Award Recommendation and Evaluation Herbicide and Aerial Spraying.1.pdf

Michigan.gov/MiProcurement

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AWARD RECOMMENDATION

Notice of Intent to Award Number: 250000000618

The Department of Natural Resources Procurement office has completed the evaluation of RFP 250000001768 for Aerial Spraying for the Forest, Park and Wildlife Divisions and has recommended an award to Hamilton Helicopter, in the amount of $2,000,000.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award.

The Solicitation Manager may be contacted as follows:

Laura Gyorkos, Solicitation Manager.

Gyorkosl@michigan.gov 517-388-6234

Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide herbicides and aerial spraying those herbicides on DNR properties. The term of this contract is three years, with up to three one-year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on1/23/25 The following bidders submitted proposals by the published due date of 2/18/2025.

Bidder Address, City, State, Zip Code SDVOB* GDBE** Hamilton Helicopter PO Box 264, Hamilton MI 49419 NO NO

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise https://www.michigan.gov/dtmb/0,5552,7-358-82550_85746_48756---,00.html

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EVALUATION SYNOPSIS

I. Evaluation Process

A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions, Mandatory Minimum Requirements

PASS/FAIL – contract award to lowest price PASS bidder.

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method

Responses to this solicitation were reviewed by the Solicitation Manager in collaboration with the Subject Matter Expert which consisted of the following individuals:

Voting Advisory

Kim Marton, Solicitation Manager Finance and Operations, DNR

Samantha Fusco, Subject Matter Expert Parks and Recreation Division.

Jason Hartman, Forest Management Specialist, Forest Resources Division.

III. Evaluation Results

The evaluators reviewed the proposals and made the following determinations related to the published specifications:

Spec # Specification Hamilton Helicopter

1 Schedule A, Requirements, Statement of Work, Sections 1.1 - 4.1

PASS

2 Schedule A, Requirements, Statement of Work, Sections 5-9

PASS

3 Schedule B, Pricing Tables PASS

4 PROPOSAL

DETERMINATION

PASS

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IV. Pricing Summary Pricing was evaluated for the bidders who received a PASS rating and is summarized below:

Deliverable Hamilton Helicopter

1 Provide herbicides and complete aerial spraying

$2,000,000.00

Total Price $2,000,000.00

V. Award Recommendation:

Award Recommendation is made to the responsive and responsible bidder who receives a PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.

Award Recommendation is made to Hamilton Helicopter in the amount of $2,000,000.00