Award Letter and Synopsis BTIC Clearing.docx
DOCX document 85 KB Posted
- Attached to
- Notice of Intent to Award 18*2476
- Solicitation number
- NIA1 751 180000000388 1
- Issued by
- Michigan
About this file
This is an Award Letter and Synopsis document from the State of Michigan Department of Natural Resources for RFP 180000002476 concerning Timber Clean Up services. The solicitation was posted on SIGMA VSS on May 7, 2018, for an 11-day period with proposals due on May 18, 2018. The project encompasses approximately 18 acres of timber cleanup work involving felled trees and standing brush removal without timber removal. Two bidders submitted responsive proposals by the published deadline: Arbor Master Tree Service and Vetcon. The Department of Natural Resources has completed its evaluation and recommended an award to Arbor Master Tree Service pending State Administrative Board approval if applicable. Bidders not recommended for award may request a debriefing session with the Solicitation Manager, Kip Conley, at Conleyk1@michigan.gov or 517-284-5973.
The award recommendation to Arbor Master Tree Service was based on lowest overall cost to the State of Michigan. Arbor Master Tree Service, located at 5295 Crestover, Pinckney, Michigan 48169 and not designated as a Service-Disabled Veteran Owned Business (SDVOB), submitted a proposal of $3,600.00 per acre for a total project cost of $64,800.00. The competing bidder, Vetcon, submitted a higher proposal of $6,237.23 per acre totaling $112,270.14. The evaluation process considered qualified service-disabled veteran preference in the price proposal evaluation, though this preference did not affect the final award recommendation based on lowest price criteria.
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STATE OF MICHIGAN
ENTERPRISE PROCUREMENT
| Department of Natural Resources |
| 525 West Allegan Street, Lansing, MI 48933 |
| PO Box 30028 |
Recommendation of Award
The Department of Natural Resources office has completed the evaluation of RFP 180000002476 Timber Clean Up and has recommended an award to Arbor Master Tree Service in the amount of $64,800.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Kip Conley, Solicitation Manager Conleyk1@michigan.gov 517-284-5973
Bidders:
The RFP was posted on SIGMA VSS on 5/07/18 for 11 days. The following bidders submitted proposals by the published due date of 5/18/18
| Bidder |
| Address |
City, State Zip
SDVOB*
Arbor Master Tree Service
| 5295 Crestover, Pinckney, MI 48169 |
| No |
Vetcon
| 412 S. Saginaw St, Suite 206, Flint, MI 48502 |
| Yes |
*SDVOB: Service-Disabled Veteran Owned Business
Version 1 Revised: 07-28-2017
Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
The award of a State contract will be made to the responsive and responsible bidder who offers the best value and lowest overall cost to the State of Michigan. The price proposal evaluation includes consideration of a qualified service-disabled veteran preference. Information related to qualified service-disabled veteran preference is located at http://michigan.gov/micontractconnect/0,4541,7-225-48677-123519--,00.html .
The State strongly encourages strict adherence to the Standard Contract Terms. The State reserves the right to deem a bid non-responsive for failure to honor the Standard Contract Terms. Nevertheless, the bidder may submit proposed changes (bidder must use track changes to identify specific proposed changes) to the Standard Contract Terms accompanied by a detailed explanation as to each change for State consideration; failure to do so will constitute the bidder’s acceptance of the Standard Contract Terms. General statements, such as that the bidder reserves the right to negotiate the terms and conditions, may also be considered non-responsive.
The State may, but is not required to, conduct an on-site visit to tour and inspect the bidder's facilities, require an oral presentation of the bidder's proposal, conduct interviews with bidders, or request additional price concessions at any point during the evaluation process.
The full evaluation process is stated in the RFP Proposal Instructions.
II. Pricing Summary The following is a summary of their price proposals:
| Company |
| Pricing - Category |
| Approximate Acres |
| Cost Per Acre* |
| Total Cost |
| Arbor Master Tree Service |
| Cost per acre for felled trees and standing brush without timber removed |
| 18 Acres |
| $3,600.00 |
| $64,800.00 |
| Vetcon |
| Cost per acre for felled trees and standing brush without timber removed |
| 18 Acres |
| $6,237.23 |
| $112,270.14 |
III. Award Recommendation:
Award recommendation is made to the responsive and responsible Bidder who offers the lowest price to the State of Michigan. Low price is determined by the Bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal. Award Recommendation is made to Arbor Master Tree Service in the amount of $64,800.00.
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