award-letter-and-synopsis RFQ 24-682.pdf
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- Attached to
- Intent to Award RFQ 240000000862
- Solicitation number
- NIA1-591-240000001396-1
- Issued by
- Michigan
About this file
This document is a Notice of Intent to Award related to Request for Quote (RFQ) 240000000682 issued by the Michigan Department of Transportation (MDOT) for a SurPRO 5000 Walking Reference Profiler. The RFQ was posted on August 23, 2024, with a quote due date of September 3, 2024. MDOT has recommended an award to Surface Systems & Instruments, Inc. in the amount of $27,735.00 for the profiler and onsite training. The RFQ specified that the contract would be awarded to the lowest price bidder meeting the requirements.
Pricing was evaluated, and Surface Systems & Instruments, Inc. offered the CS8800 Walking Reference Profiler, which was deemed an acceptable alternative product that met all required specifications. Planet Cellular Inc (Planet Holdings Inc) offered the referenced SurPRO 5000 Walking Reference Profiler, but their total price of $43,695.00 was higher than Surface Systems & Instruments, Inc. Neither bidder was designated as a Service-Disabled Veteran Owned Business (SDVOB) or a Geographically Disadvantaged Business Enterprise (GDBE).
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Michigan.gov/MiProcurement
Version 2024-2 Page 1 of 2
AWARD RECOMMENDATION
Notice of Intent to Award Number: 240000001396
Notice of Intent to Award Date: 9/4/2024
The Department of Transportation’s Purchasing office has completed the evaluation of
Request for Quote (RFQ) 240000000682 SurPRO 5000 Walking Reference Profiler and has recommended an award to Surface Systems & Investments, Inc. in the amount of
$27,735.00.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award.
The Solicitation Manager may be contacted as follows:
Anna Swanson, Solicitation Manager.
Swansona1@michigan.gov
517-230-2063
Background Information:
This RFQ was to solicit responses for a one-time buy of a SurPRO 5000 Walking Reference
Profiler. Onsite training on the operation of the profiler must be included.
Contract award will be to the lowest price bidder.
Bidders:
The RFQ was posted on SIGMA VSS on August 23, 2024, with a quote due date of
September 3, 2024.
Bidder Address, City, State, Zip Code SDVOB* GDBE**
Surface Systems & Instruments, Inc.
307 Plymate Manhattan, Kansas 66502
No No
Planet Cellular Inc (Planet Holdings Inc)
2114 N Flamingo Rd #21 Pembroke Pines, Florida 33028
No No
*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise
Michigan.gov/MiProcurement
Version 2024-2 Page 2 of 2
I. Offered Products
Planet Cellular Inc (Planet Holding Inc.) offered the referenced item - SurPRO 5000 Walking Reference Profiler.
Surface Systems & Instruments, Inc. offered an alternate item - CS8800 Walking Reference Profiler. Per the RFQ, “Bidders must state any deviations from the required specifications…” MDOT determined the deviation from the referenced item was acceptable and met all ASTM standards as required.
II. Pricing Summary
Pricing was evaluated for the lowest bid and is summarized below:
Deliverable Surface Systems & Instruments, Inc.
Planet Cellular Inc (Planet Holdings Inc)
Offered product CS8800 Walking Reference Profiler*
SurPRO 5000 Walking Reference Profiler
1 Price for Walking Reference Profiler
$26,735.00 $40,637.00
2 Price for Onsite Training $1,000.00 $3,058.00
Total Price $27,735.00 $43,695.00
*Acceptable alternative product which meets specifications.
III. Award Recommendation:
Award Recommendation is made to the responsive and responsible bidder who offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its RFQ response.
Award Recommendation is made to Surface Systems & Instruments, Inc. in the amount of
$27,735.00.
File details come from the government source that posted it. Updated .