Award Letter and Synopsis MSPCS Weed and Tick.docx

Michigan.gov/MiProcurement

Michigan.gov/MiProcurement

AWARD RECOMMENDATION

Notice of Intent to Award Number: 171 240000001025 The Department of Technology, Management, & Budget’s Financial Services – Procurement office has completed the evaluation of RFP # 240000001025 and has recommended an award to Outdoor Home Services in the amount of $113,602.07 pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Bethany Preston, Solicitation Manager.

prestonb2@michigan.gov Background Information:

This Request for Proposal (RFP) was for Weed and Tick control services.

Bidders:

The RFP was posted on SIGMA VSS on Wednesday January 24, 2023, for 20 business days The following bidders submitted proposals by the published due date of Wednesday, February 21, 2023.

EVALUATION SYNOPSIS

I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions: Mandatory Minimum Evaluation Process Proposals receiving 80 or more technical evaluation points will have pricing evaluated and considered for award.

II. Evaluation Method Responses to this solicitation were reviewed by a Joint Evaluation Committee (JEC) Team which consisted of the following individuals:

Voting

III. Evaluation Results A. Outdoor Home Services The Evaluation Team determined that Outdoor Home Services, based on a score of 100, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Requirements – Schedule A, Statement of Work, Section 1. (25/25) The Evaluation Team determined that overall, the responses were mostly satisfactory.

2. Requirements – Schedule A, Statement of Work, Section 2. (35/35) The Evaluation Team determined that overall, the responses were mostly satisfactory.

3. Schedule A, Statement of Work, All other Sections. (25/25) The Evaluation Team determined that overall, the responses were mostly satisfactory.

4. Vendor Questions Worksheet. (15/15) The Evaluation Team determined that due to an error in document attachments all points were awarded for this section.

Total Score: 100/100 B. Mosquito Pro LLC The Evaluation Team determined that Mosquito Pro LLC, based on a score of 65, did not meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Requirements – Schedule A, Statement of Work, Section 1. (10/25) The Evaluation Team determined that the responses were unsatisfactory and had the deficiencies listed below:

a. Under Section 1.2. Equipment Requirements the contractor designated 4 trucks to maintain the 246 properties across the state that need servicing. The contractor also did not include a plan for breakdown of equipment.

b. Under Section 1.3. Recall Requirements and Procedures the contractor did not have a procedure in place for handling recalls on products.

c. Under Section 1.4. Quality Assurance Program the contractor provided their internal Quality Assurance plan for safety but did not address Quality Assurance of the contract with the state to ensure services are being provided to the State that meet contractual obligations.

d. Under Section 1.6. Transition A. Contract Execution the contractor states a service Schedule of Monday-Friday 7:00 AM – 5:00 PM – Services are needed Sunday-Saturday 7:00 AM – 7:00 PM

2. Requirements – Schedule A, Statement of Work, Section 2. (15/35) The Evaluation Team determined that the responses unsatisfactory and had the deficiencies listed below:

a. Under section 2.2. Detailed Services the contractor references maintaining a vehicle recording system of the areas serviced but does not reference physically tagging serviced locations.

b. Under section 2.5. Work Hours the contractor selected that they reviewed the above requirement and agreed with no exception, but listed an exception to the schedule as they do not operate within the service hours the State requires.

3. Schedule A, Statement of Work, All other Sections. (25/25) The Evaluation Team determined that overall, the responses were mostly satisfactory.

4. Vendor Questions Worksheet. (15/15) The Evaluation Team determined that due to an error in attachments all points were awarded for this section.

Total Score: 65/100 IV. Technical Evaluation Summary

V. Pricing Summary Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:

Outdoor Home Services:

Total Proposal Amount = $113,602.07

VI. Award Recommendation The Contract will be awarded to the responsive and responsible Bidder who offers the best value to the State, as determined by the State. Best value will be determined by the bidder meeting the minimum point threshold and offering the best combination of factors stated in the Evaluation Process section of the RFP Document, and price. Outdoor Home Services provided the best value to the State. Award Recommendation is made to Accenture in the amount of $113,602.07.

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