Award Letter and Synopsis NIA1 240000000169 General Services Building Detailed Cleaning RFP 240000000251.docx

Michigan.gov/MiProcurement

Michigan.gov/MiProcurement

AWARD RECOMMENDATION

Notice of Intent to Award Number: 171 240000000169 The Department of Technology, Management, & Budget’s Financial Services – Procurement office has completed the evaluation of RFP # 240000000251 and has recommended an award to WoodBotix LLC in the amount of $447,000.40 pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Rob Telesz, Solicitation Manager.

teleszr1@michigan.gov Background Information:

This Request for Proposal (RFP) was for detailed cleaning services at the General Services Building. A onetime purchase order will be awarded for these services.

Bidders:

The RFP was posted on SIGMA VSS on Monday, Friday October 27, 2023, for 32 days The following bidders submitted proposals by the published due date of Tuesday, November 28, 2023.

EVALUATION SYNOPSIS

I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions: Mandatory Minimum Evaluation Process Proposals receiving 80 or more technical evaluation points will have pricing evaluated and considered for award.

II. Evaluation Method Responses to this solicitation were reviewed by a Joint Evaluation Committee (JEC) Team which consisted of the following individuals:

Kristen Hampton – DTMB – Print and Mail Management

III. Evaluation Results A. World Wide Cleaning Services LLC The Evaluation Team determined that World Wide Cleaning Services LLC’s, proposal was disqualified as they did not attend the Mandatory Site Visit that was held on Tuesday, November 14, 2023. Per Section 3. Mandatory Site Visit listed in the Solicitation Instructions; You must attend the mandatory site visit. If a bid is received and the contractor did not attend the mandatory site visit, the bid will automatically be disqualified.

B. WoodBotix LLC.

The Evaluation Team determined that WoodBotix LLC, based on a score of 100, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. General Requirements – Schedule A, Statement of Work, Section 1 (40/40) The Evaluation Team determined that overall, the responses were mostly satisfactory.

2. Project Management – Schedule A, Statement of Work, Section 5 (30/30) The Evaluation Team determined that overall, the responses were mostly satisfactory.

3. All Other Sections – Schedule A, Statement of Work (15/15) The Evaluation Team determined that overall, the responses were mostly satisfactory.

4. Vendor Questions Worksheet (15/15) The Evaluation Team determined that overall, the responses were mostly satisfactory.

Total Score: 100/100

IV. Pricing Summary Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:

WoodBotix, LLC.

Total Proposal Amount = $447,000.40

V. Award Recommendation The Contract will be awarded to the responsive and responsible Bidder who offers the best value to the State, as determined by the State. Best value will be determined by the bidder meeting the minimum point threshold and offering the best combination of factors stated in the Evaluation Process section of the RFP Document, and price. WoodBotix, LLC. provided the best value to the State. Award Recommendation is made to WoodBotix, LLC in the amount of $447,000.40.

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