Award Letter and Bid Synopsis.docx

Michigan.gov/MiProcurement

Michigan.gov/MiProcurement

AWARD RECOMMENDATION

The Department of Environment, Great Lakes, and Energy’s Procurement office has completed the evaluation of RFP# 240000002765 for the Delineation of Critical Dune Areas and has recommended an award to GEI Consultants of Michigan in the amount of $1,577,194.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Lisa VanOstran, Solicitation Manager.

vanostranl@michigan.gov 517-599-7680 Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Delineation of Critical Dune Areas. The term of this contract is one year, with up to two one-year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on August 1, 2024, for 21 days. The following bidders submitted proposals by the published due date of August 21, 2024.

Lansing MI 48933

Nunica MI 49448

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise

EVALUATION SYNOPSIS

I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions: Evaluation Process

Proposals receiving 80 or more technical evaluation points will have pricing evaluated and considered for award.

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by the Solicitation Manager and Subject Matter Experts, which consisted of the following individuals:

Zachary Chamberlin, Shorelands Specialist EGLE – Water Resources Division Amy Lounds, Field Operations Support Manager EGLE – Water Resources Division

Lisa VanOstran, Procurement Manager EGLE - Finance Division

III. Evaluation Results A. Bidder # 1 – GEI Consultants of Michigan The Evaluation Team determined that GEI Consultants of Michigan based on a score of 100, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Schedule A, Statement of Work, Section 1 Requirements The Evaluation Team determined that the responses were satisfactory.

2. Schedule A, Statement of Work, Section 3 Key Personnel The Evaluation Team determined that the responses were satisfactory.

3. Schedule A, Statement of Work, Section 4 Project Plan The Evaluation Team determined that the responses were satisfactory.

4. Vendor Questions Worksheet The Evaluation Team determined that the responses were satisfactory.

Total Score: 100/100

B. Bidder # 2 – Peterson and VandenBerg Environmental, LLC The Evaluation Team determined that Peterson and VandenBerg Environmental, LLC based on a score of 76, did not meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Schedule A, Statement of Work, Section 1 Requirements The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a. Bidder’s responses to the requirements lacks detail and does not adequately describe how the tasks will be accomplished.

2. Schedule A, Statement of Work, Section 3 Key Personnel The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

b. Bidder’s proposed key personnel does not indicate that an ecologist or botanist is included for site reviews.

3. Schedule A, Statement of Work, Section 4 Project Plan The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a. Bidder’s proposed Project Plan is a list of 11 activities that are not part of the scope of work for this RFP.

b. Bidder’s proposed Project Plan lacks detail and does not adequately describe how the tasks will be accomplished.

4. Vendor Questions Worksheet The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a. Bidder’s prior experience does not indicate that they have managed a contract similar in size and scope of the work described in the RFP.

Total Score: 76/100

IV. Technical Evaluation Summary

V. Pricing Summary Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:

VI. Award Recommendation Award recommendation is made to the responsive and responsible Bidder who offers the lowest price to the State of Michigan. Low price is determined by the Bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.

Award Recommendation is made to GEI Consultants of Michigan in the amount of $1,577,194.

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