Award Recommendation and Evaluation Synopsis.docx
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- Attached to
- Polaris Snowmobiles PER SPECIFICATIONS
- Solicitation number
- NIA1 751 210000000442 2
- Issued by
- Michigan
About this file
This is an Award Recommendation and Evaluation Synopsis issued by the Michigan Department of Natural Resources Procurement Office for RFP 210000001457. The procurement sought a contractor to provide the DNR Law Enforcement Division with twenty-four Polaris snowmobiles consisting of seventeen 2022 Polaris 650 Indy XC 137 models and seven 2022 Polaris 850 Switchback Assault 146 models, all to be delivered FOB Destination to Detroit, Michigan. The RFP was posted on SIGMA VSS on March 24, 2021, with a fourteen-calendar-day solicitation period and a due date of April 7, 2021. This is a one-time buy procurement with no renewal options or extended contract term specified.
Leaders RPM of Kalamazoo, Michigan, was the sole bidder and received a PASS determination on all mandatory requirements including the Vendor Questions Worksheet and Schedule A Statement of Work. The evaluation methodology was a pass/fail assessment with contract award to the lowest-price responsive and responsible bidder. Leaders RPM was recommended for award in the amount of $400,720.05, which comprises $282,831.72 for the seventeen 650 Indy XC 137 snowmobiles at $16,637.16 each and $117,888.33 for the seven 850 Switchback Assault 146 snowmobiles at $16,841.19 each. The award is pending State Administrative Board approval and does not include any service-disabled veteran-owned business set-aside designation.
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STATE OF MICHIGAN PROCUREMENT
| Department of Natural Resources |
| 525 West Allegan, Constitution Hall, Third Floor |
| Lansing, MI 48933 |
Award Recommendation Notice of Intent to Award Number 210000000442
The Department of Natural Resources Procurement Office has completed the evaluation of RFP 210000001457 for DNR Law Enforcement Division Polaris Snowmobiles and has recommended an award to Leaders RPM in the amount of $400,720.05, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Lisa Crozier-Green, Solicitation Manager CrozierGreenL@michigan.gov 517-388-6626
Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide DNR Law Enforcement Division with SEVENTEEN (17) 2022 Polaris 650 Indy XC 137 Snowmobiles, per exact specifications and SEVEN (7) 2022 Polaris 850 Switchback Assault 146 per exact specifications. This is a one-time buy.
Bidders:
The RFP was posted on SIGMA VSS on March 24, 2021 for a total of fourteen calendar days. The following bidders submitted proposals by the published due date of April 7, 2021.
| Bidder |
| Address |
City, State Zip
SDVOB*
| Leaders RPM |
| 8500 West Main Street |
Kalamazoo, MI 49009
NO
*SDVOB: Service-Disabled Veteran Owned Business
Evaluation Synopsis I. Evaluation Process A Responsible Bidder is a bidder that demonstrates the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Proposal Instructions, Evaluation Process PASS/FAIL – contract award to lowest price PASS bidder The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method Responses to this solicitation were reviewed by the Solicitation Manager in collaboration with Subject Matter Experts, which consisted of the following individuals:
· Lisa Crozier-Green, Solicitation Manager
III. Evaluation Results The evaluators reviewed the proposals and made the following determinations related to the published specifications:
| Specification |
| Leaders RPM |
| Vendor Questions Worksheet |
| PASS |
| Schedule A – Statement of Work |
| PASS |
| PROPOSAL DETERMINATION |
| PASS |
VI. Pricing Summary Pricing was evaluated for the bidders who received a PASS rating and is summarized below:
| Deliverable |
| Leaders RPM |
Price Each
| QTY |
| Total |
| 2022 Polaris 650 Indy XC 137 Snowmobiles, per exact specifications, delivery FOB Destination, Detroit, MI |
| $16,637.16 |
| 17 |
| $282,831.72 |
2022 Polaris 850 Switchback Assault 146 Per exact specifications, delivery FOB Destination, Detroit, MI
| $16,841.19 |
| 7 |
| $117,888.33 |
Total Price
$400,720.05
VII. Award Recommendation:
Award Recommendation is made to the responsive and responsible bidder who receives a PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal. Award Recommendation is made to Leaders RPM in the amount of $400,720.05.
Version 1 Revised: 8/2019
Version 1: 8/2019 image1.jpeg
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