Award Letter and Synopsis.docx

STATE OF MICHIGAN

ENTERPRISE PROCUREMENT

Recommendation of Award

The Department of Natural Resources Procurement Services Office has completed the evaluation of the solicitation responses to provide dust control on ORV trails in the Western Upper Peninsula of Michigan. The DNR has recommended an award to the lowest responsive bidder, C & S Carriers, Inc. of Alpena, Michigan, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Patrick Avendt, Buyer, Solicitation Manager avendtp@michigan.gov Telephone: (517) 284-5922

Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a vendor to provide dust control services on ORV trails in the Western Upper Peninsula for a period of three years.

Bidders:

The RFP was posted on SIGMA VSS on Tuesday, April 23, 2019, RFP #190000001931 with bids being due on Wednesday, May 8, 2019 at 3:00 p.m.

Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Award recommendation is made to the responsive and responsible Bidder who offers the lowest price to the State of Michigan. Low price is determined by the Bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.

Bid Results:

C & S Carriers, Inc. $67,328.55

II. Evaluation Method Responses to this solicitation were reviewed by the Buyer and Project Manager(s). Bid submittals were compared against published specifications. Evaluation Committee consisted of the following individuals:]

Mr. Rob Katona Project Manager N/A

Patrick Avendt, DNR Buyer N/A

III. Evaluation Results Bid Synopsis: Recommendation for award is being made to the sole responsive bidder, C & S Carriers, Inc. 3224 US-23 South, Alpena, MI 49707 for a three-year contract in the amount of $67,328.55.

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