Award Letter and Synopsis.pdf

Version 2 Revised: 2/2019

Award Recommendation

The Michigan Department of Health and Human Services office has completed the evaluation of RFP 190000001704 for a Thermal Digiplate Machine and has recommended an award to Barrett Enterprises in the amount of $18,429.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Jennifer Frank, Solicitation Manager FrankJ4@michigan.gov 517-241-6563

Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide a Thermal Digiplate Machine.

Bidders:

The RFP was posted on SIGMA VSS on 4/12/19 for 7 business days. The following bidders submitted proposals by the published due date of 4/23/19.

Bidder Address City, State Zip

SDVOB*

Barrett Enterprise

G 5459 FENTON RD, FLINT mi 48507 No

*SDVOB: Service-Disabled Veteran Owned Business

STATE OF MICHIGAN PROCUREMENT

Michigan Department of Health and Human Service 235 South Grand Avenue, Lansing, MI 48933 PO Box 30037, Lansing, MI 48909 https://www.michigan.gov/dtmb/0,5552,7-358-82550_85746_48756---,00.html https://www.michigan.gov/dtmb/0,5552,7-358-82550_85746_48756---,00.html

Evaluation Synopsis

I. Evaluation Process

A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Solicitation Instructions and Vendor Questions, Section 8, Mandatory Minimum Requirements.

Vendor must provide the following:

TDP-459 Mitsubishi Imaging Thermal Digiplate Platesetter

Include TDP-459 Platesetter Controller

Minimum plate size 12”x 5.9”

Maximum plate size 18.1” x 24.6”

Maximum Recording width 14.2”

SDP-1200 RIP/Latest version

Smart Manager with 2 clients

Dell Platform & Monitor

Film Spool

Freight

Delivery to MCTI

Installation included

Training included

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method

Responses to this solicitation were reviewed by MCTI trades instructors and Solicitation Manager, which consisted of the following individuals:

Advisory Jennifer Frank, Buyer MDHHS/Purchasing Division Lee Hendrickson, Graphics Communications Instructor MDHHS MCTI Graphics Communications Program Adam Reynolds, Graphics Communications Instructor MDHHS MCTI Graphics Communications Program

III. Evaluation Results

The Evaluation Team determined that Barrett Enterprises based on a score of 100 did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Product Quality – Schedule A, Statement of Work, Section 1-4 The Evaluation Team determined that overall the response meets all specifications.

2. Service Capabilities – Schedule A, Statement of Work, Section 5 The Evaluation Team determined that overall the response is satisfactory.

3. Delivery Capabilities – Schedule A, Statement of Work, Section 6

4. Vendor Questions Worksheet

Total Score: /100

IV. Technical Evaluation Summary

Selection Criteria Bidder #1 1 Product Quality 25 2 Service Capabilities 25 3 Delivery Capabilities 25 4 Vendor Questions Worksheet

Total 100

V. Pricing Summary

Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:

Deliverable Bidder #1 1 TDP-459 Mitsubishi

Thermal Platesetter $16,450.00

2 Film Spool $ 580.00 3 Delivery, install & training $ 1,899.00

4 Discount -$500.00 Total Price $18,429.00

Version 2 Revised: 2/2019

VI. Award Recommendation:

Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of factors stated in Technical Evaluation Criteria, Section 9 Evaluation Process, and price.

Barrett Enterprises provided the best value to the State. Best value factors for Award Recommendation include providing equipment and delivery that meet all specifications listed in the RFP. Award Recommendation is made to Barrett Enterprises in the amount of $18,429.00.