Award Letter and Synopsis SIGMA - Certification of Lottery Drawing Equipment-9-26-18.pdf

Version 1 Revised: 07-28-2017

Recommendation of Award

The Michigan Lottery has completed the evaluation of RFP 275 18000003260, Certification of Lottery Drawing Equipment and has recommended an award to Gaming Laboratories International, LLC in the amount of $70,000.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Lucy Kish, Solicitation Manager KishL1@michigan.gov 517-335-5683

Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide certification services for Lottery drawing equipment. The term of this contract is three (3) years.

Bidders:

The RFP was posted on SIGMA VSS on August 9, 2018 for 6 weeks. The following bidders submitted proposals by the published due date of September 21, 2018

Bidder Address City, State Zip

SDVOB*

Gaming Laboratories International, LLC

600 Airport Road Lakewood, New Jersey 08701

No

*SDVOB: Service-Disabled Veteran Owned Business

STATE OF MICHIGAN

ENTERPRISE PROCUREMENT

Michigan Lottery 101 E. Hillsdale St., Lansing MI 48933 P.O. Box 30023, Lansing, MI 48909

Version 1 Revised: 07-28-2017

Evaluation Synopsis

I. Evaluation Process

A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Solicitation Instructions and Vendor Questions, Section 3, Mandatory Minimum Requirements.

Must have prior State or Provincial lottery ball certification experience.

Solicitation Instructions, Section 4, Evaluation Process.

The State will evaluate each proposal based on the following factors:

Responses to this RFP will be evaluated based upon the responsive and responsible Bidder’s current ability to provide the highest level of service that meets the requirements and goals of this RFP and the Lottery’s needs while offering the best value to the State of Michigan.

These factors will be used in evaluating your Request to Purchase response. Each section of the proposal should be clearly identified with appropriate headings:

A. VENDOR QUESTIONS WORKSHEET

B. PROJECT PLAN

1. Written plan for the implementation of the Statement of Work in the Request to Purchase.

C. DELIVERY

1. Agreement to RFP timeline.

D. PRICE

1. Price is to be a single line total price for performing all services related to the project as identified in the Statement of Work in the Request for Purchase Proposal. Total price to include employee and travel expenses.

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method

Responses to this solicitation were reviewed by Subject Matter Experts which consisted of the following individuals:

Advisory Lauren Owens, Drawing Manager Lottery/Marketing-Drawing Unit Tim Shafer, Advertising and Promotions Director Lottery/Marketing

III. Evaluation Results

A. Bidder # 1

The Evaluation Team determined that Gaming Laboratories International, LLC did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to RFP 275 18000003260.

1. Service Capabilities – Statement of Work The Evaluation Team determined that overall the Bidder responded satisfactorily to the Service Capabilities listed in the Statement of Work. The Bidder responded affirmatively to all of the Capability requirements in the Statement of Work.

2. Availability – Statement of Work The Evaluation Team determined that overall the responses by the Bidder were satisfactory.

3. Vendor Questions Worksheet The Evaluation Team determined the Bidder successfully answered the questions on the Vendor Questions Worksheet. Each response was stated clearly, appropriately and thoroughly explained when needed.

4. Prior Lottery Experience – Statement of Work The Evaluation Team determined the Bidder successfully answered the SOW experience requirements. The Bidder has prior experience with the Michigan Lottery as well as other state lotteries. The Bidder’s prior experience is specific to the needs of this RFP and meets the requirements specified in the SOW.

B. Bidder #2

N/A

C. Bidder #3

N/A

IV. Technical Evaluation Summary: N/A

V. Pricing Summary

Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals: There was only one Bidder for this RFP. The Bidder’s pricing includes the cost per on-site visit to evaluate four (4) ball drawing machines and fourteen (14) sets of drawing balls, sample data collection and analysis, RNG analysis and certification .

Deliverable Bidder #1 Bidder #2 Bidder #3 1 $10,150.00 per visit $10,150.00 N/A N/A

Total Price $10,150.00 N/A N/A

VI. Award Recommendation:

Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of factors stated in Technical Evaluation Criteria, Section 4, Evaluation Process, and price.

Gaming Laboratories International, LLC provided the best value to the State. Best value factors for Award Recommendation include the Bidder’s competitive pricing, prior experience and resources available to the Bidder. Although there were no other bidders for this RFP, this Bidder met all of the requirements listed in the RFP Statement of Work. Award Recommendation is made to Gaming Laboratories International, LLC in the amount of $70,000.00.