award-letter-and-synopsis RFP 25-2910.pdf

Michigan.gov/MiProcurement

AWARD RECOMMENDATION

Notice of Intent to Award Number: 250000000967

Notice of Intent to Award Date: 8/20/2025

The Michigan Department of Transportation Purchasing Unit has completed the evaluation of Request for Proposal (RFP) 250000002910 HMA Mill and Resurface M-81 Wolf Road to

Towerline Road Buena Vista Twp., Saginaw County and has recommended an award to

EDW. C. Levy Co. dba Ace-Saginaw Paving Company in the amount of $242,520.52, pending State Administrative Board approval, if applicable. More information on the State

Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award.

The Solicitation Manager may be contacted as follows:

Anna Swanson, Solicitation Manager

Swansona1@michigan.gov

517-230-2063

Background Information:

The purpose of the RFP was to solicit responses for selection of a Prequalified

Maintenance Contractor to perform HMA mill and resurface on M-81 Wolf Road to

Towerline Road Buena Vista Twp., Saginaw County. The Contract will require preventative maintenance repairs consisting of 0.53 miles of 2-inch cold milling HMA surface, 2-inch

HMA 5EML, high stress paving of three (3) lane roadway and shoulders, temporary and permanent pavement markings, and other defined work.

Contractor (or subcontractor) must be prequalified in the following category:

Cb Hot Mix Asphalt/Bituminous Patching

Bidders:

The RFP was posted on SIGMA VSS on August 8, 2025, for 10 days. The following bidders submitted proposals by the published due date of August 18, 2025.

Bidder Address, City, State, Zip Code SDVOB* GDBE**

EDW. C. Levy Co. dba Ace-Saginaw Paving Company

115 S Averill Ave Flint, MI 48506

No No

Pyramid Paving & Contracting Co, Inc dba Pyramid Paving

600 N. Jefferson Bay City, MI 48708

No No

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise

EVALUATION SYNOPSIS

I. Evaluation Process

A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions, Mandatory Minimum Requirements A. Bidder must be currently listed as a MDOT Prequalified Contractor in the following categories:

Cb (Hot Mix Asphalt/Bituminous Paving)

B. Bidder and all subcontractors of the bidder must be registered with the Michigan Department of Labor and Economic Opportunity (LEO) to perform work on State of Michigan projects.

Evaluation Process, Pass/Fail Evaluation Proposals will be evaluated on a PASS/FAIL basis based on the following criteria:

1. Responses to Vendor Questions are complete and acceptable

2. Responses on Schedule A are complete and acceptable

3. Schedule B is complete

Contract award will be to the lowest price PASS bidder. The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method

Responses to this solicitation were reviewed by the Solicitation Manager, Anna Swanson, in collaboration with the Program Manager, Donald Matula.

III. Evaluation Results

The evaluators reviewed the proposals and made the following determinations related to the published specifications:

Criteria EDW. C. Levy Co. dba Ace- Saginaw Paving Company

Pyramid Paving & Contracting Co, Inc dba

Pyramid Paving

Cb prequalified Yes Yes

Criteria EDW. C. Levy Co. dba Ace- Saginaw Paving Company

Pyramid Paving & Contracting Co, Inc dba

Pyramid Paving

Bidder and bidder’s subcontractors are registered State Project Contractors

Yes Yes

Responses to Vendor Questions are complete and acceptable

Pass Pass

Responses on Schedule A are complete and acceptable

Pass Pass

Schedule B is complete Pass Pass

PROPOSAL DETERMINATION PASS PASS

IV. Pricing Summary

Pricing was evaluated for the bidders who received a PASS rating and is summarized below:

Pay Item Description EDW. C. Levy Co. dba Ace-Saginaw Paving Company

Pyramid Paving & Contracting Co, Inc dba Pyramid Paving

1 0.53 miles of 2-inch cold milling HMA surface, 2-inch HMA 5EML, high stress paving of three (3) lane roadway and shoulders, temporary and permanent pavement markings

$242,520.52 $280,236.60

Total Price $242,520.52 $280,236.60

V. Award Recommendation:

Award Recommendation is made to the responsive and responsible bidder who receives a

PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.

Award Recommendation is made to EDW. C. Levy Co. dba Ace-Saginaw Paving Company in the amount of $242,520.52.