Award Recommendation and Evaluation Synopsis.docx
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- Solicitation number
- NIA1 751 260000000421 1
- Issued by
- Michigan
About this file
This is an Award Recommendation and Evaluation Synopsis prepared by the Michigan Department of Natural Resources Procurement Office for RFP 26*1646, LED Emergency Lighting Packages and Installation serving the DNR Law Enforcement Division in the Western Upper Peninsula. The solicitation sought emergency lighting packages and installation services for various law enforcement vessels and equipment. The RFP was posted on SIGMA VSS on March 30, 2026, with a submission deadline of April 17, 2026. Two responsive proposals were received from Arrowhead Upfitters and FirstResponse Systems. The contract term is five years with up to five optional renewal periods. Deliverables include lighting installation for boats, mud boats, snowmobiles, ORVs, dirt bikes/motorcycles, and personal watercraft, with estimated annual quantities ranging from zero to four units depending on the equipment type.
FirstResponse Systems of Calumet, Michigan, was recommended for award at a five-year contract value of $145,175.00, with an estimated annual cost of $29,035.00. Both bidders achieved perfect technical evaluation scores of 100 points across all criteria including vendor questions worksheets, statements of work, and product specifications. FirstResponse Systems was selected based on best value determination, with the primary differentiating factor being the vendor's physical location in Calumet, Michigan, within the Western Upper Peninsula, providing significantly greater accessibility to DNR Conservation Officers stationed in the area. Arrowhead Upfitters submitted a lower five-year proposal of $100,545.00. Neither bidder qualified as a Service-Disabled Veteran Owned Business or Geographically Disadvantaged Business Enterprise.
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Michigan.gov/MiProcurement
Michigan.gov/MiProcurement
AWARD RECOMMENDATION
| Notice of Intent to Award Number: 260000000421 |
| Notice of Intent to Award Date: 4/24/2026 |
The Department of Natural Resources Procurement Office has completed the evaluation of RFP 26*1646 LED Emergency Lighting Packages and Installation – Western Upper Peninsula Only and has recommended an award to FirstResponse Systems in the amount of $145,175.00.
Participating bidders who were not recommended for the award may schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Lisa Crozier-Green, Solicitation Manager.
CrozierGreenL@michigan.gov Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide emergency lighting packages and installation for the DNR Law Enforcement Division – Western Upper Peninsula only. The term of this contract is FIVE (5) years with up to FIVE (5) Options to Renew.
Bidders:
The RFP was posted on SIGMA VSS on March 30, 2026, for a total of SEVENTEEN (17) calendar days. The following bidders submitted proposals by the published due date of April 17, 2026.
| Bidder |
| Address, City, State, Zip Code |
| SDVOB* |
| GDBE** |
| Arrowhead Upfitters |
| 11240 N. Saginaw Road, Clio, MI 48420 |
| NO |
| NO |
| FirstResponse Systems |
| 102 Florida Street, Calumet, MI 49913 |
| NO |
| NO |
*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise
EVALUATION SYNOPSIS
I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Proposal Instructions: Evaluation Process
| Technical Evaluation Criteria |
| Weight |
| Vendor Questions Worksheet |
| 25 |
| Schedule A – Statement of Work |
| 25 |
| Schedule D – Product Proposed |
| 50 |
| Total |
| 100 |
The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method Responses to this solicitation were reviewed by the Solicitation Manager in collaboration with a DNR Law Enforcement Division Subject Matter Expert, which consisted of the following individuals:
Lisa Crozier-Green, Solicitation Manager Ryan Aho, DNR Law Enforcement Division Subject Matter Expert III. Evaluation Results A. Arrowhead Upfitters Arrowhead Upfitters met the requirements of being responsive and responsible due to no points deducted during technical evaluation. The Evaluation Team determined that Arrowhead Upfitters, based on a score of 100 points, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.
1. Vendor Questions Worksheet – 25 points
2. Schedule A – Statement of Work – 25 points
3. Schedule D – Product Proposed – 50 points Total Score:100/100 B. FirstResponse Systems FirstResponse Systems met the requirements of being responsive and responsible due to no points deducted during technical evaluation. The Evaluation Team determined that FirstResponse Systems based on a score of 100 points, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.
1. Vendor Questions Worksheet – 25 points
2. Schedule A – Statement of Work – 25 points
3. Schedule D – Product Proposed – 50 points Total Score:100/100 IV. Pricing Summary Pricing was evaluated for the bidders who passed technical evaluation. The following is a summary of their price proposals:
| Deliverable |
| Estimated Annual Quantity |
| Arrowhead Upfitters |
| FirstResponse |
| Price Each |
| Estimated Annual |
| Price Each |
| Estimated Annual |
| Boat lighting installation, per Schedule A, Section H1 |
| 2 |
| $2,457.00 |
| $4,914.00 |
| $3,655.00 |
| $7,310.00 |
| Mud boat lighting installation, per Schedule A, Section H2 |
| 1 |
| $1,574.00 |
| $1,574.00 |
| $1,740.00 |
| $1,740.00 |
| Snowmobile lighting installation, per Schedule A, Sections I1 and I2 |
| 4 |
| $2,190.00 |
| $8,760.00 |
| $3,370.00 |
| $13,480.00 |
| ORV lighting installation, per Schedule A, Section J |
| 2 |
| $1,489.00 |
| $2,978.00 |
| $2,035.00 |
| $4,070.00 |
| Dirt Bike or Motorcycle lighting installation, per Schedule A, Section K |
| 0 |
| $1,678.00 |
| $0.00 |
| $2,005.00 |
| $0.00 |
| Personal Watercraft lighting installation, per Schedule A, Section L |
| 1 |
| $1,883.00 |
| $1,883.00 |
| $2,435.00 |
| $2,435.00 |
| Total Price |
| $20,109.00 |
| $29,035.00 |
| Five Year Contract Total |
| $100,545.00 |
| $145,175.00 |
V. Award Recommendation Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of the factors stated in the Proposal Instructions Evaluation Process section, and price.
FirstResponse Systems provided the best value to the State. Best value factor for Award Recommendation was the bidder’s physical location in Calumet, Michigan, which is in the Western Upper Peninsula and is significantly more accessible to DNR Conservation Officers stationed in the area.
Award Recommendation is made to FirstResponse Systems in the amount of $145,175.00.
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