Award Recommendation and Evaluation - Occupational Therapy.pdf
PDF 173 KB Posted
- Solicitation number
- NIA1 313 260000000725 1
- Issued by
- Michigan
About this file
This is an Award Recommendation and Evaluation document issued by the Michigan Department of Education regarding RFP 260000002364 for Occupational Therapy Services at Michigan School for the Deaf. The solicitation was posted on SIGMA VSS on July 14, 2026, with a submission deadline of July 28, 2026. Three bidders submitted proposals: IVYREHAB Michigan LLC, Palm Grace Holding Limited Inc., and Pediatric Development Services. The contract term is two years with up to seven additional one-year renewal options. The procurement requires a Licensed Occupational Therapist and a Certified Occupational Therapy Assistant under supervision as mandatory minimum requirements. The evaluation was conducted by a Joint Evaluation Committee consisting of representatives from the Michigan Department of Education and the Office of Financial Management, utilizing three technical evaluation criteria weighted at 10, 55, and 35 points respectively, for a total of 100 points.
The award recommendation is made to IVYREHAB Michigan LLC based on best value to the State of Michigan. IVYREHAB scored 86 of 100 points on technical evaluation, while the competing responsive bidder, Pediatric Development Services, scored 87 points; however, IVYREHAB's significantly lower pricing resulted in the award recommendation. IVYREHAB proposed an hourly rate of $65.00 for Year One ($39,000 estimated total), $70.00 for Year Two ($42,000 estimated total), for an initial two-year term total of $81,000.00, compared to Pediatric Development Services' proposal of $108.00 and $112.00 hourly rates totaling $132,000.00. Palm Grace Holding Limited Inc. received a score of 0 for submitting no substantive proposal information and was deemed non-responsive. The award is pending State Administrative Board approval.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Michigan.gov/MiProcurement
AWARD RECOMMENDATION
Notice of Intent to Award Number: 260000000725
Notice of Intent to Award Date: 8/6/2026
The Michigan Department of Education has completed the evaluation of RFP 260000002364 – Occupational Therapy Services at Michigan School for the Deaf and has recommended an award to IVYREHAB Michigan LLC in the amount of $81,000.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award.
The Solicitation Manager may be contacted as follows:
Jenny Manar, Solicitation Manager.
manarj@michigan.gov
517-241-2170
Public copies of all bidder proposals can be found here: DTMB - Bid Proposals (michigan.gov)
Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Occupational Therapy Services at Michigan School for the Deaf. The term of this contract is 2 years, with up to seven (7) additional (1) year renewal options.
Bidders:
The RFP was posted on SIGMA VSS on July 14, 2026, for 14 calendar days. The following bidders submitted proposals by the published due date of July 28, 2026.
Bidder Address, City, State, Zip Code SDVOB* GDBE**
IVYREHAB Michigan, LLC 1311 Mamaroneck Ave, Ste 140 White Plains, NY 10604
NA NA
Palm Grace Holding Limited Inc
NA NA
Pediatric Development Services
115 Sudbrook Lane Ste A Pikesville, MD 21208
NA NA
*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise https://www.michigan.gov/dtmb/policies/state-ad-board https://www.michigan.gov/dtmb/procurement/contractconnect/bid-proposals https://www.michigan.gov/dtmb/procurement/contractconnect/bid-proposals
EVALUATION SYNOPSIS
I. Evaluation Process
A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Proposal Instructions: Mandatory Minimum Requirements
1. Licensed Occupational Therapist.
2. Certified Occupational Therapy Assistant under the supervision of a Licensed Occupation Therapist.
Proposal Instructions: Evaluation Process
Technical Evaluation Criteria Weight
1. Vendor Questions Worksheet 10
2. General Requirements – Schedule A, Statement of Work, Section 3 and 4 55
3. Project Plan, ADA Compliance, Reporting, Trainings, Meetings, Staffing, Project Management, Security – Schedule A, Statement of Work, Sections 5-23
Total: 100
The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method
Responses to this solicitation were reviewed by Joint Evaluation Committee, which consisted of the following individuals:
Voting Advisory
Jodi Reymore - Business Manager Department of Education Michigan School for the Deaf
Rex Vernon – Principal Department of Education Michigan School for the Deaf
Lorretta Coleman – Procurement Technician Department of Education Michigan School for the Deaf
Carol Munroe – Analyst Department of Education Office of Financial Management
Kara Deschler – Special Education Supervisor Department of Education Michigan School for the Deaf
Jenny Manar – Solicitation Manager Department of Education Office of Financial Management
III. Evaluation Results
A. IVYREHAB Michigan, LLC
The Evaluation Team determined that IVYREHAB Michigan, LLC based on a score of 86, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.
1. Vendor Question Worksheet. 9/10 The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:
a. Did not provide a 3rd experience.
2. Schedule A - Statement of Work – Mandatory Minimums and General Requirements Sections 3 and 4. 47/55 The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:
a. No response to Question 4.18 on whether the contractor will comply with coming in for mandatory back to school training.
b. No clear info on how confidentiality of student records will be maintained, stored, and secured.
3. Schedule A – Statement of Work – Sections 5-23. 30/35 The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:
a. Organizational chart provided is difficult to read.
b. Section 9 – Reporting is lacking detail.
Total Score: 86/100
B. Palm Grace Holding Limited Inc.
The Evaluation Team determined that Palm Grace Holding Limited Inc., based on a score of 0, did not meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.
1. Vendor Questions Worksheet. 0/10 The Evaluation Team determined that overall, the responses were not satisfactory, and the following deficiencies were noted:
a. No information provided.
2. Schedule A – Statement of Work – Mandatory Minimums and General Requirements
Sections 3 and 4. 0/55 The Evaluation Team determined that overall, the responses were not satisfactory, and the following deficiencies were noted:
a. No information provided.
3. Schedule A – Statement of Work – Sections 5-23. 0/35
The Evaluation Team determined that overall, the responses were not satisfactory, and the following deficiencies were noted:
a. No information provided.
Total Score: 0/100
C. Pediatric Development Services
The Evaluation Team determined that Pediatric Development Services, based on a score of 87, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.
1. Vendor Questions Worksheet. 7/10
The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:
a. Missing information for all 3 experience references. Listed information as not readily available.
b. Limited experience in Michigan.
2. Schedule A – Statement of Work – Mandatory Minimums and General Requirements Sections 3 and 4. 50/55 The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:
a. Limited information on Section 4.16 and whether a substitute occupational therapist will be available.
3. Schedule A – Statement of Work – Sections 5-23. 30/35 The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:
a. Organizational chart provided is difficult to read.
b. Concerns over Occupational Therapist listed being newly engaged for this contract and is pending award.
Total Score: 87/100
IV. Technical Evaluation Summary
Selection Criteria IVYREHAB Michigan LLC
Palm Grace Holding
Limited Inc
Pediatric Development
Services
1 Vendor Questions Worksheet 9 0 7
2 Schedule A – Mandatory Minimums and General Requirements – Sections 3 and 4
47 0 50
3 Schedule A - Sections 5-23 30 0 30
Total 86 0 87
V. Pricing Summary
Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:
Deliverable IVYREHAB Michigan LLC
Pediatric Development
Services
1 Year One Hourly Price $65.00 $108.00
Year One Estimated Total $39,000.00 $64,800.00
2 Year Two Hourly Price $70.00 $112.00
Year Two Estimated Total $42,000.00 $67,200.00
3 Year Three Hourly Price $73.00 $116.00
Year Three Estimated Total $43,800.00 $69,600.00
Total Price for Initial Term of 2 Years $81,000.00 $132,000.00
VI. Award Recommendation
Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of the factors stated in the Proposal Instructions Evaluation Process section, and price.
Award Recommendation is made to IVYREHAB Michigan LLC in the amount of $81,000.00.
File details come from the government source that posted it. Updated .