Award Recommendation and Evaluation Synopsis.docx

Michigan.gov/MiProcurement

Michigan.gov/MiProcurement

AWARD RECOMMENDATION

The Department of Technology, Management, & Budget (DTMB) Procurement office has completed the evaluation of Request for Proposal (RFP) 250000000390 Michigan Department of State Network Services and has recommended an award to American Association of Motor Vehicle Administrators (AAMVA) in the amount of $5,078,464.47, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Susan Watt-Smith, Solicitation Manager WattSmithsS@michigan.gov 517-230-0535 Public copies of all bidder proposals can be found here: DTMB - Bid Proposals (michigan.gov) Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide network services as required by State and Federal law to administer driver license, motor vehicle title and voter programs. The term of this contract is five (5) years, with up to three (3), 1-year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on January 31, 2025, for 3 week and 6 days. The following bidders submitted proposals by the published due date of February 27, 2025.

Arlington, VA 22203

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise

EVALUATION SYNOPSIS

I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions: Evaluation Process The State will evaluate each proposal based on the following factors:

Proposals receiving 80 or more technical evaluation points will have pricing evaluated and considered for award.

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by Joint Evaluation Committee, which consisted of the following individuals:

Susan Watt-Smith, Category Analyst DTMB Central Procurement Services Chad Bassett, Director MDOS Procurement

Jonathon Khon, Procurement Technician-E MDOS Procurement Bryan Bryson, Director MDOS Information Security and Control

Mitch Montgomery, Development Manager DTMB Agency Services Leigh Holmes, Buyer Manager-3 MDOS Procurement

Joe Szpond, Director MDOS Core Technology Division Dan Klodt, Business Relations Manager DTMB Agency Services

Krystal Mack, Vendor & Contract Monitoring Analyst MDOS Procurement Support

Autumn Pelkey, Administrative Manager MDOS Information Security and Control

Anita Rajesh, Business Analyst DTMB Agency Services

David Richmond, Director MDOS Vehicle Programs

Blake Wilborn, Assistant Administrator, MDOS Bureau of Customer Service

III. Evaluation Results AAMVA has not met the requirements of this RFP in that they did not adequately address most of the descriptive requirements which would have caused them to fail technical evaluation. However, according to Proposal Instructions Section 9. Reservations, Subsection l., (the State may) “Evaluate the proposal outside the scope identified in the Evaluation Process Section of this (RFP) if the State receives only one proposal.” Through two rounds of clarifications, AAMVA’s responses were adequate to demonstrate it can carry out the responsibilities of the contract.

IV. Pricing Summary The following is a summary of the Bidder’s price proposals:

V. Award Recommendation Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal being the only bidder responding and having the experience necessary to perform the requirements outlined in the solicitation.

As part of the best value determination, overall economic impact to the State of Michigan was considered and is not a determinative factor in making this award.

Award Recommendation is made to American Association of Motor Vehicle Administrators (AAMVA) in the amount of $5,078,464.47.

Version 2024-2 image1.png image2.png