Michigan.gov/MiProcurement

Michigan.gov/MiProcurement

AWARD RECOMMENDATION

The Michigan Department of State office has completed the evaluation of MDOS - Summer 2027 Clerk Conference MI Bureau of Elections and has recommended an award to LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHY in the amount of $92,436.50, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Joseph Hill, Solicitation Manager.

hillj56@michigan.gov 517-241-1513 Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide conference location and food items for MDOS – BOE Clerk Conference 2027. The appropriate authorizing document for the Contract will be a Purchase Order (PO).

Bidders:

The RFP was posted on SIGMA VSS on 07/23/2026 for 14 days The following bidders submitted proposals by the published due date of 08/06/2026.

No

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise

EVALUATION SYNOPSIS

I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions: Evaluation Process

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by Joint Evaluation Committee which consisted of the following individuals:

Jonthan Khon, MDOS Senior Buyer

Dayne Hopkins, MDOS BOE Communications Representative

III. Evaluation Results A. Lansing Entertainment and Public Facilities Authy The Evaluation Team determined that Lansing Entertainment and Public Facilities Authy, based on a score of 93, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Product Quality - Schedule A, Statement of Work, Sections 1 – 3.

The Evaluation Team determined the responses were mostly satisfactory, but the following deficiencies were noted.

Section 3.4 - Meal Pricing per DTMB SOM Travel Rates

2. Delivery Capabilities - Schedule A, Statement of Work, Section 4 – 9

The Evaluation Team determined the responses were mostly satisfactory, but the following deficiencies were noted.

Section 4 - Transition No response

3. Vendor Questions Worksheet.

The Evaluation Team determined that responses were satisfactory, and no deficiencies were noted.

Total Score: 93/100

B. Terrace Bay Hotel, LLC.

Bidder #2 has not met the requirements of being responsive and responsible due to Nonresponsive. No response to documents Confidential Treatment Form, Vendor Questions Worksheet, Standard Contract Terms, Schedule A, or Schedule B.

Total Score: 0/100

IV. Technical Evaluation Summary

V. Pricing Summary

Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:

VI. Negotiations Provided pricing for DTMB Travel Rates Meal requirements. The Lansing Entertainment and Public Facilities Authy 6 additional tables with chairs added.

VII. Award Recommendation Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of the factors stated in the Proposal Instructions Evaluation Process section, and price.

As part of the best value determination, overall economic impact to the State of Michigan was considered and is not a determinative factor in making this award.

Award Recommendation is made to LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHY in the amount of $92,436.50.

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