Award Recommendation and Evaluation Synopsis - Court Reporting.docx

Michigan.gov/MiProcurement

Michigan.gov/MiProcurement

AWARD RECOMMENDATION

The Department of Technology, Management, and Budgets Procurement office has completed the evaluation of RFP 260000001897 and has recommended an award to Esquire Deposition Solutions, LLC in the amount of $150,000.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Emily Massa, Solicitation Manager Massae@michigan.gov 517-897-7321 Public copies of all bidder proposals can be found here: DTMB - Bid Proposals (michigan.gov) Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Statewide Court Reporting Services. The term of this contract is five years, with up to five, 1-year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on May 8th, 2026. The following bidders submitted proposals by the published due date of June 5th, 2026.

Atlanta, GA 30344

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise

EVALUATION SYNOPSIS

I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions: Evaluation Process

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by Joint Evaluation Committee, which consisted of the following individuals:

Kari Anders

AG

Chanda Donnan

DTMB

Amy Rittenhouse

LARA

Tammy L. Wakley

MDOC

Tina Griffiths

MGCB

Ryan Powell

MDOC

Jennifer Frank

LEO

Christopher Balmes

MDOC

Lynn Beck

LARA

Brittanie Davis

Suzanne Sonneborn

James Long

Adam Fracassi

MDOS

III. Evaluation Results A. Bidder # 1 – Esquire Solutions LLC The Evaluation Team determined that Esquire Solutions LLC based on a score of 88.2/100, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. General Requirements - Schedule A, Statement of Work, Sections 1 The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were note (38.2/50):

a. Section 1.1.i: Bidder did not address how court reports are prepared to begin (3). Bidder mentioned that court reporters are instructed to arrive 30 minutes early but don’t explain how they make that guarantee.

2. Schedule A, Statement of Work, Section 2-4 The Evaluation Team determined that overall, the responses were satisfactory.

3. Schedule A, Statement of Work, Section 5-9 The Evaluation Team determined that overall, the responses were satisfactory.

4. Vendor Questions Worksheet

a. The Evaluation Team determined that overall, the responses were satisfactory.

Total Score:88.2/100 IV. Technical Evaluation Summary

V. Pricing Summary Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:

Court Reporting Services

(provide a unit price per full-day during normal business hours)

(provide a unit price per half-day during normal business hours)

(provide a per-hour unit price during normal business hours)

(provide a unit price per full-day during non-normal business hours)

(provide a unit price per half-day during non-normal business hours)

(provide a per-hour unit price during non-normal business hours)

(during normal business hours) $51.40 (2 Hr Min) $51.40 (2 Hr Min) $51.40 (2 Hr Min) $59.80 (2 Hr Min)

(2 Hr Min) $59.80 (2 Hr Min) $59.80 (2 Hr Min) $59.80 (2 Hr Min)

Court Reporters Providing Transcription Services

VI. Award Recommendation Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of the factors stated in the Proposal Instructions Evaluation Process section, and price.

Esquire Solutions LLC provided the best value to the State. Best value factors for Award Recommendation include established performance and familiarity with the States’ requirements, successfully meeting technical requirements threshold.

As part of the best value determination, overall economic impact to the State of Michigan was considered and is not a determinative factor in making this award.

Version 2024-2 image1.png