award_letter_and_synopsis.docx

STATE OF MICHIGAN PROCUREMENT

Department of Corrections 206 E. Michigan Ave. Lansing, Michigan 48933

PO Box 30003 Lansing, Michigan 48909

Award Recommendation

The Department of Corrections Procurement office has completed the evaluation of RFP 190000001842, for polyester mesh fabric and has recommended an award to Grand Strategy LLC in the amount of $450,900.00, pending State Administrative Board approval. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Cathy Carr, Solicitation Manager CarrC@michigan.gov 517-241-2162 Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide polyester mesh fabric. The term of this contract is three years with up to two one year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on April 12, 2019. The following bidders submitted proposals by the published due date of May 1, 2919.

City, State Zip

SDVOB*

Wyckoff, NJ 07481 No

Grand Strategy LLC

15038 73rd Street South Haven, MI 49090 Yes

Tabb Textiles Co., Inc.

511 Pleasant Dr.

Opelika, AL 36801 No

*SDVOB: Service-Disabled Veteran Owned Business

Version 3 Revised: 5/2019

Version 3 Revised: 5/2019 Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Solicitation Instructions, Section 8, Evaluation Process.

Step 1 – Technical Evaluation Technical evaluation of written bid proposal will be scored on the following criteria

Proposals receiving 80 or more technical evaluation points will proceed to Step 2.

Step 2 – Sample Evaluation Evaluation of samples will be pass/fail. MDOC and MSI staff will conduct the evaluation. The sample evaluation form is included as Attachment A, Product Sample Evaluation Form.

Proposals with samples that pass testing will proceed to Step 3. Failure of the sample to pass testing will result in the bid being disqualified from further evaluation.

Step 3 – Price Evaluation Proposals passing steps 1 and 2 will have their price evaluated. The State reserves the right to perform price negotiations as part of Step 3.

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by Joint Evaluation Committee which consisted of the following individuals.

Cathy Carr, Solicitation Manager Michigan Department of Corrections Greg Dancer, Subject Matter Expert Michigan Department of Corrections

Andrew Fotenakes, Contract Manager Michigan Department of Corrections Brandon Colby – Subject Matter Expert Michigan Department of Corrections

Deann Gallagher, Subject Matter Expert Michigan Department of Corrections

III. Evaluation Results A. DAF Products

The Evaluation Team determined that DAF Products based on a score of 99 meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Vendor Question Worksheet.

The Evaluation Team determined that overall the responses were satisfactory.

2. Schedule A Statement of Work The Evaluation Team determined that overall the responses were mostly satisfactory, but the following deficiencies were noted:

a. 2.1 Time Frame. The Bidder’s proposal did not agree to accept the credit for late shipment of 1%.

Total Score: 99/100 B. Grand Strategy LLC

The Evaluation Team determined that Grand Strategy LLC based on a score of 100 meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Vendor Question Worksheet.

The Evaluation Team determined that overall the responses were satisfactory.

2. Schedule A Statement of Work The Evaluation Team determined that overall the responses were mostly satisfactory.

Total Score: 100/100

C. Tabb Textiles Co., Inc.

The Evaluation Team determined that Tabb Textiles Co. based on a score of 99 meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Vendor Question Worksheet.

The Evaluation Team determined that overall the responses were satisfactory.

2. Schedule A Statement of Work

4.1 Price Term. Bidder’s proposal did not provide the details or length of the pricing agreements.

Total Score: 99/100

V. Pricing Summary Pricing was evaluated for the bidders who passed the technical evaluation. The following is a summary of their price proposals:

The price proposal evaluation includes consideration of a qualified service-disabled veteran preference.

Information related to qualified service-disabled veteran preference is located at http://michigan.gov/micontractconnect/0,4541,7-225-48677-123519--,00.html.

VII. Negotiations:

Second round pricing was provided by all three bidders.

VIII. Award Recommendation:

Award recommendation is made to the responsive and responsible Bidder who offers the lowest price to the State of Michigan. Low price is determined by the Bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal. Award Recommendation is made to Grand Strategy LLC in the amount of $450,900.00.

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