Award Letter and Synopsis.docx
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- Solicitation number
- NIA1-751-190000000026-1
- Issued by
- Grand Traverse County, Michigan
About this file
This is an Award Letter and Synopsis from the Michigan Department of Natural Resources (DNR) Enterprise Procurement for trail grooming services at the DNR VASA Trail. The contract was awarded to the sole bidder, Traverse Area Recreation & Transportation Trails, Inc. (TART Trails, Inc.), pending State Administrative Board approval. The RFP (#180000003530) was posted on SIGMA VSS on September 26, 2018, with bids due October 10, 2018. The contract term is three years with two one-year renewal options. The services requested include pre-season grooming, complete groom service using Snow Cat Groomer, and complete groom service using snowmobile with pull-behind implements.
The pricing structure includes per-groom rates of $125.00 for pre-season grooming, $375.50 for complete groom service using Snow Cat Groomer, and $190.00 for snowmobile pull-behind grooming. Additional partial groom pricing is broken down by trail section (Headwaters Loop, 10km Loop, and 25km Loop) with varying rates for each service type. The average annual expenditure is expected to be less than $12,000.00. The evaluation was conducted by the Buyer and Project Managers, with Stephanie Rosinski serving as the Project Manager.
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STATE OF MICHIGAN
ENTERPRISE PROCUREMENT
| Department of Natural Resources |
| 525 West Allegan St., PO Box 30028 |
| Lansing, Michigan 48909 |
Recommendation of Award
The Department of Natural Resources office has completed the evaluation of the solicitation for a vendor to perform the trail grooming services to the DNR VASA Trail and has recommended an award to the lowest bidder, Traverse Area Recreation & Transportation Trails, Inc. (“TART Trails, Inc.”) pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Patrick Avendt, Buyer, Solicitation Manager avendtp@michigan.gov Telephone: (517) 284-5922
Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a contractor to perform the trail grooming. The term of this contract is three years, with two – one (1) year options.
Bidders:
The RFP was posted on SIGMA VSS on September 26, 2018, RFP #180000003530 with bids being due on Wednesday, October 10, 2018 at 3:00 p.m.
Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Award recommendation is made to the responsive and responsible Bidder who offers the lowest price to the State of Michigan. Low price is determined by the Bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.
Bid Results:
TART Trails, Inc.’s Price Proposal, sole bidder:
| Description |
| Unit Price |
Pre-season grooming (i.e. packing after first appreciable snowfall of the season) and or light touch up grooming using a snowmobile with pull-behind implement(s)
$ 125.00 Per Groom
Complete groom service using Snow Cat Groomer or equal machine.
$ 375.50
Complete groom service using snowmobile and pull-behind grooming.
$ 190.00
| Pricing per Loop for Partial Grooms |
| Pre-Season Grooming or Light Touch-up |
| Using Snow Cat Groomer or Equal |
| Using Snowmobile and Pull-Behind Implement |
| Headwaters Loop | ||
| $ | 20.00 | |
| $ | 50.00 | |
| $ | 25.00 |
| 10km Loop | ||
| $ | 45.00 | |
| $ | 100.00 | |
| $ | 50.00 |
| 25 km Loop | ||
| $ | 100.00 | |
| $ | 225.00 | |
| $ | 112.50 |
II. Evaluation Method Responses to this solicitation were reviewed by the Buyer and Project Managers. Bid submittals were compared against published specifications. Evaluation Committee consisted of the following individuals:
| Voting |
| Advisory |
Stephanie Rosinski Project Manager N/A
III. Evaluation Results Bid Synopsis: Recommendation for award is being made to the lowest qualified, responsive bidder for this solicitation: TART Trails, Inc., PO Box 252, Traverse City, MI 49685 for a three year period. Average annual expenditure is expected to be less than $12, 000.00.
Version 1 Revised: 07-28-2017 image1.jpeg
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