Award Recommendation and Evaluation Synopsis.pdf

Michigan.gov/MiProcurement

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AWARD RECOMMENDATION

Notice of Intent to Award Number: 260000000359

Notice of Intent to Award Date: 4/7/2026

The Department of Natural Resources office has completed the evaluation of RFP 260000001382 for Vault Pumping and Septic Service at Silver Lake State Park and has recommended an award to Swihart’s Septic Inc in the amount of $29,400.00 pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award.

The Solicitation Manager may be contacted as follows:

Patricia Graves, Solicitation Manager.

Gravesp2@michigan.gov

(517) 927-2272

Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide vault pumping and septic service at Silver Lake State Park The term of this contract is 3 years, with up to 2 (1)- year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on 03/09/2026 for 14 calendar days. The following bidders submitted proposals by the published due date of 03/23/2026.

Bidder Address, City, State, Zip Code SDVOB* GDBE** Ja Makin Properties LLC 23684 Larkshire Street, Farmington Hills, MI

48336 No No

Schultz Septic LLC 3020 Central Avenue, Muskegon, MI 49445 No No Swihart’s Septic Inc 4991 N 88th Ave, Hart, MI 49420 No No

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise https://www.michigan.gov/dtmb/policies/state-ad-board

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EVALUATION SYNOPSIS

I. Evaluation Process

A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions, Mandatory Minimum Requirements

PASS/FAIL – contract award to lowest price PASS bidder.

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method

Responses to this solicitation were reviewed by Solicitation Manager in collaboration with Subject Matter Expert, which consisted of the following individuals:

Advisory

Patricia Graves – Solicitation Manager DNR – Finance and Operations Division Jody Johnston – Subject Matter Expert DNR – Parks and Recreation Division

III. Evaluation Results

The evaluators reviewed the proposals and made the following determinations related to the published specifications:

Spec # Specification Ja Makin Properties LLC

Schultz Septic

LLC

Swihart’s Septic Inc

1 Schedule A, Section 1 PASS PASS PASS 2 Schedule A, Section 2 PASS PASS PASS 3 Schedule A, Section 3 PASS PASS PASS 4 Schedule A, Sections 4 - 11 PASS PASS PASS 5 Vendor Question Worksheet PASS PASS PASS

PROPOSAL DETERMINATION PASS PASS PASS

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IV. Pricing Summary

Pricing was evaluated for the bidders who received a PASS rating and is summarized below:

Deliverable Ja Makin Properties LLC

Schultz Septic

LLC

Swihart’s Septic Inc

1 Vault Pumping and Septic Service at Silver Lake State Park (various sites)

$153,675.00 $41,088.00 $29,400.00

Total Price $153,675.00 $41,088.00 $29,400.00

V. Award Recommendation:

Award Recommendation is made to the responsive and responsible bidder who receives a PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.

Award Recommendation is made to Swihart’s Septic Inc in the amount of $29,400.00.