Award Letter and Synopsis.docx

STATE OF MICHIGAN

ENTERPRISE PROCUREMENT

Recommendation of Award

The Department of Natural Resources Procurement Services Office has completed the evaluation of the solicitation for the furnishing and delivery of cedar sign posts. The DNR has recommended an award to the lowest responsive bidder, Norman L. Kowalski Forest Products of Rogers City, Michigan, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Patrick Avendt, Buyer, Solicitation Manager avendtp@michigan.gov Telephone: (517) 284-5922

Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a vendor to furnish and deliver cedar sign posts for the DNR ORV trail system. The base term of this contract is for three years.

Bidders:

The RFP was posted on SIGMA VSS on Wednesday, January 16, 2019, RFP #190000000697 with bids being due on Wednesday, January 30, 2019 at 3:00 p.m. The bid due date was extended to Wednesday, February 27, at 3:00 p.m. due to the lack of bidders. Two bids were received within this extended bid time frame.

Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Award recommendation is made to the responsive and responsible Bidder who offers the lowest price to the State of Michigan. Low price is determined by the Bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.

Bid Results:

Norman L. Kowalski, Rogers City, MI: $3.60 per post, No discount KJP Sales, Inc., Midland, MI: $4.50 per post, Discount 3% if paid within 10 Days

II. Evaluation Method Responses to this solicitation were reviewed by the Buyer and Project Manager(s). Bid submittals were compared against published specifications. Evaluation Committee consisted of the following individuals:]

Mr. Richard Kennedy Project Manager N/A

III. Evaluation Results Bid Synopsis: Recommendation for award is being made to the lowest responsive bidder, Norman L. Kowalski Forest Products, 171 S. First St., Rogers City, MI 49779 in the amount of $3.60 per cedar post, for a three-year contract with an anticipated value of $108,000.00.

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