may be contacted as follows:

Jennifer Frank, Solicitation Manager.

FrankJ4@Michigan.gov

Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide facility maintenance on an as needed basis. The term of this contract is three years, with up to two one-year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on 7/29/26 for 20 days. The following bidders submitted proposals by the published due date of 8/18/26.

Bidder Address, City, State, Zip Code SDVOB* GDBE**

Mall City Mechanical 7184 Douglas Ave., Kalamazoo, MI 49009 NO NO

R.W. LaPine Inc. 5140 E. ML Ave., Kalamazoo, MI 49048 NO NO

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise

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EVALUATION SYNOPSIS

I. Evaluation Process

A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions: Evaluation Process

The State will evaluate each proposal based on the following criteria:

Technical Evaluation Criteria Weight

1. Vendor Question Worksheet 30

2. Schedule A, Section 1-9 30

3. Schedule A, Section 10-14 20

4. Schedule A, Section 15-26 20

Total: 100

Proposals receiving 80 or more technical evaluation points will have pricing evaluated and be considered for award.

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method

Responses to this solicitation were reviewed by Joint Evaluation Committee, which consisted of the following individuals:

Voting Advisory

Scott Cubberly

LEO/MCTI

Jennifer Frank, Solicitation Manager LEO/Purchasing

Glenn Merica

LEO, MCTI

Tanya Merica

LEO, MCTI

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III. Evaluation Results

A. Bidder # 1

The Evaluation Team determined that Mall City Mechanical based on a score of 92, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Vendor Question Worksheet The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a. Would liked to have seen more detail.

2. Schedule A, Section 1-9 The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a. Would like to see more information on Warrantied, recalls and quality assurance.

3. Schedule A, Section 10-14 The Evaluation Team determined that overall, the responses were satisfactory.

4. Schedule A, Section 15-26 The Evaluation Team determined that overall, the responses were satisfactory.

Total Score:92/100

B. Bidder # 2

The Evaluation Team determined that R.W. LaPine Inc. based on a score of 98, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Vendor Question Worksheet The Evaluation Team determined that overall, the responses were satisfactory.

2. Schedule A, Section 1-9

The Evaluation Team determined that overall, the responses were satisfactory.

3. Schedule A, Section 10-14

The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a. Would like to see more detail on the sub-contractor.

4. Schedule A, Section 15-26

The Evaluation Team determined that overall, the responses were satisfactory.

Total Score:98/100

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IV. Technical Evaluation Summary

Selection Criteria Bidder #1 Bidder #2

1 Vendor Question Worksheet 25 30

2 Schedule A, Section 1-9 27 30

3 Schedule A, Section 10-14 20 18

4 Schedule A, Section 15-26 20 20

Total 92 98

V. Pricing Summary

Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:

Deliverable Bidder #1 Bidder #2

1 Hourly Rate - During normal business hours

$125.00 $120.00 (price subject to yearly increases based on cost-of-living increases)

2 Trip Charge - During normal business hours

$45.00 $80.00 per trip includes after hours calls

3 Hourly Rate - After hours OT - $169.00

DT - $219.00

$150.00 and $50.00 per after hours call

4 Trip Charge – After hours (including Sundays and Holidays)

$45.00 $180.00 per hour on Sundays and Holidays. No additional truck charge.

$50.00 per after hours call

VI. Award Recommendation

Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of the factors stated in the Proposal Instructions Evaluation Process section, and price.

Award Recommendation is made to Mall City Mechanical in the amount of $200,000.00 and RW Lapine in the amount of $200,000.00.