Award Letter and Synopsis SIGMA.docx
DOCX document 88 KB Posted
- Attached to
- Snowmobiles
- Solicitation number
- NIA1 751 180000000684 1
- Issued by
- Michigan
About this file
This is an Award Letter and Synopsis issued by the State of Michigan Department of Natural Resources for Request for Quote 180000000874 regarding the procurement of SkiDoo Snowmobiles. The RFQ was posted on the SIGMA VSS platform on August 20, 2018, with a closing date of August 31, 2018, allowing 11 days for bidder responses. Three vendors submitted proposals by the deadline: Soder's Inc., Leaders, and Marquette Powersports. The solicitation requested two specific deliverables: one 2019 BRP Ski-Doo Snowmobile Model Renegade Backcountry 600 H.O.E-TEC with electric start and reverse, standard 1.6-inch track, and accessories in black with no graphics, and one 2019 BRP Ski-Doo Snowmobile Renegade Adrenaline 600R-E-Tec with electric start and reverse, standard 1.6-inch track, and accessories in black with no graphics. This was a one-time purchase contract with no renewal options mentioned.
The evaluation was conducted by a team consisting of Dorene Sandoval (Buyer), Milly Williams (Procurement Technician), and Rob Onley (Support Services Section Manager), all from the DNR. All three bidders were deemed responsive and responsible and passed the technical evaluation criteria. The award recommendation was made to Soder's Inc., the lowest bidder, with a total contract amount of $160,455.00, consisting of $103,905.00 for the Backcountry model and $56,550.00 for the Adrenaline model. The competing bids from Leaders and Marquette Powersports totaled $174,524.01 and $182,656.00 respectively. The award is pending State Administrative Board approval. Bidders not recommended for award may schedule a debriefing session with Solicitation Manager Dorene Sandoval at sandovald@michigan.gov or (517) 284-5926.
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| File | Type | Posted |
|---|---|---|
| Snowmobile Bid Eval.xlsx | XLSX spreadsheet |
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STATE OF MICHIGAN
ENTERPRISE PROCUREMENT
| Department of Natural Resources |
| 525 W. Allegan St., Lansing, MI 48933 |
| P.O. Box 30028, Lansing, MI 48909 |
Recommendation of Award
The Department of Natural Resources Procurement office has completed the evaluation of Request for Quote 180000000874 for Snowmobiles and has recommended an award to Soder’s Inc in the amount of $160,455.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Dorene Sandoval, Solicitation Manager sandovald@michigan.gov
(517) 284-5926
Background Information:
This Request for Quote (RFQ) was to solicit responses for selection of a Contractor to provide SkiDoo Snowmobiles. The term of this contract is a one-time purchase.
Bidders:
The RFP was posted on SIGMA VSS on August 20 for 11 days. The following bidders submitted proposals by the published due date of August 31, 2018.
| Bidder |
| Address |
City, State Zip
SDVOB*
Soder’s Inc
N
Leaders
N
Marquette Powersports
N
*SDVOB: Service-Disabled Veteran Owned Business
Version 1 Revised: 07-28-2017
Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Solicitation Instructions, Evaluation Process.
· Low Bid The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method Responses to this solicitation were reviewed by Solicitation Manager in collaboration with Subject Matter Expert, which consisted of the following individuals
| Voting |
| Advisory |
Dorene Sandoval, Buyer
DNR/FOD
Milly Williams, Procurement Tech.
DNR/LED
Rob Onley, Support Services Section Manager
DNR/LED
III. Evaluation Results A. Bidder # 1-Soder’s Inc
Bidder #1 has met the requirements of being responsive and responsible due to provide snowmobiles.
Total Score: /Pass B. Bidder #2-Leaders
Bidder #2 has met the requirements of being responsive and responsible due to provide snowmobiles.
Total Score: /Pass
C. Bidder #3-Marquette Powersports
Bidder #3 has met the requirements of being responsive and responsible due to provide snowmobiles.
Total Score: /Pass
IV. Technical Evaluation Summary
| Selection Criteria |
| Bidder #1 |
| Bidder #2 |
| Bidder #3 |
| 1 |
| Provide Snowmobiles |
| Pass |
| Pass |
| Pass |
V. Pricing Summary Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:
| Deliverable |
| Bidder #1 – Soder’s |
| Bidder #2 - Leaders |
| Bidder #3 – Marquette Powersports |
| 1 |
| 2019 BRP Ski-Doo Snowmobile Model Renegade Backcountry 600 H.O.E-TEC w/Electric Start & Reverse. Standard 1.6" Track. w/accessories Color: Black with no graphics |
| $103,905.00 |
| $114,700.86 |
| $117,711.00 |
| 2 |
| 2019 BRP Ski-Doo Snowmobile Renegade Adrenaline 600R-E-Tec w/Electric Start & Reverse. Standard 1.6" Track. w/accessories Color: Black with No Graphics |
| $56,550.00 |
| $59,823.15 |
| $64,945.00 |
| Total Price |
| $160,455.00 |
| $174,524.01 |
| $182,656.00 |
VI. Award Recommendation:
Award recommendation is made to the responsive and responsible Bidder who offers the lowest price to the State of Michigan. Low price is determined by the Bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal. Award Recommendation is made to Soder’s Inc. in the amount of $160,455.00.
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