Award Recommendation (18_3036) Drill.docx
DOCX document 93 KB Posted
- Solicitation number
- NIA1 591 180000000569 1
- Issued by
- Michigan
About this file
This is an Award Recommendation document from the Michigan Department of Transportation (MDOT) for RFP 180000003036 concerning the procurement of a Truck Mounted Auger Drill Unit and operator training. The RFP was posted on SIGMA VSS on July 12, 2018, with a deadline for proposal submission on July 30, 2018. This is a one-time purchase for a single unit. The solicitation required bidders to be certified authorized distributors or manufacturers, with manufacturers providing appropriate documentation. The evaluation process assessed proposals based on five technical criteria: Statement of Work/Contract Activities (15 points), Training requirements (25 points), General Experience with verifiable contacts (25 points), State Experience (5 points), and completion of Specification C11-0001.18 (30 points), for a total of 100 points. Proposals scoring 80 or more points qualified for pricing evaluation. The evaluation was conducted by Scott Poyer, Fleet Specialist, and Klatra Pickett, Contract Service Division Buyer.
Central Mine Equipment Company of Earth City, Missouri, was the sole bidder and was recommended for award based on achieving a perfect technical evaluation score of 100 points with no deficiencies noted across all evaluation criteria. The company met all mandatory minimum requirements as a manufacturer. The recommended award amount is $255,711.00 for one Truck Mounted Auger Drill Unit. No cost reductions were available, and the bidder did not offer quick payment terms. The award is pending State Administrative Board approval where applicable and is based on Central Mine Equipment Company being the responsive and responsible bidder offering the best combination of technical merit and price.
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Recommendation for Award RFP 180000003036 for a Truck Mounted Auger Drill Unit
STATE OF MICHIGAN
ENTERPRISE PROCUREMENT
Department of Transportation
Recommendation of Award The Department of Transportation (MDOT) office has completed the evaluation of RFP 180000003036 for a Truck Mounted Auger Drill Unit, and Operator Training and has recommended an award to Central Mine Equipment Company, in the amount of $255,711.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.
The results of this RFP are not pending State Administrative Board approval.
More information on the State Administrative Board can be found at: DTMB Contract Connect web page. Hyperlink, State Administrative Board
Any questions regarding this recommendation can be submitted via email to the Solicitation Contact.
Klatra Pickett Pickettk1@mchigan.gov
Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide one (1) Trailer Mounted Hydro Seeder for construction, scheduled maintenance and response to emergency situations on roads, bridges and facilities. This is a one-time purchase.
Bidders:
The RFP was posted on SIGMA VSS on July 12, 2018, with a published due date on July 30, 2018.
The following bidder(s) submitted proposals by the published due date.
| Bidder |
| City, State Zip |
| SDVOB* |
| Central Mine Equipment Company |
| Earth City, MO 63045-1106 |
| N |
*SDVOB: Service-Disabled Veteran Owned Business
Recommendation for Award RFP 180000003036 for a Truck Mounted Auger Drill Unit
Version 1 Revised: 07-28-2017
Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it can successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
The evaluation process included: Solicitation Instructions, meeting Mandatory Minimum Requirements, and Section 8, Evaluation Process.
a) MANDATORY MINIMUM REQUIREMENTS
To avoid disqualification, the bidder must provide documentation to support the following:
· Must be a certified authorized distributor or manufacturer
· If bidding as a distributor attach letter from manufacturer
b) EVALUATION PROCESS The State will evaluate each proposal based on the following factors:
| Technical Evaluation Criteria |
| Weight |
| 1. |
| Schedule A – Statement of Work/Contract Activities |
| 15 |
| 2. |
| Schedule A – Training, Section 2.3 |
| 25 |
| 3. |
| Vendor Questionnaire – General Experience – submit verifiable contacts supplying listed equipment and training |
| 25 |
| 4. |
| Vendor Questionnaire – State Experience |
| 5 |
| 4. |
| Attachment – Specification # C11-0001.18– bidder to complete and submit |
| 30 |
| Total |
| 100 |
Proposals receiving 80 or more technical evaluation points will have pricing evaluated and considered for award.
II. Evaluation Method Responses to this solicitation were reviewed by the MDOT Fleet Specialist and the Contract Service Division, Buyer which consisted of the following individuals:
Scott Poyer, Fleet Specialist Klatra Pickett, Contract Service Division
III. Evaluation Results
A. Central Mine Equipment Company
Central Mine, a manufacturer, has met the requirements of the RFP based on a Technical Evaluation Criteria score of 100. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria
1. Acceptance to ALL listed sections in Exhibit A – Statement of Work 15/15
2. Schedule A – Training, Section 2.3 No deficiencies noted 25/25
3. Vendor Questionnaire - General Experience No deficiencies noted 25/25
4. Vendor Questionnaire – State Experience No deficiencies noted 5/5
5. Attachment – Specification C11-0001.18– bidder to complete and submit.
No deficiencies noted 30/30
Central Mine Technical Evaluation Criteria Points, items 1 thru 5 100
VI. Pricing Summary Original Bid Pricing
Description
Alta Equipment Company
| Quantity |
| Unit of Measure |
| Unit Cost |
| Extended Cost |
| Truck Mounted Auger Drill Unit |
| 1 |
| EA |
| $255,711.00 |
| $255,711.00 |
Cost Reductions/Avoidance:
No additional reductions were available.
No quick payment terms were offered.
VIII. Award Recommendation:
The contract will be awarded to the responsive and responsible bidder who offers the lowest bid to the State, as determined by the State. Low bid will be determined by the bidder meeting the minimum point threshold and offering the best combination of the factors stated in Section 8, Evaluation Process, and price, as demonstrated by the proposal.
MDOT recommends Central Mine Equipment Company, a responsible bidder, for this one-time purchase.
Recommended Contract amount: $255,711.00.
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