Award Recommendation and Evaluation Synopsis.docx

Michigan.gov/MiProcurement

Michigan.gov/MiProcurement

AWARD RECOMMENDATION

The Department of Environment, Great Lakes, and Energy’s Procurement office has completed the evaluation of RFP 250000002533 Water Sampling and Analysis Services and has recommended an award to University of Wisconsin System in the amount of $271,320.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Lisa VanOstran, Solicitation Manager.

vanostranl@michigan.gov

(517) 599-7680 Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Water Sampling and Analysis Services. The term of this contract is three years, with up to two one-year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on June 3, 2025, for 43 days. The following bidders submitted proposals by the published due date of July 16, 2025.

Tacoma WA 98424

Madison WI 53718

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise

EVALUATION SYNOPSIS

I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions: Evaluation Process

Proposals receiving 80 or more technical evaluation points will have pricing evaluated and considered for award. The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by Joint Evaluation Committee (JEC), which consisted of the following individuals:

Kelly Turek EGLE/Water Resources Division Dawn Roush EGLE/Water Resources Division

Lisa VanOstran EGLE/Finance Division

III. Evaluation Results A. Bidder # 1 – Eurofins Environment Testing Northwest, LLC The Evaluation Team determined that Eurofins Environment Testing Northwest, LLC, based on a score of 88, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Schedule A, Statement of Work, Scope The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a. The bidder’s response lacked detail about how they would provide the analytical expertise for items 1-5

b. The bidder’s response indicates they can support “many” of the metals testing needs.

c. The bidder’s response indicates that their lab has “some” expertise with current use pesticides.

2. Schedule A, Statement of Work, Section 1 Requirements The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a. Bidder does not meet detection and reporting limits for 4 of the 4 parameters.

b. Bidder does not have a physical isolating anteroom or a 99.99% HEPA-filtered supply air.

3. Schedule A, Statement of Work, Section 3 Staffing The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a. Bidder took exception to Key Personnel terms.

4. Schedule A, Statement of Work, Section 4.2 Reporting The Evaluation Team determined that the responses were satisfactory.

5. Schedule A, Statement of Work, Section 4.2 Reporting The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a. Bidder took exception to the Standard Terms and Conditions.

Total Score: 88/100 B. Bidder # 2 – University of Wisconsin System The Evaluation Team determined that the University of Wisconsin System, based on a score of 95, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Schedule A, Statement of Work, Scope The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a. The bidder’s response lacked detail about how they would provide the analytical expertise for items 1-5.

2. Schedule A, Statement of Work, Section 1 Requirements The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a. Bidder took exception to General Requirements.

b. Bidder does not meet detection and reporting limits for 3 of the 4 parameters.

3. Schedule A, Statement of Work, Section 3 Staffing The Evaluation Team determined that the responses were satisfactory.

4. Schedule A, Statement of Work, Section 4.2 Reporting The Evaluation Team determined that the responses were satisfactory.

5. Schedule A, Statement of Work, Section 4.2 Reporting The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a. Bidder took exception to the Standard Terms and Conditions.

Total Score: 95/100 IV. Technical Evaluation Summary

V. Oral Presentations/Demonstrations VI. Pricing Summary Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:

VII. Award Recommendation Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of the factors stated in the Proposal Instructions Evaluation Process section, and price.

University of Wisconsin provided the best value to the State. Best value factors for Award Recommendation include: The primary goal of the Water Chemistry Monitoring Program (WCMP) is to measure temporal trends in the quality of Michigan’s surface waters. Monitoring stations in this program have existed from as far back as 1998 and for almost all these years, the University of Wisconsin System has provided analysis of low-level metals for this effort. The only way this lengthy dataset is of value is if we have confidence in the reliability of these trend measurements, which is best determined with consistency – consistency in the laboratory, equipment, equipment operators, and quality assurance. Inter-laboratory variability can have a significant impact on the reliability of trend measurements. The University of Wisconsin System should continue to be used to limit this variability. Laboratory analysis is only one component of the WCMP. Other components include field sampling efforts and shipping sampling. The University of Wisconsin System can process all samples requested at a single location, which logistically simplifies shipping and coordination with field staff.

As part of the best value determination, overall economic impact to the State of Michigan was considered and is not a determinative factor in making this award.

Award Recommendation is made to University of Wisconsin System in the amount of $271,320.

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