award-letter-and-synopsis-pass-fail-low-bid.docx
DOCX document 69 KB Posted
- Attached to
- Waterloo Trees
- Solicitation number
- NIA1 - 751 - 240000000443
- Issued by
- Jackson County, Grand Rapids City, Michigan
About this file
This document is an Award Recommendation Notice of Intent to Award for RFP 24*1430 Waterloo Trees, issued by the Michigan Department of Natural Resources procurement office. The RFP sought proposals for the selection of a contractor to provide Waterloo RA Trees, including 6,000 container-grown Quercus Alba (White Oak), 12,000 container-grown Quercus Velutina (Black Oak), and 500 container-grown Hamamelis Virginiana (Witch Hazel), as well as quantities of bare root trees. The RFP was posted on SIGMA VSS on February 27, 2024, and two bidders submitted proposals by the March 12, 2024 due date.
The evaluation process was based on a pass/fail, low-bid method, and Wildtype Design Native Plants & Seed LTD was recommended for the award in the amount of $61,075.00, pending State Administrative Board approval. The contract is for the delivery or pick-up of all container trees by November 1, 2024, and all bare root trees by November 15, 2024. The contract will be awarded to the responsive and responsible bidder who received a pass rating and offered the lowest overall price.
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Michigan.gov/MiProcurement
Michigan.gov/MiProcurement
AWARD RECOMMENDATION
Notice of Intent to Award Number: 24*443 The Department of Natural Resources procurement office has completed the evaluation of RFP 24*1430 Waterloo Trees and has recommended an award to WILDTYPE DESIGN NATIVE PLANTS & SEED LTD in the amount of $61,075.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Kip Conley, Solicitation Manager.
Conleyk1@michigan.gov 517-388-5956 Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Waterloo RA Trees.
Bidders:
The RFP was posted on SIGMA VSS on 2/27/24 The following bidders submitted proposals by the published due date of 3/12/24.
| Bidder |
| Address, City, State, Zip Code |
| SDVOB* |
| GDBE** |
| Wildtype Design Native Plants and Seed LTD |
| 900 N Every Rd, Mason, MI 48854 |
| N |
| N |
| Schichtel’s Nursery Inc. |
| 7420 Peters Rd, Springville, NY 14141 |
| N |
| N |
*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise
EVALUATION SYNOPSIS
I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Proposal Instructions, Mandatory Minimum Requirements PASS/FAIL – contract award to lowest price PASS bidder.
The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method Responses to this solicitation were reviewed by the Solicitation Manager.
III. Evaluation Results The evaluators reviewed the proposals and made the following determinations related to the published specifications:
| Spec # |
| Specification |
| Wildtype Design Native Plants and Seed LTD |
| Schichtel’s Nursery Inc. |
| 1 | |
| Schedule A, Section 1 | |
| PASS | FAIL |
| 2 | |
| Schedule A, Section 2 | |
| PASS | PASS |
| 3 | |
| Schedule A, Section 3 | |
| PASS | PASS |
| 4 | |
| Schedule A, Section 4 – 8 | |
| PASS | PASS |
| 5 | |
| Vendor Question Worksheet | |
| PASS | PASS |
| PROPOSAL DETERMINATION |
| Pass |
| Fail |
IV. Pricing Summary Pricing was evaluated for the bidders who received a PASS rating and is summarized below:
| Deliverable |
| Wildtype Design Native Plants and Seed LTD |
| 1 |
| 6000 Container – Quercus Alba (White Oak) |
| $5.15 Per Unit |
| 2 |
| 12,000 Container – Quercus Velutina (Black Oak) |
| NA |
| 3 |
| 500 Container – Hamamelis Virginiana (Witch Hazel) |
| $5.15 Per Unit |
| 4 |
| 6000 Bare Root – Quercus Alba (White Oak) |
| NA |
| 5 |
| 12,000 Bare Root – Quercus Velutina (Black Oak) |
| $2.30 Per Unit |
| 6 |
| 500 Bare Root – Hamamelis Virginiana (Witch Hazel) |
| NA |
V. Award Recommendation:
Award Recommendation is made to the responsive and responsible bidder who receives a PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.
Award Recommendation is made to Wildtype Design Native Plants and Seed LTD in the amount of $61,075.00.
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