Award Recommendation and Evaluation Synopsis.pdf
PDF 182 KB Posted
- Solicitation number
- NIA1 591 260000000663 1
- Issued by
- Shiawassee County, Michigan
About this file
This is an Award Recommendation and Evaluation Synopsis document issued by the Michigan Department of Transportation (MDOT) Purchasing Unit for Request for Proposal (RFP) 260000002304. The project involves cold milling and hot mix asphalt (HMA) resurfacing on M-71 in Shiawassee County, specifically from Shiawassee Street to Dutcher Street in the city of Corunna. The scope of work includes drainage structure repairs, permanent pavement markings, traffic control devices, and related construction activities. The RFP was posted on SIGMA VSS on July 2, 2026, with a 15-day posting period and a proposal due date of July 17, 2026. Four prequalified contractors submitted proposals: Edw. C. Levy Co. dba Ace-Saginaw Paving Co., Michigan Paving and Materials Company, Pyramid Paving & Contracting Co., Inc., and Rieth-Riley Construction Co., Inc. All bidders met mandatory requirements including current MDOT Cb category (Hot Mix Asphalt/Bituminous Paving) prequalification status and Michigan Department of Labor and Economic Opportunity registration. The Notice of Intent to Award was issued on July 21, 2026.
All four proposals received a PASS rating on evaluation criteria including complete and acceptable responses to vendor questions, Schedule A submissions, and Schedule B documentation. Award was made to the lowest responsive and responsible bidder. Edw. C. Levy Co. dba Ace-Saginaw Paving Co. was recommended for award in the amount of $300,679.00, which was $86,400.00 lower than the second-lowest bidder, Michigan Paving and Materials Company at $387,079.00. The awarded bid included line items for cold milling ($45,000.00), HMA resurfacing ($159,500.00), drainage structure adjustments ($31,200.00), mobilization ($31,000.00), pavement markings ($8,365.00), and traffic control ($25,614.00). Bidders not recommended for award were offered debriefing sessions with Solicitation Manager Ruth Thole to review the State's rationale for the award decision.
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Michigan.gov/MiProcurement
AWARD RECOMMENDATION
Notice of Intent to Award Number: 260000000663
Notice of Intent to Award Date: July 21, 2026
The Michigan Department of Transportation, Purchasing Unit has completed the evaluation of Request for Proposal (RFP) 260000002304 Milling and HMA resurfacing on M-71 in Shiawassee County and has recommended award to Edw. C. Levy Co. dba Ace-Saginaw Paving Co. in the amount of $300,679.00.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Ruth Thole, Solicitation Manager TholeR@michigan.gov 517-335-4972
Background Information:
The purpose of the RFP was to solicit responses for selection of a Prequalified Maintenance Contractor to provide services to perform cold milling and hot mix asphalt resurfacing on M-71 from Shiawassee St to Dutcher St, located in the city of Corunna, Shiawassee County. Work under this contract will include drainage structure repairs and permanent pavement markings, and other defined work.
Contractor must be prequalified in category Cb (Hot Mix Asphalt/Bituminous Paving).
Bidders:
The RFP was posted on SIGMA VSS on July 2, 2026, for 15 days. The following bidders submitted proposals by the published due date of July 17, 2026.
Bidder Address, City, State, Zip Code SDVOB* GDBE**
Edw. C. Levy Co.
dba Ace-Saginaw Paving Co.
5414 Rolling Hills Dr.
Bridgeport, MI 48722 No No
Michigan Paving and Materials Company
16777 Wood St.
Lansing, MI 48906 No No
Pyramid Paving & Contracting Co., Inc.
600 N. Jefferson St.
Bay City, MI 48708 No Yes
Rieth-Riley Construction Co., Inc.
4150 S. Creyts Rd.
Lansing, MI 48917
No No
*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise
EVALUATION SYNOPSIS
I. Evaluation Process
A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Proposal Instructions, Mandatory Minimum Requirements
A. Bidder must be currently listed as a MDOT Prequalified Contractor in category Cb (Hot Mix Asphalt/Bituminous Paving):
B. Bidder and all subcontractors of the bidder must be registered with the Michigan Department of Labor and Economic Opportunity (LEO) to perform work on State of Michigan projects.
Proposal Instructions, Evaluation Process
Proposals will be evaluated on a PASS/FAIL basis based on the following criteria:
1. Responses to Vendor Questions are complete and acceptable
2. Responses on Schedule A are complete and acceptable
3. Schedule B is complete
PASS/FAIL – contract award to lowest price PASS bidder. The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method
Responses to this solicitation were reviewed by the Solicitation Manager, Ruth Thole, in collaboration with Program Manager Harold Inman and Operations Engineer Ryan
Whiteherse.
III. Evaluation Results
The evaluators reviewed the solicitation responses and made the following determinations related to the published mandatory minimum requirements and evaluation criteria.
Criteria
Ace- Saginaw
Paving
Michigan Paving & Materials
Pyramid Paving &
Contracting Rieth-Riley
Construct’n
Cb Prequalified Yes Yes Yes Yes
Bidder and bidder’s subcontractors are registered State Project Contractors
Yes Yes Yes Yes
Responses to Vendor Questions are complete and acceptable
Pass Pass Pass Pass
Criteria
Ace- Saginaw
Paving
Michigan Paving & Materials
Pyramid Paving &
Contracting Rieth-Riley
Construct’n
Responses on Schedule A are complete and acceptable
Pass Pass Pass Pass
Schedule B is complete Pass Pass Pass Pass
PROPOSAL DETERMINATION PASS PASS PASS PASS
IV. Pricing Summary
Pricing was evaluated for the bidders who received a PASS rating and is summarized below. See attached Bid Price Comparison for bid prices for all pay items.
Ace-Saginaw Paving
Michigan Paving & Materials
Pyramid Paving & Contracting
Rieth-Riley Construction
$300,679.00 $387,079.00 $385,074.60 $450,679.00
V. Award Recommendation:
Award Recommendation is made to the responsive and responsible bidder who receives a
PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.
Award Recommendation is made to Edw. C. Levy Co. dba Ace-Saginaw Paving Co. in the amount of $300,679.00.
LINE # ITEM DESCRIPTION
Ace-Saginaw
Paving
Michigan Paving &
Materials
Pyramid Paving &
Contracting
Rieth-Riley
Construction
1 Cold Milling HMA Surface $45,000.00 $75,000.00 $84,000.00 $48,750.00
2 HMA, 5EMH, High Stress 1.5 Inch $159,500.00 $217,500.00 $214,600.00 $253,750.00
3 Dr Structure Cover Adj, Case 1 $25,200.00 $33,600.00 $27,720.00 $25,200.00
4 Dr Structure, Adj. add Depth $6,000.00 $18,000.00 $6,600.00 $30,000.00
5 Mobilization $31,000.00 $15,000.00 $28,000.00 $25,000.00
Total Milling & HMA resurfacing $266,700.00 $359,100.00 $360,920.00 $382,700.00
Pavt Mrkg, Ovly Cold Plastic, 24 inch, Stop
Bar $675.00 $675.00 $742.50 $675.00
Pavt Mrkg, Ovly Cold Plastic, Thru and Lt
Turn Arrow Sym $325.00 $325.00 $357.20 $325.00
Pavt Mrkg, Ovly Cold Plastic, Lt Turn Arrow
Sym $1,710.00 $1,710.00 $1,881.00 $1,710.00
Pavt Mrkg, Ovly Cold Plastic, Rt Turn Arrow
Sym $285.00 $285.00 $313.50 $285.00
10 Pavt Mrkg, Waterborne, 6 inch, White $1,000.00 $1,000.00 $1,120.00 $1,000.00
11 Pavt Mrkg, Waterborne, 6 inch, Yellow $1,575.00 $1,575.00 $1,764.00 $1,575.00
Pavt Mrkg, Waterborne, 2nd Application, 6 inch, White $600.00 $600.00 $680.00 $600.00
Pavt Mrkg, Waterborne, 2nd Application, 6 inch, Yellow $945.00 $945.00 $1,071.00 $945.00
14 Witness Log, $1,250.00 $1,250.00 $1,250.00 $1,250.00 $1,250.00
Total Pavement Marking $8,365.00 $8,365.00 $9,179.20 $8,365.00
Barricade, Type III, High Intensity, Double
Sided, Lighted, Furn $840.00 $840.00 $924.00 $840.00
Barricade, Type III, High Intensity, Double
Sided, Lighted, Oper $60.00 $60.00 $66.00 $60.00
17 Plastic Drum, Fluorescent, Fur $2,860.00 $2,860.00 $3,146.00 $2,860.00
18 Plastic Drum, Fluorescent, Oper $220.00 $220.00 $242.00 $220.00
19 Lighted Arrow, Type C, Furn $700.00 $700.00 $770.00 $700.00
20 Lighted Arrow, Type C, Oper $200.00 $200.00 $220.00 $200.00
21 Minor Traf Devices $16,000.00 $10,000.00 $4,400.00 $50,000.00
Sign, Portable, Changeable Message, NTCIP-Compliant, Furn $3,400.00 $3,400.00 $3,740.00 $3,400.00
Sign, Portable, Changeable Message, NTCIP-Compliant, Oper $200.00 $200.00 $220.00 $200.00
24 Sign, Type B, Temp, Prismatic, Furn $756.00 $756.00 $831.60 $756.00
25 Sign, Type B, Temp, Prismatic, Oper $378.00 $378.00 $415.80 $378.00
Total Traffic Control $25,614.00 $19,614.00 $14,975.40 $59,614.00
GRAND TOTAL $300,679.00 $387,079.00 $385,074.60 $450,679.00
Notice of Intent to Award
Bid Price Comparison
BIDDERS
| Award Recommendation |
| Background Information: |
| Bidders: |
| Evaluation Synopsis |
| I. Evaluation Process |
| II. Evaluation Method |
| III. Evaluation Results |
| IV. Pricing Summary |
| V. Award Recommendation: |
| Insert from: "Bid Price Comparison.pdf" |
| Sheet1 |
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