Award Letter and Synopsis.docx

STATE OF MICHIGAN

ENTERPRISE PROCUREMENT

Recommendation of Award

The Department of Natural Resources Procurement Services Office has completed the evaluation of the solicitation for the furnishing and delivery of the Polaris Brutus and rotary broom at Warren Dunes State Park, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Patrick Avendt, Buyer, Solicitation Manager avendtp@michigan.gov Telephone: (517) 284-5922

Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a vendor to furnish and delivery a Polaris Brutus UTV and rotary broom for Warren Dunes State Park. The base term of this contract is a one-time only purchase.

Bidders:

The RFP was posted on SIGMA VSS on Tuesday, March 26, 2019, RFP #190000001565 with bids being due on Friday, April 5, 2019 at 3:00 p.m.

Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Award recommendation is made to the responsive and responsible Bidder who offers the lowest price to the State of Michigan. Low price is determined by the Bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.

Bid Result Totals, showing multi-unit discounts for awarding both Regions A and B:

Snow’s Polaris, Chicora , PA: $29,707.50

II. Evaluation Method Responses to this solicitation were reviewed by the Buyer and Project Manager(s). Bid submittals were compared against published specifications. Evaluation Committee consisted of the following individuals:]

Mr. Andrew Montgomery Project Manager N/A

III. Evaluation Results Bid Synopsis: Recommendation for award is being made to the lowest sole bidder, Snow’s Polaris, 131A Main St., Chicora, PA 16025 in the amount of $29,707.50.

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