Award Recommendation and Evaluation Synopsis.docx

Michigan.gov/MiProcurement

Michigan.gov/MiProcurement

AWARD RECOMMENDATION

The Department of Environment, Great Lakes, and Energy’s Procurement office has completed the evaluation of RFP# 240000002756 for Water Quality Monitoring Services and has recommended an award to Great Lakes Environmental Center, Inc. in the amount of $16,000,000.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Lisa VanOstran, Solicitation Manager.

vanostranl@michigan.gov

(517) 599-7680 Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Water Quality Monitoring Services. The term of this contract is five years, with up to two one-year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on July 23, 2024, for 48 days. The following bidders submitted proposals by the published due date of September 9, 2024.

Traverse City MI 49686

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise

EVALUATION SYNOPSIS

I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions: Evaluation Process

Proposals receiving 80 or more technical evaluation points will have pricing evaluated and considered for award.

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by the Solicitation Manager, in collaboration with Subject Matter Experts, which consisted of the following individuals:

Lisa VanOstran, Procurement Manager EGLE/Finance Division Marcy Knoll Wilmes, Aquatic Biology Specialist EGLE/Water Resources Division

Dawn Roush, GLWARM Supervisor EGLE/Water Resources Division

III. Evaluation Results A. Bidder # 1 The Evaluation Team determined that Great Lakes Environmental Center, Inc. based on a score of 98, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Schedule A, Statement of Work, Section 1 Requirements The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a. Bidder did not include current laboratory accreditation with their response.

b. Bidder did not include a customer service number (toll free or otherwise).

2. Schedule A, Statement of Work, Section 3 Staffing The Evaluation Team determined that overall, the responses were satisfactory.

3. Vendor Questions Worksheet The Evaluation Team determined that overall, the responses were satisfactory.

Total Score: 98/100 IV. Technical Evaluation Summary

V. Pricing Summary Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals. Detailed Labor and Equipment Costs can be provided upon request.

VI. Award Recommendation Award recommendation is made to the responsive and responsible Bidder who offers the lowest price to the State of Michigan. Low price is determined by the Bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.

Award Recommendation is made to Great Lakes Environmental Center, Inc. in the amount of $16,000,000.00.

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