award-letter-and-synopsis.docx
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- Attached to
- DNR LED POLARIS ORV's - BRAND SPECIFIC
- Solicitation number
- NIA1 751 200000000267 1
- Issued by
- Michigan
About this file
This is an Award Recommendation Notice issued by the State of Michigan Department of Natural Resources procurement office for RFP 20-875 requesting Polaris off-road vehicles (ORVs) for the DNR Law Enforcement Division. The solicitation sought up to 37 total ORVs consisting of two vehicle types: 8 Polaris General 1000 Premium units and 29 Polaris Sportsmen 570 Utility units, each with specified configurations and equipment. The RFP was posted on SIGMA VSS on January 27, 2020, with proposals due on February 17, 2020. Two bidders submitted proposals by the deadline: Leaders, Inc. of Kalamazoo, Michigan, and Marquette Powersports, LLC of Negaunee, Michigan. This was a one-time purchase with award recommendation pending State Administrative Board approval.
Both bidders submitted responsive and responsible proposals that passed all mandatory requirements. The evaluation was conducted using a lowest-price methodology by Solicitation Manager Lisa Crozier-Green in collaboration with Subject Matter Expert Robert Olney. Leaders, Inc. was recommended for award at a total price of $393,010.70, consisting of $182,455.04 for the eight General 1000 Premium units and $210,555.66 for the twenty-nine Sportsmen 570 Utility units. Marquette Powersports submitted a higher proposal totaling $399,837.00. The pricing includes delivery F.O.B. destination to an LED emergency lighting installer in Troy, Michigan. Neither bidder was designated as a Service-Disabled Veteran Owned Business.
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Text version
STATE OF MICHIGAN PROCUREMENT
| Department of Natural Resources |
| 525 West Allegan, Constitution Hall, Third Floor |
| Lansing, MI 48933 |
Award Recommendation Notice of Intent to Award Number 200000000267
The Department of Natural Resources procurement office has completed the evaluation of RFP 20*875 for DNR / Law Enforcement Division Polaris ORV’s and has recommended an award to Leaders, Inc. in the amount of $393,010.70, pending State Administrative Board approval. More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who submitted a proposal but were not recommended for award may schedule a debrief session with the Solicitation Manager. The debrief session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Lisa Crozier-Green, Solicitation Manager CrozierGreenL@michigan.gov 517-284-5938
Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide up to 37 Polaris ORV’s for DNR Law Enforcement Division. This is a one-time buy.
Bidders:
The RFP was posted on SIGMA VSS on January 27, 2020 for a period of twenty-one calendar days. The following bidders submitted proposals by the published due date of February 17, 2020.
| Bidder |
| Address |
City, State Zip
SDVOB*
Leaders, Inc.
8500 West Main Kalamazoo, MI 49009
NO
Marquette Powersports 241 US 41 East Negaunee, MI 49866
NO
*SDVOB: Service-Disabled Veteran Owned Business
Evaluation Synopsis
I. Evaluation Process A Responsible Bidder is a bidder that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Proposal Instructions, Evaluation Process PASS/FAIL – contract award to lowest price PASS bidder The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method Responses to this solicitation were reviewed by the Solicitation Manager in collaboration with Subject Matter Expert which consisted of the following individuals:
Lisa Crozier-Green, Solicitation Manager Robert Olney, Subject Matter Expert
III. Evaluation Results
| Specification |
| Leaders, Inc. |
| Marquette Powersports, LLC |
| Vendor Questions Worksheet |
| PASS |
| PASS |
| Schedule A – Statement of Work |
| PASS |
| PASS |
| PROPOSAL DETERMINATION |
| PASS |
| PASS |
IV. Pricing Summary Pricing was evaluated for the proposals receiving a PASS rating and is summarized below:
| Deliverable |
| Quantity |
| Leaders, Inc. |
| Marquette Powersports, LLC |
| Price Each |
| Total |
| Price Each |
| Total |
| Polaris General 1000 Premium, Matte Titanium Metallic with premium poly roof, full door with hinged window, glass full windshield, clear, windshield wiper kit, lock and ride rear panel glass, weatherproof convex rearview mirror black, front sport bumper, rear sport bumper, low profile steel rock sliders, rear cargo box black, 4500 lb. winch with rapid rope. Price includes delivery F.O.B. Destination to LED emergency lighting installer in Troy, MI 48083. |
| 8 |
| $22,806.88 |
| $182,455.04 |
| $23,397.50 |
| $187,180.00 |
| Polaris Sportsmen 570 Utility, sage green with steel rear brush-guard black, Polaris HD 3,500 lb. winch, 1.25” trailer ball with 2” threaded post, handlebar-mounted adjustable mirrors black, ATV handguards black. Price includes delivery F.O.B. Destination to LED emergency lighting installer in Troy, MI 48083. |
| 29 |
| $ 7,260.54 |
| $210,555.66 |
| $ 7,333.00 |
| $212,657.00 |
Total Price
| $393,010.70 |
| $399,837.00 |
VI. Award Recommendation:
Award Recommendation is made to the responsive and responsible bidder who receives a PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal. Award Recommendation is made to Leaders, Inc. in the amount of $393,010.70.
Version 1 Revised: 8/2019
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