award_letter_and_synopsis.bridges.docx

Michigan.gov/MiProcurement

Michigan.gov/MiProcurement

AWARD RECOMMENDATION

Notice of Intent to Award Number: 26000000624 Notice of Intent to Award Date: 7/9/2026 The Department of Transportation’s purchasing office has completed the evaluation of RFP 260000002219 for Movable Bridges Operational and Custodial Services located in Southwest and Metro Region and has recommended an award to Dependable Tree and Maintenance Service, LLC in the amount of $3,766,200.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Terry Harris, Solicitation Manager

HarrisT@michigan.gov 517-249-0870

Background Information:

This Request for Proposal (RFP) is for movable bridges operational and custodial services for Bicentennial and Blossomland Bascule Bridges (Southwest Region); Fort Street, Jefferson Avenue, Dix Avenue Bascule Bridges and Grosse Ile Swing Bridge (Metro Region). The drawbridge operations must comply with the United States Coast Guard Code of Federal Regulations, Title 33 Navigation and Navigable Waters, Part 117 Drawbridge Operation Regulations (33CFR117).

The term of the contract is for three years with two, one-year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on June 16, 2026, for seventeen (17) days. The following bidders submitted proposals by the published due date of July 2, 2026.

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise

EVALUATION SYNOPSIS

I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions: Evaluation Process: The State will evaluate each proposal on a PASS/FAIL based on the following factors:

1. Confidential Treatment Form is completed and signed

2. Vendor Questionnaire is completed

3. Schedule A is completed and questions answered

4. Agreement with Standard Contract Terms

The Contract will be awarded to the bidder who meets the specifications as determined by the State and offers the lowest price to the State. The full evaluation process is stated in the RFP Proposal Instructions. It was determined that all bidders passed the evaluation process.

II. Evaluation Method Responses to this solicitation were reviewed by Terry Harris, Solicitation Manager in collaboration with the following subject matter experts: Matt Moulton, Big Bridge Management and Scoping Engineer and Jeff Triezenberg, Unit Leader, Bridge Design.

III. Evaluation Results Three bidders provided the required documents for evaluation for Movable Bridges Operational and Custodial services.

A. Bidder # 1: Dependable Tree and Maintenance Service, LLC

The Evaluation Team determined Bidder #1, Dependable Tree and Maintenance Service, LLC has met the requirements of being responsive and responsible. Dependable Tree and Maintenance Service, LLC did provide the required documentation per the Proposal Instructions.

B. Bidder #2: Miller’s Bridge Operations, LLC The Evaluation Team determined Bidder #2, Miller’s Bridge Operations LLC has met the requirements of being responsive and responsible. Miller’s Bridge Operations LLC did provide the required documentation per the Proposal Instructions.

C. Bidder #3: JanCo FS3 LLC dba Velociti Services The Evaluation Team determined Bidder #3, JanCo FS3 LLC has met the requirements of being responsive and responsible. JanCo FS3 LLC did provide the required documentation per the Proposal Instructions.

IV. Pricing Summary

Contract Value

V. Award Recommendation:

Award recommendation is made to the responsive and responsible Bidder who receives a pass rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder meeting the RFP requirements and offers the lowest overall price as demonstrated by its proposal. Award Recommendation is made to Dependable Tree and Maintenance Service, LLC in the amount of $3,766,200.00.

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