Award Recommendation and Evaluation Synopsis.docx
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- Solicitation number
- NIA1 751 220000000084 1
- Issued by
- Michigan
About this file
This is an Award Recommendation and Evaluation Synopsis issued by the Michigan Department of Natural Resources Procurement Office for RFP 220000000037. The solicitation sought a contractor to provide Standard and ADA Compliant Picnic Tables, Table Frames, and Pedestal Charcoal Grills for state parks. The RFP was posted on October 8, 2021, with proposals due on October 22, 2021. Three bidders submitted proposals: BSN Sports, LLC (Dallas, TX), Global Equipment Company, Inc. d/b/a Global Industrial (Milwaukee, WI), and R.J. Thomas Manufacturing Company, Inc. d/b/a Pilotrock (Cherokee, IA). The contract term is five years with up to five one-year renewal options. The evaluation was conducted by the Solicitation Manager Lisa Crozier-Green and DNR Parks and Recreation Subject Matter Expert Eric Jazdyk using a pass/fail methodology for mandatory minimum requirements and a schedule compliance assessment.
The award recommendation was made to R.J. Thomas d/b/a Pilotrock for a total contract amount of $931,150.00, pending State Administrative Board approval. This recommendation was based on the bidder meeting all mandatory minimum requirements and the Schedule A Statement of Work while offering the lowest overall price among responsive and responsible bidders. The pricing includes 300 standard 6-foot picnic tables at $768.00 each, 600 table frames at $402.50 each, 250 ADA-compliant 8-foot tables at $794.00 each, 200 table frames at $403.00 each, 200 pedestal charcoal grills at $390.00 each, and quantities of finished and unfinished table variants. All prices include delivery to both Upper and Lower Peninsula locations in Michigan. Both BSN Sports and Global Equipment failed the Schedule A Statement of Work evaluation requirement, disqualifying them from price consideration despite passing mandatory specifications.
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Michigan.gov/MiProcurement
Michigan.gov/MiProcurement
AWARD RECOMMENDATION
Notice of Intent to Award Number: 220000000084 The Department of Natural Resources Procurement Office has completed the evaluation of RFP 220000000037 and has recommended an award to R J Thomas d/b/a Pilotrock in the amount of $931,150.00, pending State Administrative Board approval. More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Lisa Crozier-Green, Solicitation Manager.
CrozierGreenL@michigan.gov 517-388-6626 Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Standard and ADA Compliant Picnic Tables, Table Frames and Pedestal Charcoal Grills. The term of this contract is FIVE (5) YEARS with up to FIVE 1-Year Options to Renew.
Bidders:
The RFP was posted on SIGMA VSS on October 8, 2021. The following bidders submitted proposals by the published due date of October 22, 2021.
| Bidder |
| Address, City, State, Zip Code |
| SDVOB* |
| BSN Sports, LLC |
| P.O. Box 7726 |
Dallas, TX 75209-0726
NO
| Global Equipment Company, Inc. d/b/a Global Industrial |
| 11200 West Parkland Avenue, Suite 100 |
Milwaukee, WI 53224
NO
| R.J. Thomas Manufacturing Company, Inc. d/b/a Pilotrock |
| P.O. Box 946 |
Cherokee, IA 51012-0946
NO
*SDVOB: Service-Disabled Veteran Owned Business
EVALUATION SYNOPSIS
I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Proposal Instructions, Mandatory Minimum Requirements PASS/FAIL – contract award to lowest price PASS bidder.
The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method Responses to this solicitation were reviewed by Solicitation Manager in collaboration with DNR Parks and Recreation Subject Matter Expert which consisted of the following individuals:
Lisa Crozier-Green, Solicitation Manager Eric Jazdyk, Development Planner, MDNR Parks and Recreation Division III. Evaluation Results The evaluators reviewed the proposals and made the following determinations related to the published specifications:
| Mandatory Minimum Requirements |
| BSN Sports, LLC |
| Global Equipment |
| R.J. Thomas |
Mandatory Minimum:
Manufacturer or Authorized Dealer / Distributor of Products Proposed
| PASS | PASS | PASS |
| Mandatory Minimum: |
Products Proposed Meet Mandatory Specifications
| PASS | |
| PASS | PASS |
| PROPOSAL DETERMINATION | |
| PASS | |
| PASS | |
| PASS |
| Specification |
| BSN Sports, LLC |
| Global Equipment |
| R.J. Thomas |
| Vendor Questions Worksheet | ||
| PASS | PASS | PASS |
| Schedule A – Statement of Work | ||
| FAIL | FAIL | PASS |
| PROPOSAL DETERMINATION | ||
| FAIL | ||
| FAIL | ||
| PASS |
IV. Pricing Summary Pricing was evaluated for the bidders who received a PASS rating and is summarized below. All prices include delivery to Upper and Lower Peninsula locations.
| Deliverable |
| Quantity |
| Price Each |
| R.J. Thomas |
DESIGN #1
Standard 6’ Picnic Table, complete, un-assembled, finished top & seat planks.
| 300 |
| $768.00 |
| $230,400.00 |
DESIGN #1
Standard 6' Picnic Table - FRAME ONLY.
| 600 |
| $402.50 |
| $241,500.00 |
DESIGN #2
ADA Compliant 8' Picnic Table, complete, un-assembled, finished top & seat planks.
| 250 |
| $794.00 |
| $198,500.00 |
DESIGN #2
ADA Compliant 8' Picnic Table, FRAME ONLY.
| 200 |
| $403.00 |
| $ 80,600.00 |
| Pedestal Charcoal Grill |
| 200 |
| $390.00 |
| $ 78,000.00 |
DESIGN #1
Standard 6’ Picnic Table, complete, un-assembled, UN-finished top & seat planks.
| 75 |
| $668.00 |
| $ 50,100.00 |
DESIGN #2
ADA Compliant 8' Picnic Table, complete, un-assembled, UN-finished top & seat planks.
| 75 |
| $694.00 |
| $ 52,050.00 |
Total Price
$931,150.00
V. Award Recommendation:
Award Recommendation is made to the responsive and responsible bidder who receives a PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.
Award Recommendation is made to R J Thomas d/b/a Pilotrock in the amount of $931,150.00.
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