Award Recomendation and Synopsis for RFP 240000002859.pdf

Michigan.gov/MiProcurement

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AWARD RECOMMENDATION

Notice of Intent to Award Number: Click here to enter NIA1#.

Notice of Intent to Award Date: 9/27/2024

The Department of Labor and Economic Opportunity office has completed the evaluation of RFP 240000002859 Safety and Health Video Streaming Services and has recommended an award to Robin Macon in the amount of $112,500, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award.

The Solicitation Manager may be contacted as follows:

Jennifer Frank, Solicitation Manager.

FrankJ4@michigan.gov

Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Safety and Health Video Streaming Services. The term of this contract is three years, with up to two one-year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on August 16, 2024. The following bidders submitted proposals by the published due date of September 3,2024.

Bidder Address, City, State, Zip Code SDVOB* GDBE**

Cornerstone OnDemand, Inc.

1601 Cloverfield Blvd., Suite 600 South, Santa Monica, CA 90404

NO NO

eLearn It All, LLC DBA Cozyartz Media Group

11266 3 ½ Mile Road, Battle Creek, MI 49015 NO NO

Robin Macon 1700 Escalona Drive Unit J, Santa Cruz, CA 95060 NO NO

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise https://www.michigan.gov/dtmb/policies/state-ad-board

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EVALUATION SYNOPSIS

I. Evaluation Process

A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions: Evaluation Process

The State will evaluate each proposal based on the following factors:

Technical Evaluation Criteria Weight

1. Schedule A, Statement of Work, Sections 1-4 40

2. Schedule A, Statement of Work, Sections 5 35

3. Vendor Questions Worksheet 25

Total 100

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method

Responses to this solicitation were reviewed by the Solicitation Manager along with the Subject Matter Expert, which consisted of the following individuals:

Advisory

Tarah Kile, LEO/MIOSHA

Jennifer Frank, Solicitation Manager

LEO, Purchasing

III. Evaluation Results

A. Bidder # 1

The Evaluation Team determined that Cornerstone OnDemand, Inc. based on a score of 70, did not meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Schedule A, Statement of Work, Sections 1-4 The Evaluation Team determined that overall, the responses were lacking detail, the following deficiencies were noted:

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a. Did not provide detail in relation to the SOW of this RFP.

b. Does not agree to multiple sections within Schedule A.

2. Schedule A, Statement of Work, Sections 5 The Evaluation Team determined that overall, the responses were satisfactory.

3. Vendor Questions Worksheet The Evaluation Team determined that overall, the responses were lacking detail, the following deficiencies were noted:

a. Did not complete Experience section. Provided a link that lacked detailed information.

b. Does not agree to Terms.

c. Does not provide number or percentage of employees located in Michigan.

Total Score:70/100

B. Bidder # 2

The Evaluation Team determined that eLearn It All, LLC DBA Cozyartz Media Group based on a score of 70, did not meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Schedule A, Statement of Work, Sections 1-4 The Evaluation Team determined that overall, the responses were lacking detail, the following deficiencies were noted:

a. Agrees, but lacks detail on how deliverables will be achieved.

b. Proposed services are outside of what the SOW asks for.

2. Schedule A, Statement of Work, Sections 5

The Evaluation Team determined that overall, the responses were satisfactory.

3. Vendor Questions Worksheet

The Evaluation Team determined that overall, the responses were lacking detail, the following deficiencies were noted:

a. Experiences not relevant to SOW of this RFP.

Total Score:70/100

C. Bidder # 3

The Evaluation Team determined that Robin Macon based on a score of 80, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

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1. Schedule A, Statement of Work, Sections 1-4 The Evaluation Team determined that overall, the responses were lacking detail, the following deficiencies were noted:

a. Agrees, but lacks detail.

2. Schedule A, Statement of Work, Sections 5

The Evaluation Team determined that overall, the responses were satisfactory.

3. Vendor Questions Worksheet

The Evaluation Team determined that overall, the responses were satisfactory.

Total Score:80/100

IV. Technical Evaluation Summary

Selection Criteria Cornerstone OnDemand, Inc eLearn It All, LLC DBA

Cozyartz Media Group

Robin Macon

1 Schedule A, Statement of Work, Sections 1-4

20 20 20

2 Schedule A, Statement of Work, Sections 5

35 35 35

3 Vendor Questions Worksheet 15 15 25

Total 70 70 80

V. Pricing Summary

Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:

Deliverable Cornerstone OnDemand, Inc eLearn It All, LLC DBA

Cozyartz Media Group

Robin Macon

1 Price per hit

0 to 10,000 hits $15.30 $0.20 $1.50

10,001 to 20,000 hits $12.75 $0.15 $1.50

20,001 to 30,000 hits $10.20 $0.12 $1.50

30,002 and up hits $7.65 $0.12 $1.25

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Deliverable Cornerstone OnDemand, Inc eLearn It All, LLC DBA

Cozyartz Media Group

Robin Macon

2 Total quoted contract price $180,000.00 $786,270.64 $112,500.00

VI. Award Recommendation

Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of the factors stated in the Proposal Instructions Evaluation Process section, and price.

Robin Macon provided the best value to the State. Best value factors for Award Recommendation include: Experience best related to the Statement of Work, providing streaming services for multiple years.

As part of the best value determination, overall economic impact to the State of Michigan was considered and is not a determinative factor in making this award.

Award Recommendation is made to Robin Macon in the amount of $112,500.