award-letter-and-synopsis-pass-fail-low-bid.docx

Michigan.gov/MiProcurement

Michigan.gov/MiProcurement

AWARD RECOMMENDATION

Notice of Intent to Award Number: 240000000514 The Department of Natural Resources procurement office has completed the evaluation of RFP 24*1494 for Aerial Fire Detection and has recommended an award to Northwoods Aviation in the amount of $180,000.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Kip Conley, Solicitation Manager.

Conleyk1@michigan.gov 517-388-5956 Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide aerial fire detection. The term of this contract is 3, with up to 2 – 1 year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on 3/4/24. The following bidders submitted proposals by the published due date of 3/28/24.

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise

EVALUATION SYNOPSIS

I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions, Mandatory Minimum Requirements PASS/FAIL – contract award to lowest price PASS bidder.

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by the solicitation manager.

III. Evaluation Results The evaluators reviewed the proposals and made the following determinations related to the published specifications:

IV. Pricing Summary Pricing was evaluated for the bidders who received a PASS rating and is summarized below:

V. Award Recommendation:

Award Recommendation is made to the responsive and responsible bidder who receives a PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.

Award Recommendation is made to Northwoods Aviation in the amount of $180,000.00.

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