award_letter_and_synopsis 12 year under bridge inspection unit rebuild of MDOT truck 04-1707 aspen model A62 under bridge inspection unit.docx
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- Solicitation number
- NIA1 591 200000000553 1
- Issued by
- Michigan
About this file
This is an Award Recommendation Notice of Intent to Award issued by the State of Michigan Department of Transportation Purchasing office for RFP No. 200000002067. The solicitation sought a contractor to provide a 12-year inspection and rebuild of MDOT Truck 04-1707, a 2009 Aspen Aerial model A62 under bridge inspection unit. The RFP was posted on SIGMA VSS on July 8, 2020, with a proposal submission deadline of July 29, 2020. One bidder, Aspen Aerials, Inc., submitted a proposal by the due date. The contract term is 14 months, running from September 1, 2020, through December 31, 2021. The State's evaluation process included technical criteria weighted across five categories: Statement of Work/Contract Activities (15 points), Training requirements (25 points), General Experience with verifiable contacts (25 points), State Experience (5 points), and Specifications completion (30 points), totaling 100 points.
Aspen Aerials, Inc., located in Duluth, Minnesota, received a total technical score of 90 points and was recommended for award at $295,850.00, pending State Administrative Board approval. The pricing breakdown consists of $281,850.00 for inspection and rebuild services, $8,000.00 for training, and $6,000.00 for transport fees. As the sole responsive and responsible bidder meeting all specifications and evaluation criteria, Aspen Aerials, Inc., qualified for consideration under the State's lowest-price evaluation methodology. The bidder is not a Service-Disabled Veteran Owned Business. Bidders not recommended for award are eligible to schedule debriefing sessions with the Solicitation Manager, Mark Morrison, to understand the State's evaluation rationale.
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Text version
STATE OF MICHIGAN PROCUREMENT
| Department of Transportation |
| 425 W. Ottawa Lansing, MI 48933 |
Award Recommendation Notice of Intent to Award Number 200000000553 The Department of Transportation’s Purchasing office has completed the evaluation of RFP No. 200000002067 for a one-time contract for a 12-year Under Bridge Inspection Unit Inspection and Rebuild of MDOT Truck 04-1707, a 2009 Aspen Aerial model A62 under bridge inspection unit for MDOT and has recommended an award to Aspen Aerials, Inc. in the amount of $295,850.00 pending State Administrative Board approval, if applicable.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Mark Morrison, Solicitation Manager Morrisonm@michigan.gov
(517) 241-2343
Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide a contract for a 12-year Under Bridge Inspection Unit Inspection and Rebuild of MDOT Truck 04-1707, a 2009 Aspen Aerial model A62 under bridge inspection unit, for MDOT. This is a 14-month Agreement, to start September 1, 2020 to December 31, 2021.
Bidders:
The RFP was posted on SIGMA VSS on July 8, 2020. The following bidders submitted proposals by the published due date of July 29, 2020.
| Bidder |
| Address |
City, State Zip
SDVOB*
| Aspen Aerials, Inc. |
| 4303 West 1st Street Duluth, MN 55807 |
| No |
*SDVOB: Service-Disabled Veteran Owned Business
Version 4 Revised: 8/2019
Version 4 Revised: 8/2019 Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Proposal Instructions, Evaluation Process
| Technical Evaluation Criteria |
| Weight |
| 1. |
| Schedule A, - Statement of Work/Contract Activities |
| 15 |
| 2. |
| Schedule A, - Training, Section 2.4 |
| 25 |
| 3. |
| Vendor Questionnaire – General Experience- submit verifiable contacts supplying equipment and training |
| 25 |
| 4. |
| Vendor Questionnaire – State Experience |
| 5 |
| 5. |
| Attachment A – Specifications C10-0070.20UBR – bidder to complete and submit |
| 30 |
| Total |
| 100 |
If all bidder requirements are met, the Contract will be awarded to the bidder who meets the specifications as determined by the State and offers the lowest price to the State
The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method Responses to this solicitation were reviewed by Solicitation Manager which consisted of the following individuals:
MDOT Buyer, Mark Morrison, Contract Services Division, Purchasing Unit.
MDOT Fleet Specialist, Scott Poyer, OOAS Fleet Administration & Operations.
The following documents were evaluated by the Solicitation Manager and Fleet Specialist:
| Documents: |
| Weighted Points: |
| Score Received: |
| Schedule A – Statement of Work/Contract Activities |
| 15 |
| 15 |
| Schedule A – Training, Section 2.4 |
| 25 |
| 20 |
| Vendor Questionnaire – General Experience – Submit Verifiable contacts supplying equipment and training |
| 25 |
| 20 |
| Vendor Questionnaire – State Experience |
| 5 |
| 5 |
| Attachment A – Specifications C10-0070.20UBR – bidder to complete and submit |
| 30 |
| 30 |
| Total Points: 100 |
| Points received: 90 |
Proposals receiving 80 or more technical evaluation points will have pricing evaluated and considered for award.
III. Pricing Summary Aspen Aerials, Inc.
| Description |
| Quantity |
| Unit of Measure |
| Unit Cost |
| Inspection and Rebuild |
| 1 |
| EA |
| $281,850.00 |
| Training |
| 1 |
| EA |
| $8,000.00 |
| Transport Fees |
| 1 |
| EA |
| $6,000.00 |
Total Costs
$295,850.00
Aspen Aerials, Inc. TOTAL BID: $295,850.00
IV. Award Recommendation:
Award Recommendation is made to Aspen Aerials, Inc., the responsive and responsible Bidder who meets the specifications as determined by the State and offers the lowest price to the State. This award recommendation in the amount of $295,850.00.
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