Award Letter and Synopsis.docx
DOCX document 86 KB Posted
- Solicitation number
- NIA1 751 190000000899 1
- Issued by
- Michigan
About this file
This Award Letter and Synopsis document from the State of Michigan Department of Natural Resources Procurement Services Office recommends award of a contract to plant 77.4 acres of fall rye across Gladwin and Clare Counties, Michigan. The Request for Proposal (RFP #190000002968) was posted on the SIGMA VSS platform on Thursday, August 8, 2019, with bids due on Thursday, August 15, 2019, at 3:00 p.m. This is a one-time purchase procurement with no renewal options identified. The evaluation process assessed bidders for both responsiveness to solicitation requirements and responsibility in performing the contracted duties, with award recommendation made to the lowest-priced responsive and responsible bidder.
Groves Lawncare & Tree Service of Beaverton, Michigan, located at 5320 Flock Road, was recommended for award as the lowest responsive bidder at $16,900.29 for the 77.4-acre project. The competing bidder, Kill Zone Food Plots, submitted a proposal of $23,220.00 for the same scope. The evaluation committee consisted of Project Manager Bruce Barlow and Patrick Avendt, DNR Buyer, with both serving in voting advisory capacities. The recommendation is pending State Administrative Board approval if applicable. Bidders not recommended for award are encouraged to request debriefing sessions with Solicitation Manager Patrick Avendt to understand the State's rationale for the award decision.
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Text version
STATE OF MICHIGAN
ENTERPRISE PROCUREMENT
| Department of Natural Resources |
| 525 West Allegan St., PO Box 30028 |
| Lansing, Michigan 48909 |
Recommendation of Award
The Department of Natural Resources Procurement Services Office has completed the evaluation of the solicitation responses to procure a contractor for planting of 77.4 acres of fall rye in Gladwin and Clare Counties, MI. The DNR has recommended an award to the lowest responsive bidder, Grove’s Lawn Care & Tree Service of Beaverton, MI pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Patrick Avendt, Buyer, Solicitation Manager avendtp@michigan.gov Telephone: (517) 284-5922
Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a contractor to plant 77.4 acres of fall rye in Gladwin and Clare Counties, MI. This is a one-time purchase only.
Bidders:
The RFP was posted on SIGMA VSS on Thursday, August 8, 2019, RFP #190000002968 with bids being due on Thursday, August 15, 2019 at 3:00 p.m.
Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Award recommendation is made to the responsive and responsible Bidder who offers the lowest price to the State of Michigan. Low price is determined by the Bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.
Bid Results:
| Groves Lawncare & Tree Service | $16,900.29 for 77.4 Acres | |
| Kill Zone Food Plots | $23,220.00 for 77.4 Acres |
II. Evaluation Method Responses to this solicitation were reviewed by the Buyer and Project Manager(s). Bid submittal was compared against published specifications. Evaluation Committee consisted of the following individuals:
| Voting |
| Advisory |
Bruce Barlow Project Manager N/A
Patrick Avendt, DNR Buyer N/A
III. Evaluation Results Bid Synopsis: Recommendation for award is being made to the lowest responsive bidder: Groves Lawncare & Tree Service, 5320 Flock Rd., Beaverton, MI 48612 in the amount of $16,900.29.
Version 1 Revised: 07-28-2017 image1.jpeg
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