Award Letter and Synopsis MARE RFP 19-2164.docx

STATE OF MICHIGAN

ENTERPRISE PROCUREMENT

Suite 1201 Lansing, MI 48933

Recommendation of Award

The Department of Health and Human Services has completed the evaluation of RFP 190000002164 Michigan Adoption Resource Exchange (MARE) services and has recommended an award to Judson Center, Inc. in the amount of $4,200,000.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

The Solicitation Analyst may be contacted as follows:

Darby Peters, Solicitation Analyst Petersd2@michigan.gov

(517) 335-6277

Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Michigan Adoption Resource Exchange (MARE) services. The term of this contract is three years, with up to five, one year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on June 5, 2019 for four weeks. The following bidders submitted proposals by the published due date of July 3, 2019.

City, State Zip

SDVOB*

Judson Center, Inc.

4410 West 13 Mile Road, Royal Oak, MI 48073

*SDVOB: Service-Disabled Veteran Owned Business

Version 1 Revised: 5/9/18

Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Section II of the RFP, Description of Service Specifications, Contractor Responsibilities, 2.2 Credentials states:

The Contractor shall assure that appropriately credentialed or trained staff under its control, including Contractor employees and/or subcontractors, shall perform functions under this Contract.

The Contractor must have substantial knowledge of the adoption process and the needs of adoptive families.

The Contractor shall ensure that appropriately credentialed or trained staff under its control, including Contractor employees and/or subcontractors, shall perform functions under this contract.

The MARE Program staff, with the exception of those performing administrative services, must possess, at a minimum a bachelor’s degree, preferably a master’s degree in a human service field and prior child welfare experience preferably working with adoptive parents and the adoption process.

Adoption Navigators shall have at least two years of experience as a successful adoptive parent.

The Adoption Navigator Program Supervisor shall have a bachelor’s degree in a human service field and at least two years’ experience working with adoptive and/or foster parents.Insert any required credentials

Section III of the RFP, Instructions for Bidders, requires:

To be considered, the proposal must be received by SIGMA VSS by the due date and time indicated on the SIGMA VSS website.

To complete a proposal:

Refer to the instructions on how to respond to a solicitation included with this RFP in SIGMA VSS.

Complete Section IV, Proposal.

Complete the items required for the technical evaluation.

Complete and submit Exhibit B – Pricing Matrix as required in the RFP.

Enter the Contract Price being bid in the Commodity Information Tab section in SIGMA VSS under Commodity section

The full evaluation process is stated in the RFP.

II. Evaluation Method Responses to this solicitation were reviewed by two evaluators.

III. Evaluation Results A. Bidder #1 Judson Center

1. Bidder Experience and Past Performance (formal RFP) Score _9_/10

The evaluation team determined that overall the responses were mostly satisfactory. The evaluation teams’ comments are noted below:

(-1) Bidder did not meet performance outcomes for all of the contracts listed.

2. Education, Credentials & Qualifications (formal RFP) Score _10_/10

The evaluation team determined that overall the responses were satisfactory.

3. Staffing, Training, Agency Organization and Location (formal RFP)

The evaluation team determined that overall the responses were satisfactory.

4. Program Implementation/Work Plan (formal RFP) Score _59_/60

The evaluation team determined that overall the responses were mostly satisfactory. The evaluation teams’ comments are noted below:

(-.5) The bidder did not include a plan for steps to be taken if they do not receive a response from agencies in regard to MARE fresher training.

(-.5) The bidder did not include Adoption Oversight Committee potential goals/activities.

5. IT Technical Specifications (formal RFP)

The evaluation team determined that overall the responses were mostly satisfactory. The evaluation teams’ comments are noted below:

The FedRAMP certification provided was current and valid however, the tenant is not applicable for this contract. Governmental tenant must be in place before execution of the contract.

IV. Technical Evaluation Summary

V. Technical Evaluation Summary- Number of Units Proposed

VI. Pricing Summary Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:

VII. Negotiations: Clarification was received from Judson Center, Inc. regarding their FedRAMP certification.

VIII. Award Recommendation:

Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of factors stated in Section IV, Proposal, RFP Evaluation Criteria Section IV Evaluation Process, and price. Judson Center, Inc. provided the best value to the State. Award Recommendation is made to Judson Center, Inc. in the amount of $4,200,000.00.

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