Award Letter and Synopsis.docx

STATE OF MICHIGAN PROCUREMENT

Award Recommendation Notice of Intent to Award Number 200000000259

The Department of Environment, Great Lakes, and Energy’s Procurement office has completed the evaluation of RFP# 200000000753 for Statewide Public Advisory Council and Federal-State Areas of Concern Coordinating Committee Support and has recommended an award to the Great Lakes Commission in the amount of $95,673, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Lisa VanOstran, Solicitation Manager vanostranl@michigan.gov

(517) 599-7680

Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide support for the Statewide Public Advisory Council and Federal-State Areas of Concern. The term of this contract is three years, with up to two one-year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on January 15, 2020 for 29 days. The following bidders submitted proposals by the published due date of February 6, 2020.

City, State Zip

SDVOB*

Great Lakes Commission

1300 Victors Way, Suite 1350 Ann Arbor, MI 48108-5203 No

*SDVOB: Service-Disabled Veteran Owned Business

Version 4 Revised: 8/2019

Version 4 Revised: 8/2019 Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions, Evaluation Process

Proposals receiving 80 or more technical evaluation points will have pricing evaluated and considered for award. The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by the Solicitation Manager in collaboration with Subject Matter Expert which consisted of the following individuals:

Lisa VanOstran, Procurement Manager EGLE/Finance Division

Richard Hobrla, Supervisor EGLE/Water Resources Division

III. Evaluation Results A. Bidder # 1 – Great Lakes Commission

The Evaluation Team determined that Great Lakes Commission based on a score of 100, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Schedule A Statement of Work, Requirements The Evaluation Team determined that overall the responses were satisfactory.

2. Schedule A Statement of Work, Section 2.2 Key Personnel, Education and Experience The Evaluation Team determined that overall the responses were satisfactory.

3. Vendor Questions Worksheet The Evaluation Team determined that overall the responses were satisfactory.

Total Score: 100/100

IV. Technical Evaluation Summary

V. Pricing Summary Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:

VI. Award Recommendation:

Award recommendation is made to the responsive and responsible Bidder who offers the lowest price to the State of Michigan. Low price is determined by the Bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal. Award Recommendation is made to the Great Lakes Commission in the amount of $95,673.

image1.jpeg