Award Letter and Synopsis.docx
DOCX document 93 KB Posted
- Attached to
- DNR Notice of Intent to Award Two Grain Drills
- Solicitation number
- NIA1 751 180000000325 1
- Issued by
- Michigan
About this file
This is an Award Letter and Synopsis issued by the State of Michigan Department of Natural Resources documenting the completion of a Request for Proposal for the DNR Bay City Field Office Boom Mower. The solicitation sought a vendor to furnish and deliver two grain drills to the Department of Natural Resources game areas. The RFP was posted on SIGMA VSS on April 20, 2018, under RFP #180000002258, with bids due on Friday, May 4, 2018 at 3:00 p.m. The contract is for a one-time purchase only with no renewal options.
Tilmann Hardware of Mt. Pleasant, Michigan was recommended for award as the lowest responsive and responsible bidder at $26,825.00 per grain drill, totaling $53,650.00 for both units. Two competing bids were received: Weiss Farm Equipment of Frankenmuth, Michigan bid $27,400.00 each, and Burnips Equipment Co. of Dorr, Michigan bid $28,497.00 each. The evaluation was conducted by the Buyer and Project Managers (Donna Jones and Hunter Pulling) who compared all bid submittals against published specifications. The award is pending State Administrative Board approval, if applicable. Bidders not recommended for award may schedule debriefing sessions with the Solicitation Manager, Patrick Avendt, at avendtp@michigan.gov or (517) 284-5922.
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Text version
STATE OF MICHIGAN
ENTERPRISE PROCUREMENT
| Department of Natural Resources |
| 525 West Allegan St., PO Box 30028 |
| Lansing, Michigan 48909 |
Recommendation of Award
The Department of Natural Resources office has completed the evaluation of the solicitation for the DNR Bay City Field Office Boom Mower and has recommended an award to the lowest bidder, Tilmann Hardware, Mt. Pleasant, Michigan, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Patrick Avendt, Buyer, Solicitation Manager avendtp@michigan.gov Telephone: (517) 284-5922
Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a vendor to furnish and deliver two grain drills, to the Dept. of Natural Resources game areas. The term of this contract is a one-time purchase only.
Bidders:
The RFP was posted on SIGMA VSS on April 20, 2018, RFP #180000002258 with bids being due on Friday, May 4, 2018 at 3:00 p.m.
Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Award recommendation is made to the responsive and responsible Bidder who offers the lowest price to the State of Michigan. Low price is determined by the Bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.
Bid Results, per each grain drill, two requested:
| Tilmann Hardware, Mt. Pleasant, MI: | $26,825.00 each | |
| Weiss Farm Equipment, Frankenmuth, MI: | $27,400.00 each | |
| Burnips Equipment Co., Dorr, MI: | $28,497.00 each |
II. Evaluation Method Responses to this solicitation were reviewed by the Buyer and Project Managers. Bid submittals were compared against published specifications. Evaluation Committee consisted of the following individuals:]
| Voting |
| Advisory |
Donna Jones Hunter Pulling, Project Managers N/A
III. Evaluation Results Bid Synopsis: Recommendation for award is being made to the lowest responsive bidder for this solicitation: Tilmann Hardware, Inc., 1963 N. Winn Rd., Mt. Pleasant, MI 48858 in the amount of $53,650.00.
Version 1 Revised: 07-28-2017 image1.jpeg
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