award_letter_and_synopsis.docx

AWARD RECOMMENDATION

Notice of Intent to Award Number: 240000000100 The Department of Natural Resources procurement office has completed the evaluation of RFP 23*3109 CDL Preparation Training and has recommended an award to Midwest Truck Driving School in the amount of $245,590.00, Regen Trucking School in the amount of $222,000.00, and Tri Area Trucking School in the amount of $234,000.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Kip Conley, Solicitation Manager.

Conleyk1@michigan.gov 517-388-5956 Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide CDL Driver Preparation Training. The term of this contract is 3 years, with up to 2 renewal option years.

Bidders:

The RFP was posted on SIGMA VSS on September 19, 2023. The following bidders submitted proposals by the published due date of 10/10/2023.

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise

EVALUATION SYNOPSIS

I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions: Evaluation Process

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by the solicitation manager and subject matter experts, which consisted of the following individuals:

Voting

Kip Conley, Solicitation Manager DNR – Finance and Operations Division Samantha Fusco, Subject Matter Expert DNR – Parks and Recreation Division

Marcy Sims, Subject Matter Expert DNR – Forest Resources Division

III. Evaluation Results A. Bianco Trucking Services The Evaluation Team determined that Bianco Trucking Services based on a score of 35 out of 100, did not meet the requirements of this RFP This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Schedule A Section 1 and 2 (5/30 pts) The Evaluation Team determined that overall, the responses were not satisfactory with the following deficiencies were noted:

a. Section 1.1 – Bidder did not provide how they would comply with the requirements. Bidder also did not state their training locations.

b. Section 1.2 – Bidder did not provide or explain training capabilities or specific training that should be included with their proposal.

c. Section 2.1 – Bidder did not provide an explanation of timeframe for completion.

2. Schedule A Section 3 and 4 (10/15 pts) The Evaluation Team determined that overall, the responses were not satisfactory with the following deficiencies were noted:

a. Section 4.1 – Bidder did not provide a contract administrator.

3. Schedule A Section 5 (5/25 pts) The Evaluation Team determined that overall, the responses were not satisfactory with the following deficiencies were noted:

a. Section 5.1 – Bidder did not submit a project plan as outlined in the solicitation.

b. Section 5.3 – Bidder did not submit a response for reporting capabilities, nor did the bidder provide a sample report.

4. Schedule A Section 6, 7, 8, and 9 (10/10 pts) The Evaluation Team determined that overall, the responses were satisfactory.

5. Vendor Question Worksheet (5/20 pts) The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a. The bidder did not provide the required experiences related to the solicitation.

Total Score:35/100

B. Midwest Truck Driving School The Evaluation Team determined that Midwest Truck Driving School based on a score of 100, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

Total Score:100/100

C. Regen Trucking School The Evaluation Team determined that Regen Trucking School based on a score of 100, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

Total Score:100/100

D. Tri Area Trucking School The Evaluation Team determined that Tri Area Trucking School based on a score of 100, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

Michigan.gov/MiProcurement

Michigan.gov/MiProcurement Total Score:100/100

Version 2023-1

IV. Technical Evaluation Summary

V. Pricing Summary Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:

VI. Award Recommendation Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of the factors stated in the Proposal Instructions Evaluation Process section, and price.

As part of the best value determination, overall economic impact to the State of Michigan was considered and is not a determinative factor in making this award.

Award Recommendation is made for Midwest Truck Driving School, Regen Trucking School, and Tri Area Trucking school each to be awarded a contract.

· Midwest Truck Driving School – 3-year contract estimated value $245,590.00

· Regen Trucking School – 3-year contract estimated value $222,000.00

· Tri Area Trucking School – 3-year contract estimated value $234,000.00 image1.png