award-letter-and-synopsis-pass-fail-low-bid.docx
DOCX document 72 KB Posted
- Attached to
- NR FRD Assisted Migration Site Prep FY24
- Solicitation number
- NIA1 - 751 - 240000000266
- Issued by
- Otsego County, Michigan
About this file
This document is an Award Recommendation Notice of Intent to Award for Request for Proposal (RFP) 24*664 issued by the Michigan Department of Natural Resources to solicit responses for the selection of a contractor to provide mastication services. The RFP was posted on SIGMA VSS on 12/13/23, and proposals were due by 1/8/24. Three bidders submitted proposals: Lang Land Clearing, Miller Contracting, LLC, and Split Brow LLC. The evaluation process determined that Miller Contracting, LLC and Lang Land Clearing passed the mandatory requirements, while Split Brow LLC did not. The award recommendation is made to Miller Contracting, LLC in the amount of $100,000.00 for the 25 Acres at Old Higgins Nursery, pending State Administrative Board approval.
The pricing summary shows that Miller Contracting, LLC submitted the lowest overall price among the bidders who received a PASS rating. The other locations came in with costs over the state's estimate and will be rebid. This contract opportunity is related to the "NR FRD Assisted Migration Site Prep FY24" project, which aims to prepare sites for mowing and tree planting on precision spacing in Otsego County, Michigan.
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Michigan.gov/MiProcurement
Michigan.gov/MiProcurement
AWARD RECOMMENDATION
Notice of Intent to Award Number: 240000000266 The Department of Natural Resources procurement office has completed the evaluation of RFP 24*664 and has recommended an award to Miller Contracting, LLC in the amount of $100,000.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Kip Conley, Solicitation Manager.
Conleyk1@michigan.gov 517-388-5956 Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide mastication services.
Bidders:
The RFP was posted on SIGMA VSS on 12/13/23 The following bidders submitted proposals by the published due date of 1/8/24.
| Bidder |
| Address, City, State, Zip Code |
| SDVOB* |
| GDBE** |
| Lang Land Clearing |
| 2520 Glidden Rd. Beaverton, MI 48612, |
| N |
| N |
| Miller Contracting |
| 6991 W Jennings Rd, Lake City, MI 49651 |
| N |
| N |
| Split Brow LLC |
| 42000 Lake Pleasant Rd, North Branch, MI, 48461, |
| N |
| N |
*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise
EVALUATION SYNOPSIS
I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Proposal Instructions, Mandatory Minimum Requirements PASS/FAIL – contract award to lowest price PASS bidder.
The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method Responses to this solicitation were reviewed by the solicitation manager.
III. Evaluation Results The evaluators reviewed the proposals and made the following determinations related to the published specifications:
| Spec # |
| Specification |
| Lang Land Clearing |
| Miller Contracting |
| Split Brow LLC |
| 1 | ||
| Schedule A Section 1 | ||
| PASS | PASS | FAIL |
| 2 | ||
| Schedule A Section 2 | ||
| PASS | PASS | FAIL |
| 3 | ||
| Schedule A Section 3 | ||
| PASS | PASS | FAIL |
| 4 | ||
| Schedule A Section 4 – 9 | ||
| PASS | PASS | FAIL |
| 5 | ||
| Vendor Question Worksheet | ||
| PASS | PASS | PASS |
| PROPOSAL DETERMINATION |
| PASS |
| PASS |
| FAIL |
IV. Pricing Summary Pricing was evaluated for the bidders who received a PASS rating and is summarized below:
| Deliverable |
| Lang Land Clearing |
| Miller Contracting |
| 1 |
| Old Hardwood Nursery (36.6) |
| $146,000.00 |
| $146,000.00 |
| 2 |
| Old Hardwood Nursery (25) |
| $100,000.00 |
| $100,000.00 |
| 3 |
| Old Higgins Nursery (30) |
| $135,000.00 |
| $120,000.00 |
| 4 |
| Old Higgins Nursery (25) |
| $118,000.00 |
| $100,000.00 |
| 5 |
| Wastewater Jack (30) |
| $114,000.00 |
| $120,000.00 |
| 6 |
| Wastewater Jack (25) |
| $95,000.00 |
| $100,000.00 |
| Total Price |
| $0.00 |
| $100,000.00 |
V. Award Recommendation:
Award Recommendation is made to the responsive and responsible bidder who receives a PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.
Award Recommendation is made to Miller Contracting in the amount of $100,000.00 for the 25 Acres at Old Higgins Nursery. The other locations came in with a cost over the state’s estimate and will be rebid.
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