Award Recommendation and Evaluation Synopsis.docx

Michigan.gov/MiProcurement

Michigan.gov/MiProcurement

AWARD RECOMMENDATION

The Department of Environment, Great Lakes, and Energy’s Procurement office has completed the evaluation of RFP# 250000002632 Statewide Groundwater Monitoring Network Well Rehabilitation and has recommended an award to Weston Solutions of Michigan, Inc. in the amount of $879,500.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Lisa VanOstran, Solicitation Manager vanostranl@michigan.gov

(517) 599-7680

Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Statewide Groundwater Monitoring Network Well Rehabilitation. The term of this contract is two years, with no renewal options.

Bidders:

The RFP was posted on SIGMA VSS on June 18, 2025, for 30 days. The following bidders submitted proposals by the published due date of July 18, 2025.

Canton MI 48118

Marquette MI 49855

Okemos MI 48864

Traverse City MI 49684

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise

EVALUATION SYNOPSIS

I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions: Evaluation Process

Proposals receiving 80 or more technical evaluation points will have pricing evaluated and considered for award. The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by a Joint Evaluation Committee (JEC), which consisted of the following individuals:

Sydney Ruhala, Geology Specialist EGLE/Geologic Resources Management Division Lena Pappas, Section Manager EGLE/Geologic Resources Management Division

Lisa VanOstran, Procurement Manager EGLE/Finance Division

III. Evaluation Results A. Bidder # 1 – The Mannik & Smith Group, Inc.

The Evaluation Team determined that The Mannik & Smith Group, Inc., based on a score of 91, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Schedule A, Statement of Work, Section 1 Requirements The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a. The bidder did not describe their process for disposing of purge water.

2. Schedule A, Statement of Work, Section 3 Staffing The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a. The bidder did not include subcontractor information as required.

3. Schedule A, Statement of Work, Section 4 Project Management The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a. The bidder did not describe their process for disposing of purge water.

4. Vendor Questions Worksheet The Evaluation Team determined that the responses were satisfactory.

Total Score: 91/100

B. Bidder # 2 – TriMedia Holdings, LLC The Evaluation Team determined that TriMedia Holdings, LLC based on a score of 87, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Schedule A, Statement of Work, Section 1 Requirements The Evaluation Team determined that the responses were satisfactory.

2. Schedule A, Statement of Work, Section 3 Staffing The Evaluation Team determined that the responses were satisfactory.

3. Schedule A, Statement of Work, Section 4 Project Management The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a. The bidder’s project plan was a duplication of the requirements provided in Section 1 and did not contain the components of a work plan.

b. The bidder’s project plan estimated a timeline of six months which does not seem achievable based on the contract activities.

4. Vendor Questions Worksheet The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a. The bidder’s experience was relevant to the scope of the RFP, but not the size of the project proposed in the RFP.

Total Score: 87/100 C. Bidder # 3 – Weston Solutions of Michigan, Inc.

The Evaluation Team determined that Weston Solutions of Michigan, Inc. based on a score of 100, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Schedule A, Statement of Work, Section 1 Requirements The Evaluation Team determined that the responses were satisfactory.

2. Schedule A, Statement of Work, Section 3 Staffing The Evaluation Team determined that the responses were satisfactory.

3. Schedule A, Statement of Work, Section 4 Project Management The Evaluation Team determined that the responses were satisfactory.

4. Vendor Questions Worksheet The Evaluation Team determined that the responses were satisfactory.

Total Score:100/100

D. Bidder # 4 – WSP Michigan, Inc.

The Evaluation Team determined that WSP Michigan, Inc., based on a score of 89, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Schedule A, Statement of Work, Section 1 Requirements The Evaluation Team determined that the responses were satisfactory.

2. Schedule A, Statement of Work, Section 3 Staffing The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a. The bidder did not include Contractor Program Manager information as required.

b. The bidder did not include Customer Service Toll-Free Number as required.

3. Schedule A, Statement of Work, Section 4 Project Management The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

b. The bidder’s project plan estimated a timeline of one year with an additional 10 months for QAQC and reporting which seems lengthy based on the contract activities.

4. Vendor Questions Worksheet The Evaluation Team determined that the responses were satisfactory.

Total Score: 89/100

IV. Technical Evaluation Summary

V. Pricing Summary Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:

VI. Award Recommendation Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of the factors stated in the Proposal Instructions Evaluation Process section, and price.

Weston Solutions of Michigan, Inc. provided the best value to the State. Best value factors for the Award Recommendation include: Weston Solutions proposal to use unmanned aircraft systems (UAS) (i.e., drones) to search for wells in heavily vegetated, lightly vegetated, and mixed land cover areas will significantly increase the amount of land that can be searched and reduce the time it will take to locate wells. EGLE also anticipates that the use of drone-mounted thermal infrared cameras and magnetometers will also increase the number of wells that are able to be located in the field. In addition, Weston Solutions has proposed using ArcGIS Pro’s Vehicle Routing Problem (VRP) tool to plan field visits, which will optimize routes and maximize the number of wells that can be visited in a day while reducing travel costs. Lastly, Weston Solutions will use ArcGIS Survey123 to collect field data which will be linked to a live data viewer, allowing EGLE to view data in near-real time, which allows for enhanced problem solving if/when issues arise and to make quick decisions about well rehabilitation as needed.

As part of the best value determination, overall economic impact to the State of Michigan was considered and is not a determinative factor in making this award.

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