Award Letter and Synopsis SIGMA 2.docx
DOCX document 88 KB Posted
- Attached to
- Notice of Intent to Award for BAFO 180000000016
- Solicitation number
- NIA1 761 180000000317 1
- Issued by
- Michigan
About this file
This is an Award Letter and Synopsis from the State of Michigan Department of Environmental Quality's Enterprise Procurement office for BAFO 180000000016, a one-time purchase solicitation for Backpack Electrofishing Units. The initial Request for Proposal (RFP 180000001649) was posted on the SIGMA VSS platform on March 12, 2018, for a 15-day response period with a due date of March 27, 2018. Following a vendor protest, the solicitation was rebid as a Best and Final Offer (BAFO) posted on April 25, 2018, for a 9-day period with responses due by May 3, 2018. Three vendors submitted proposals in response to both solicitations: Halltech Aquatic Research Inc (Guelph, Ontario, Canada), Midwest Management, Inc (Polo, Missouri), and Smith-Root Inc (Vancouver, Washington). All three bidders were determined to be responsive and responsible vendors meeting all mandatory requirements. The evaluation process assessed proposals based on low bid meeting requirements, with award recommendation made to the lowest-priced compliant bidder.
Smith-Root Inc was recommended for award in the amount of $17,951.00, pending State Administrative Board approval. The pricing summary indicates Smith-Root Inc provided the lowest total price at $18,400.00 before a discount was applied, resulting in the final award amount. The deliverables included electrofishing backpack units, lithium ion batteries, battery charging units, electrofishing wands with switches, wand rings, cathodes, low conductivity wands, and travel cases. Halltech Aquatic Research Inc submitted a bid of $17,951.00 after discount, while Midwest Management, Inc's total bid was $48,715.00. Bidders not recommended for award may schedule a debriefing session with Clayton Nurenberg, the Solicitation Manager, at nurenbergc@michigan.gov or 517-284-5009.
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Text version
STATE OF MICHIGAN
ENTERPRISE PROCUREMENT
| Department of Environmental Quality |
| 525 W. Allegan St., Lansing, MI 48929 |
Recommendation of Award
The Department of Environmental Quality’s Procurement office has completed the evaluation of BAFO 180000000016 – Backpack Electrofishing Units and has recommended an award to Smith-Root Inc. in the amount of $17,951.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Clayton Nurenberg, Solicitation Manager nurenbergc@michigan.gov 517-284-5009 Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Backpack Electrofishing Units. This is a one-time purchase.
Bidders:
RFP 180000001649 was posted on SIGMA VSS on 3/12/18 for 15 days. The following bidders submitted proposals by the published due date of 3/27/18. A vendor protest was granted so this was rebid as BAFO 180000000016. This BAFO was posted on SIGMA VSS on 4/25/18 for 9 days. The same bidders submitted proposals by the published due date of 5/3/18.
| Bidder |
| Address |
City, State Zip
SDVOB*
Halltech Aquatic Research Inc
129 Watson Rd. S.
Guelph, ON, Canada N1L 1E4 No
| Midwest Management, Inc |
| 7561 SW Prairie Ridge Rd. |
Polo, MO 64671 No
| Smith-Root Inc |
| 16603 NE 50th Ave. |
Vancouver, WA 98686 No
*SDVOB: Service-Disabled Veteran Owned Business
Version 1 Revised: 07-28-2017
Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Solicitation Instructions, Section 6, Evaluation Process.
6. EVALUATION PROCESS. The State will evaluate each proposal based on low bid meeting requirements listed in Schedule A.
II. Evaluation Method Responses to this solicitation were reviewed by the Solicitation Manager.
III. Evaluation Results
A. Halltech Aquatic Research Inc The Solicitation Manager determined that Halltech Aquatic Research Inc received a PASS on all requirements of this RFP. This determination was accomplished by evaluating their responses to the Evaluation Criteria as detailed in the Solicitation Instructions, Section 6, Evaluation Process.
B. Midwest Management, Inc The Solicitation Manager determined that Midwest Management, Inc received a PASS on all requirements of this RFP. This determination was accomplished by evaluating their responses to the Evaluation Criteria as detailed in the Solicitation Instructions, Section 6, Evaluation Process.
C. Smith-Root Inc The Solicitation Manager determined that Smith-Root Inc received a PASS on all requirements of this RFP. This determination was accomplished by evaluating their responses to the Evaluation Criteria as detailed in the Solicitation Instructions, Section 6, Evaluation Process.
IV. Pricing Summary
| Deliverable |
| Halltech Aquatic Research Inc |
| Midwest Management, Inc |
| Smith-Root Inc |
| 1 |
| Electrofishing backpack units |
| $11,940.00 |
| $33,600.00 |
| $11,700.00 |
| Appropriately sized lithium ion batteries |
| $2,340.00 |
| $8,700.00 |
| $2,280.00 |
| 3 |
| Battery charging units |
| $240.00 |
| $525.00 |
| $300.00 |
| 4 |
| Electrofishing wands with switch (anodes) |
| $1,320.00 |
| $1,590.00 |
| $1,230.00 |
| 5 |
| Standard sized electro fishing wand rings |
| $240.00 |
| $300.00 |
| $240.00 |
| 6 |
| Electro Fishing Cathodes (rat tail style) |
| $420.00 |
| $735.00 |
| $450.00 |
| 7 |
| Low conductivity electro fishing wand w/switch and wand ring |
| $730.00 |
| $700.00 |
| $551.00 |
| 8 |
| Travel cases for the electro fishing back pack units |
| $1,170.00 |
| $2,565.00 |
| $1,200.00 |
| Total Price |
| $18,400.00 |
| $48,715.00 |
$45,000.00 After Discount $17,951.00
V. Award Recommendation:
Award recommendation is made to the responsive and responsible Bidder who met the bid requirements and offered the lowest price to the State of Michigan. Award Recommendation is made to Smith-Root Inc in the amount of $17,951.00.
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