Award Recommendation and Evaluation Synopsis .pdf

Michigan.gov/MiProcurement

AWARD RECOMMENDATION

Notice of Intent to Award Number: 260000000865

Notice of Intent to Award Date: September 8, 2026

The Michigan Department of Transportation, Purchasing Unit has completed the evaluation of Request for Proposal (RFP) 260000002477 Vacuum Street Sweeper Truck – For Mackinac Bridge Authority and has recommended award to The Safety Company dba MTech Company in the amount of $432,770.00.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Ruth Thole, Solicitation Manager TholeR@michigan.gov 517-335-4972

Background Information:

The purpose of the RFP was to solicit responses for a one-time buy of a vacuum street sweeper with 8.5 cubic yard debris hopper and dual gutter brooms, mounted on a vendor provided Freightliner M2 conventional chassis.

Bidders:

The RFP was posted on SIGMA VSS on August 10, 2026, for 23 days. The following bidders submitted proposals by the published due date of September 3, 2026.

Bidder Address, City, State, Zip Code SDVOB* GDBE**

The Safety Company dba MTech Company

5642 Transportation Blvd.

Cleveland, OH 44125

No No

Vehicle Alliance Group 920 O’Malley Dr.

Coopersville, MI 49404

No No

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise

EVALUATION SYNOPSIS

I. Evaluation Process

A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions, Mandatory Minimum Requirements

Bidder must be a certified authorized distributor or manufacturer of the offered vacuum street sweeper unit.

Proposal Instructions, Evaluation Process

Proposals will be evaluated on a PASS/FAIL basis based on the following criteria:

1. Bidder is the manufacturer or is an authorized distributor of the offered vacuum sweeper truck.

2. Confidential Treatment Form (CTF) is completed and signed.

3. Responses to Vendor Questions are complete and acceptable.

4. Standard Contract Terms are accepted (Vendor Questions Worksheet, Question 6).

5. Responses on Schedule A are complete and acceptable.

6. Schedule B is complete.

7. Responses on Attachment 1 – Product Specification are complete and offered specifications are acceptable.

8. If proposing an alternate to the preferred make/model, product literature for the offered alternate is attached and show supporting data for the performance and design specifications and is acceptable.

PASS/FAIL – contract award to lowest price PASS bidder. The full evaluation process is stated in the

RFP Proposal Instructions.

II. Evaluation Method

Responses to this solicitation were reviewed by the Solicitation Manager, Ruth Thole, in collaboration with Mackinac Bridge Authority staff – Larry Dropiewski, Chief Engineer, and Matthew Makarewicz, Assistant Bridge Engineer.

III. Evaluation Results MTech Company offered a Bucher model V65h W CB on a Freightliner M2 chassis.

Vehicle Alliance offered a Scarab model Magnum U72 on a Freightliner M2 chassis.

The evaluators reviewed the solicitation responses and made the following determinations related to the published mandatory minimum requirements and evaluation criteria.

Criteria MTech

Company Vehicle Alliance

Bidder is the manufacturer or is an authorized distributor of the offered vacuum sweeper truck.

Pass Pass

Confidential Treatment Form (CTF) is completed and signed.

Pass Pass

Responses to Vendor Questions are complete and acceptable.

Pass Pass

Standard Contract Terms are accepted (Vendor Questions Worksheet, Question 6).

Pass Pass

Responses on Schedule A are complete and acceptable.

Pass Pass

Schedule B is complete. Pass Pass Responses on Attachment 1 – Product Specification are complete and offered specifications are acceptable.

Pass Pass*

If proposing an alternate to the preferred make/model, product literature for the offered alternate is attached and show supporting data for the performance and design specifications and is acceptable.

Pass Pass

PROPOSAL DETERMINATION PASS PASS

*Vehicle Alliance had exceptions noted on the Product Specifications; however, only one exception was questionable but the exception did not deem the vender as failing the criteria.

IV. Pricing Summary

Pricing was evaluated for the bidders who received a PASS rating and is summarized below.

MTech Company Vehicle Alliance

$432,770.00 $439,500.00

V. Award Recommendation:

Award Recommendation is made to the responsive and responsible bidder who receives a PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.

Award Recommendation is made to The Safety Company dba MTech Company in the amount of

$432,770.00.