Award Recommendation and Evaluation Synopsis Containerized Seedlings and Services (2).docx

Michigan.gov/MiProcurement

Michigan.gov/MiProcurement

AWARD RECOMMENDATION

The Department of Natural Resources purchasing office has completed the evaluation of RFP 260000002354 Containerized Seedlings and Services and has recommended an award to PRT USA, INC in the amount of $6,250,000.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Samantha Fusco, Solicitation Manager.

Fuscos@michigan.gov 517-388-5956 Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Containerized Seedlings and Services. The term of this contract is five years, with up to five one year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on July 29th, 2026, for 19 calendar days. The following bidders submitted proposals by the published due date of 08/17/2026.

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise

EVALUATION SYNOPSIS

I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions: Mandatory Minimum Requirements Only Contractors with previous demonstrable experience growing stock types x volumes listed in Schedule B, Table 2 (high-volume 1-0 conifer, low-volume 2-0 conifer, or hardwood containerized seedlings) were considered for evaluation.

Proposal Instructions: Evaluation Process If all mandatory minimums were met, the State will evaluate the proposal(s) based on the following criteria:

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by Solicitation Manager in collaboration with Subject Matter Experts and Joint evaluation Committee, which consisted of the following individuals:

DNR Forest Resource Division

Rick-James Hill- Forester, DNR Forest Resource Division Jason Hartman- Forest Management Specialist, DNR Forest Resource Division

III. Evaluation Results

A. PRT USA, INC

The Evaluation Team determined that PRT USA, INC based on a score of 95 did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

IV. Technical Evaluation Summary

V. Pricing Summary Pricing was evaluated for the bidder who passed technical. The following is a summary of their price proposals:

Table 1. Seed Upgrade Services

2-11lbs = $140/lb + $60/seedlot 11-22lbs = $135/lb + $60/seedlot

2-11lbs = $140/lb + $60/seedlot 11-22lbs = $135/lb + $60/seedlot

2-11lbs = $155/lb + $60/seedlot 11-22lbs = $150/lb + $60/seedlot

2-11lbs = $155/lb + $60/seedlot 11-22lbs = $150/lb + $60/seedlot

Table 2. Seedling Price- Delivery Charged Separately at Cost

Red oak 1/0 250ml Hardwood Pricing is per cavity sown $1,100.00

Yellow birch 1/0 125ml Hardwood Pricing is per cavity sown $1,000.00

Paper Birch 1/0 125ml Hardwood Pricing is per cavity sown $1,000.00

VI. Award Recommendation Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of the factors stated in the Proposal Instructions Evaluation Process section, and price.

PRT USA, INC provided the best value to the State. Best value factors for Award Recommendation include: pricing and past demonstratable experience.

Award Recommendation is made to PRT USA, INC in the amount of $6,250,000.00.

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