Award Recommendation and Evaluation Synopsis.pdf

Michigan.gov/MiProcurement

AWARD RECOMMENDATION

Notice of Intent to Award Number: 260000000662

Notice of Intent to Award Date: July 21, 2026

The Michigan Department of Transportation, Purchasing Unit has completed the evaluation of Request for Proposal (RFP) 260000002265 Ramp Restoration, US-23 & Owen Rd, City of Fenton, Genesee County and has recommended award to Ajax Paving Industries, Inc. in the amount of $269,560.56.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Ruth Thole, Solicitation Manager TholeR@michigan.gov 517-335-4972

Background Information:

The purpose of the RFP was to solicit responses for selection of a Prequalified Maintenance Contractor to provide services to perform cold milling and hot mix asphalt resurfacing on the ramps to and from US-23 and Owen Rd, located in the city of Fenton, Genesee County. The contract will require detail 7 and detail 8 pavement joint and crack repairs, permanent pavement markings, and other defined work.

Contractor (or subcontractor) must be prequalified in category Cb (Hot Mix Asphalt/Bituminous Paving).

Bidders:

The RFP was posted on SIGMA VSS on June 25, 2026, for 21 days. The following bidders submitted proposals by the published due date of July 16, 2026.

Bidder Address, City, State, Zip Code SDVOB* GDBE**

Ajax Paving Industries, Inc.

1957 Crooks Rd., Suite A Troy, MI 48084

No No

Asphalt Specialists LLC 1780 E. Highwood Pontiac, MI 48340

No No

Cadillac Asphalt, LLC 39255 Country Club Dr., Suite B20 Farmington Hills, MI 48331

No No

Edw. C. Levy Co.

dba Ace-Saginaw Paving Co.

5414 Rolling Hills Dr.

Bridgeport, MI 48722

No No

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise

EVALUATION SYNOPSIS

I. Evaluation Process

A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions, Mandatory Minimum Requirements

A. Bidder must be currently listed as a MDOT Prequalified Contractor in category Cb (Hot Mix Asphalt/Bituminous Paving):

B. Bidder and all subcontractors of the bidder must be registered with the Michigan Department of Labor and Economic Opportunity (LEO) to perform work on State of Michigan projects.

Proposal Instructions, Evaluation Process

Proposals will be evaluated on a PASS/FAIL basis based on the following criteria:

1. Responses to Vendor Questions are complete and acceptable

2. Responses on Schedule A are complete and acceptable

3. Schedule B is complete

PASS/FAIL – contract award to lowest price PASS bidder. The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method

Responses to this solicitation were reviewed by the Solicitation Manager, Ruth Thole, in collaboration with Program Manager Harold Inman and Operations Engineer Ryan

Whiteherse.

III. Evaluation Results

The evaluators reviewed the solicitation responses and made the following determinations related to the published mandatory minimum requirements and evaluation criteria.

Criteria Ajax Paving Industries

Asphalt Specialists

Cadillac Asphalt

Ace- Saginaw

Paving

Cb Prequalified Yes Yes Yes Yes

Bidder and bidder’s subcontractors are registered State Project Contractors

Yes Yes Yes Yes

Responses to Vendor Questions are complete and acceptable

Pass Pass Pass Pass

Criteria Ajax Paving Industries

Asphalt Specialists

Cadillac Asphalt

Ace- Saginaw

Paving

Responses on Schedule A are complete and acceptable

Pass Pass Pass Pass

Schedule B is complete Pass Pass Pass Pass

PROPOSAL DETERMINATION PASS PASS PASS PASS

IV. Pricing Summary

Pricing was evaluated for the bidders who received a PASS rating and is summarized below. See attached Bid Price Comparison for bid prices for all pay items.

Ajax Paving Industries Asphalt Specialists Cadillac Asphalt

Ace-Saginaw Paving

$269,560.56 $283,526.00 $320,380.56 $348,880.10

V. Award Recommendation:

Award Recommendation is made to the responsive and responsible bidder who receives a

PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.

Award Recommendation is made to Ajax Paving Industries, Inc. in the amount of

$269,560.56.

LINE # PAY ITEM DESCRIPTION

Ajax Paving

Industries

Asphalt

Specialists Cadillac Asphalt

Edw C Levy/

Ace Saginaw Paving

1 Shoulder, Cl II,4 Inch, Modified $9,250.00 $3,750.00 $5,500.00 $8,315.00

2 Cold Milling HMA Surface $16,374.00 $27,290.00 $32,748.00 $39,297.60

3 HMA, 5EMH, High Stress_ Inch $113,750.00 $159,250.00 $159,250.00 $174,174.00

4 Pavt for Butt Joints, Rem $520.00 $1,820.00 $52.00 $1,920.10

5 Cold Milling Conc Pavt $13,710.00 $20,565.00 $27,420.00 $32,904.00

6 Pavt Joint and Crack Repr, Det 7, Special $14,628.00 $3,312.00 $13,800.00 $14,103.60

7 Pavt Joint and Crack Repr, Det 8, Special $138.00 $3,312.00 $6,900.00 $7,672.80

8 Hand Patching $2,800.00 $8,400.00 $7,280.00 $10,556.00

9 Mobilization $22,560.00 $14,000.00 $35,000.00 $27,820.00

Total Milling, HMA resurfacing, & Joint Repair $193,730.00 $241,699.00 $287,950.00 $316,763.10

10 Pavt Mrkg, Ovly Cold Plastic, 24 inch, Stop Bar $1,400.00 $1,750.00 $1,400.00 $1,400.00

11 Pavt Mrkg, Ovly Cold Plastic, Lt Turn Arrow Sym $550.00 $600.00 $550.00 $550.00

12 Pavt Mrkg, Ovly Cold Plastic, Rt Turn Arrow Sym $1,100.00 $1,200.00 $1,100.00 $1,100.00

13 Recessing Pavt Mrkg, Transv $1,240.00 $1,488.00 $1,240.00 $1,240.00

14 Pavt Mrkg, Waterborne, 6 inch, White $1,664.00 $2,080.00 $1,664.00 $1,664.00

15 Pavt Mrkg, Waterborne, 6 inch, Yellow $442.00 $552.50 $442.00 $442.00

16 Pavt Mrkg, Waterborne, 12 inch, White $274.20 $342.75 $274.20 $274.20

17 Pavt Mrkg, Waterborne, 2nd Application, 6 inch, White $832.00 $1,040.00 $832.00 $832.00

18 Pavt Mrkg, Waterborne, 2nd Application, 6 inch, Yellow $221.00 $276.25 $221.00 $221.00

19 Pavt Mrkg, Waterborne, 2nd Application,12 inch, White $182.80 $228.50 $182.80 $182.80

20 Witness Log, $1,250.00 $1,250.00 $1,250.00 $1,250.00 $1,250.00

Total Pavement Marking $9,156.00 $10,808.00 $9,156.00 $9,156.00

Barricade, Type III, High Intensity, Double Sided, Lighted, Furn $480.00 $480.00 $480.00 $400.00

Barricade, Type III, High Intensity, Double Sided, Lighted, Oper $0.08 $8.00 $0.08 $8.00

23 Plastic Drum, Fluorescent, Fur $975.00 $1,560.00 $975.00 $1,235.00

24 Plastic Drum, Fluorescent, Oper $0.65 $65.00 $0.65 $65.00

25 Lighted Arrow, Type C, Furn $400.00 $600.00 $400.00 $500.00

26 Lighted Arrow, Type C, Oper $0.01 $125.00 $0.01 $100.00

27 Minor Traf Devices $52,900.00 $15,500.00 $9,500.00 $12,355.00

28 Sign Cover $25.00 $35.00 $25.00 $30.00

Sign, Portable, Changeable Message, NTCIP-Compliant, Furn $10,000.00 $8,000.00 $10,000.00 $5,600.00

Sign, Portable, Changeable Message, NTCIP-Compliant, Oper $0.04 $2,000.00 $0.04 $400.00

31 Sign, Type B, Temp, Prismatic, Furn $1,890.00 $2,268.00 $1,890.00 $1,890.00

32 Sign, Type B, Temp, Prismatic, Oper $3.78 $378.00 $3.78 $378.00

Total Traffic Control $66,674.56 $31,019.00 $23,274.56 $22,961.00

GRAND TOTAL $269,560.56 $283,526.00 $320,380.56 $348,880.10

Notice of Intent to Award

Bid Price Comparison

BIDDERS