Award letter and synopsis.docx
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- Solicitation number
- NIA1 751 220000000471 1
- Issued by
- Michigan
About this file
This is a Notice of Intent to Award from the Michigan Department of Natural Resources for Request for Proposal #220000001408 to provide full-service operations and maintenance of the Wastewater Treatment System and Water Supply Treatment System at Interlochen State Park. The RFP was posted on February 24, 2022, with proposals due on March 28, 2022, following a mandatory pre-proposal meeting held on March 9, 2022, at Interlochen State Park Headquarters. Two bidders submitted proposals: Operations Services and IAI Holdings, Inc. The contract term is three years with up to five one-year renewal options. The evaluation team, consisting of DNR personnel and subject matter experts from Gosling Czubak Engineering Sciences, Inc., assessed proposals based on seven technical evaluation criteria totaling 100 points, with a minimum threshold of 80 points required for pricing consideration.
The DNR recommends awarding the contract to Operations Services in the amount of $118,230.00 for the three-year contract term, pending State Administrative Board approval. Operations Services submitted a total one-year service fee of $39,410.00 ($11,823.00 for water system operations and $27,587.00 for wastewater system operations), while IAI Holdings, Inc., the higher-scoring bidder at 99 points compared to Operations Services' 90 points, submitted a higher price of $64,731.20 annually ($194,193.60 for three years). The award was made to the lowest-priced responsive and responsible bidder meeting all requirements, despite Operations Services receiving lower technical scores in several categories, including prior experience and vendor questions sections. Unsuccessful bidders may request a debriefing session from the Solicitation Manager, Brooke Jones.
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Michigan.gov/MiProcurement
Michigan.gov/MiProcurement
AWARD RECOMMENDATION
Notice of Intent to Award Number: 220000000471 The Department of Natural Resources office has completed the evaluation of RFP # 220000001408 for full-service operations and maintenance of the Wastewater Treatment System and Water Supply Treatment System located at the Interlochen State Park. The DNR has recommended an award to Operations Services in the amount of $118,230.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Brooke Jones, Solicitation Manager Jonesb30@michigan.gov
(517) 388-6833
Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide full-service operations and maintenance of the Wastewater Treatment System and Water Supply Treatment System located at the Interlochen State Park. The term of this contract is 3 years, with up to 5 1-year renewal options.
Bidders:
The RFP was posted on SIGMA VSS on 02/24/2022 for 32 days. The following bidders submitted proposals by the published due date of 03/28/2022.
| Bidder |
| Address, City, State, Zip Code |
| SDVOB* |
| Operations Services |
| 10281 Old 27 S Gaylord, MI 49735 |
| No |
| IAI Holdings, Inc. |
| 7888 Childsdale Ave NE Rockford, MI 49341 |
| No |
*SDVOB: Service-Disabled Veteran Owned Business
EVALUATION SYNOPSIS
I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Proposal Instructions: Mandatory Minimum Requirements Mandatory Pre-Proposal Meeting held:
When: March 9th, 2022 1:00 p.m. EST Where: Interlochen State Park Headquarters 4167 J. Maddy Parkway Interlochen MI, 49643
Proposal Instructions: Evaluation Process The State will evaluate each proposal based on the following factors:
| Technical Evaluation Criteria |
| Weight |
| 1. |
| Schedule A – Section 1 |
| 25 |
| 2. |
| Schedule A – Section 2 and 3 |
| 10 |
| 3. |
| Schedule A – Section 4, 5, 6, 7 |
| 10 |
| 4. |
| Schedule A – Section 8 |
| 25 |
| 5. |
| Schedule A – Section 9, 10, 11 |
| 5 |
| 6. |
| Vendor Questions Worksheet |
| 10 |
| 7. |
| Vendor Questions Worksheet, prior experience |
| 15 |
| Total |
| 100 |
Proposals receiving a total of 80 or more technical evaluation points will have pricing evaluated and considered for award.
The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method Responses to this solicitation were reviewed by the Solicitation Manager in collaboration with Subject Matter Experts, which consisted of the following individuals:
Brooke Jones – Solicitation Manager DNR – Finance and Operations Kip Conley – Subject Matter Expert DNR – Finance and Operations
Kasey Mahony – Subject Matter Expert DNR – Parks and Recreation Glenna Wood – Subject Matter Expert Gosling Czubak Engineering Sciences, Inc.
Doug Coates – Subject Matter Expert Gosling Czubak Engineering Sciences, Inc.
III. Evaluation Results A. Operations Services The Evaluation Team determined that Operations Services based on a score of 90, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.
1. Schedule A – Section 1 (24/25) The Evaluation Team determined that overall, the responses were satisfactory.
2. Schedule A – Section 2 and 3 (10/10) The Evaluation Team determined that overall, the responses were satisfactory.
3. Schedule A – Section 4, 5, 6, 7 (10/10) The Evaluation Team determined that overall, the responses were satisfactory.
4. Schedule A – Section 8 (22/25) The Evaluation Team determined that overall, the responses were satisfactory.
a. Deficiencies noted include seasonal start up and challenges could have been talked about more, a loss of key personnel could be critical to operations, and there was not a formal wastewater treatment plan.
5. Schedule A – Section 9, 10, 11 (5/5) The Evaluation Team determined that overall, the responses were satisfactory.
6. Vendor Questions Worksheet (8/10) The Evaluation Team determined that overall, the responses were satisfactory.
a. Deficiencies noted include a decrease in revenue over the last 3 years and having only been their own business for 3 years.
7. Vendor Questions Worksheet, prior experience (11/15) The Evaluation Team determined that overall, the responses were satisfactory.
a. Deficiencies noted include not having Sequential Batch Reactor (SBR) experience listed, the experience listed is rather new and only a few years old, and experiences listed were not very relevant or specific.
Total Score: 90/100 B. IAI Holdings, Inc.
The Evaluation Team determined that IAI Holdings, Inc. based on a score of 99, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.
1. Schedule A – Section 1 (25/25) The Evaluation Team determined that overall, the responses were satisfactory.
2. Schedule A – Section 2 and 3 (10/10) The Evaluation Team determined that overall, the responses were satisfactory.
3. Schedule A – Section 4, 5, 6, 7 (10/10) The Evaluation Team determined that overall, the responses were satisfactory.
4. Schedule A – Section 8 (24/25) The Evaluation Team determined that overall, the responses were satisfactory.
a. Deficiencies noted include seasonal start up and challenges could have been talked about more.
5. Schedule A – Section 9, 10, 11 (5/5) The Evaluation Team determined that overall, the responses were satisfactory.
6. Vendor Questions Worksheet (10/10) The Evaluation Team determined that overall, the responses were satisfactory.
7. Vendor Questions Worksheet, prior experience (15/15) The Evaluation Team determined that overall, the responses were satisfactory.
Total Score: 99/100
IV. Technical Evaluation Summary
| Selection Criteria |
| Operations Services |
| IAI Holdings, Inc. |
| 1 |
| Schedule A – Section 1 |
| 24 |
| 25 |
| 2 |
| Schedule A – Section 2 and 3 |
| 10 |
| 10 |
| 3 |
| Schedule A – Section 4, 5, 6, 7 |
| 10 |
| 10 |
| 4 |
| Schedule A – Section 8 |
| 22 |
| 24 |
| 5 |
| Schedule A – Section 9, 10, 11 |
| 5 |
| 5 |
| 6 |
| Vendor Questions Worksheet |
| 8 |
| 10 |
| 7 |
| Vendor Questions Worksheet, Prior Experience |
| 11 |
| 15 |
| Total |
| 90 |
| 99 |
V. Pricing Summary Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:
| Deliverable |
| Operations Services |
| IAI Holdings, Inc. |
| 1 |
| Water System Ongoing Operations and Support |
| $11,823.00 |
| $11,204.75 |
| 2 |
| Wastewater System Seasonal Operations and Support |
| $27,587.00 |
| $53,526.45 |
| Total One Year Service Fee (Water System + Wastewater System) |
| $39,410.00 |
| $64,731.20 |
| Years in Contract Term |
| 3 Years |
| 3 Years |
| Total Contract Term Service Fee |
| $118,230.00 |
| $194,193.60 |
VI. Award Recommendation Award recommendation is made to the responsive and responsible Bidder who offers the lowest price to the State of Michigan. Low price is determined by the Bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.
Award Recommendation is made to Operations Services in the amount of $118,230.00.
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