award letter and synopsis for RFP 210000000701 CG Fire Svcs.pdf
PDF 224 KB Posted
- Solicitation number
- NIA1 511 210000000352 1
- Issued by
- Michigan
About this file
This is an Award Recommendation Notice issued by the Michigan Department of Military and Veterans Affairs' Procurement Office for RFP 210000000701, concerning Camp Grayling Substation Fire Services. The solicitation requested proposals for a contractor to provide full-time firefighting services consisting of one engine company with three firefighters and one supervisor operating 24 hours per day, seven days per week. The RFP was posted on SIGMA VSS on January 15, 2021, with a closing date of February 18, 2021, allowing 34 days for submission. Two bidders submitted proposals: Beaver Creek Fire Department and the Township of Frederic. The contract term is three years with up to two renewal options. The evaluation process required bidders to pass four mandatory specifications related to general requirements, staffing, project management, and vendor questions. Both bidders received a PASS determination on all technical specifications.
The award was recommended to the Township of Frederic based on lowest price, with a total contract value of $2,093,750.00 for the five-year period (three years plus two optional renewal years). This represents a monthly staffing cost of $418,750.00 for the five-month operational period from May through September. The competing bid from Beaver Creek Fire Department totaled $2,425,000.00. The solicitation followed a pass/fail evaluation methodology with award to the lowest-priced responsive and responsible bidder. The Solicitation Manager, Timothy Cole, was designated as the contact for unsuccessful bidders seeking debriefing sessions.
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Text version
Version 1 Revised: 8/2019
Award Recommendation Notice of Intent to Award Number 210000000352
The Department of Military and Veterans Affairs’ Procurement office has completed the evaluation of RFP 210000000701 for Camp Grayling Substation Fire Services and has recommended an award to the Township of Frederic in the amount of $2,093,750.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Timothy Cole, Solicitation Manager colet7@michigan.gov 517-481-7650
Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Substation Fire Services. The term of this contract is (3) three years, with up to (2) two renewal options.
Bidders:
The RFP was posted on SIGMA VSS on January 15, 2021 for 34 days. The following bidders submitted proposals by the published due date of February 17, 2021.
Bidder Address City, State Zip
SDVOB*
Beaver Creek Fire Department
Beaver Creek Township Fire Department 8972 S. Grayling Road Grayling, MI 48738
N/A
Township of Frederic
Township of Frederic P.O. box 78 Frederic, MI 49733
N/A
*SDVOB: Service-Disabled Veteran Owned Business
STATE OF MICHIGAN PROCUREMENT
Department of Military and Veterans Affairs 3423 North Martin Luther King Jr. Blvd., Lansing, MI 48906 https://www.michigan.gov/dtmb/0,5552,7-358-82550_85746_48756---,00.html
Version 1 Revised: 8/2019
Evaluation Synopsis
I. Evaluation Process
A Responsible Bidder is a bidder that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Proposal Instructions, Evaluation Process
PASS/FAIL – contract award to lowest price PASS bidder
The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method
Responses to this solicitation were reviewed by the Solicitation Manager in collaboration with Subject Matter Experts, which consisted of the following individuals:
Brian Burrell, Link Hibernig, Steven Richardson, Timothy Cole, and Tara Premoe
III. Evaluation Results
The evaluators reviewed the proposals and made the following determinations related to the published specifications:
Spec # Specification
Beaver Creek Fire
Frederic Township
Ability to meet Schedule A, Section 1, General Requirements PASS PASS
Ability to Meet Schedule A, Section 3, Staffing PASS PASS
Ability to Meet Schedule A, Section 4, Project Management PASS PASS
4 Vendor Questions Worksheet PASS PASS
PROPOSAL DETERMINATION PASS PASS
VI. Pricing Summary
Pricing was evaluated for the bidders who received a PASS rating and is summarized below:
Contract Activity Beaver Creek Fire Dept
Frederic Township
1 Full time staffing, solely dedicated to firefighting, to create one (1) engine company consisting of three (3) firefighters with one (1) firefighter supervisor, 24 hrs/day, seven (7) days/week – PRICE TOTAL FIXED
FOR FIVE (5) MONTH PERIOD – MAY TO SEP.
$485,000.00
$418,750.00
Total 3yr+2opt-yr Price $2,425,000.00 $2,093,750.00
VII. Award Recommendation:
Version 1: 8/2019
Award Recommendation is made to the responsive and responsible bidder who receives a PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal. Award Recommendation is made to the Township of Frederic in the amount of $2,093,750.00.
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