Award Information
248 KB Posted
- Solicitation number
- BL058-21
- Issued by
- Gwinnett County, Georgia
About this file
This is a Bid Tabulation document for BL058-21, a scanning and indexing contract opportunity issued by the Gwinnett County Board of Commissioners Clerk of Court in Georgia. The project involves the provision of scanning and indexing of historical court documents on an annual contract basis. The scope of work encompasses five primary service categories: document pickup and return (2,032 boxes), document preparation and sequencing (2,731,200 images), document scanning in color for documents 11 x 14 inches or smaller (2,731,200 images), document indexing including case number, plaintiff name, and defendant name with required image/index format export (2,731,200 images), and quality assurance through image-to-paper verification (2,731,200 images). The contract includes four renewal options with vendors committing to price increases ranging from 0% to 4% annually, contingent on holding pricing firm during each renewal period.
Twelve vendors submitted bids for this contract, with pricing ranging from $149,416.72 to $794,178.21 for the initial term. Advanced Data Solutions, Inc. submitted the lowest bid at $189,818.40, while MEI Mail Services, Inc. was identified as the recommended vendor. The bid tabulation indicates that all responsive vendors committed to holding firm pricing for the initial contract period, with varying commitments for the four optional renewal years. Per Gwinnett County procurement requirements, formal bid submissions were required by 2:50 p.m. on the specified deadline date, and submissions from firms on the county's ineligible source list were ineligible for consideration. The contract structure allows for significant annual volume of document processing services with flexibility to extend through multiple one-year renewal options.
Text of this file
BID TABULATION Page 1 of 1
BL058-21
Provision of Scanning and Indexing Historical Court Documents on an Annual Contract Clerk of Court
Item # Description Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price
1 Document Pickup And Document Return (To Include Return Of Physical Documents And Scanned Image Return)
2,032 Per Box Included Included $5.00 $10,160.00 $15.00 $30,480.00 $7.62 $15,483.84 Included Included $10.00 $20,320.00 $10.00 $20,320.00
2 Document Preparation (Standard Preparation & Document Sequencing) 2,731,200 Per Image $0.01 $39,602.40 $0.02 $51,892.80 $0.05 $122,904.00 $0.08 $229,420.80 $0.06 $163,872.00 $0.06 $150,216.00 $0.10 $273,120.00
3 Document Scanning (Scanning Of 11 X 14 Or Smaller Documents In Color, Regardless Of Simplex Or Duplex)
2,731,200 Per Image $0.04 $109,248.00 $0.03 $79,204.80 $0.05 $133,828.80 $0.04 $106,516.80 $0.12 $327,744.00 $0.05 $122,904.00 $0.05 $136,560.00
4 Document Indexing (Indexing Of Case Number, Plaintiff Name, Defendant Name) To Include Export Of Images In Required Image/Index Format
2,731,200 Per Image $0.01 $27,312.00 $0.05 $133,828.80 $0.05 $122,904.00 $0.05 $122,904.00 $0.05 $136,560.00 $0.02 $40,968.00 $0.07 $182,089.10
5 Quality Assurance – Image To Paper Verification (See Section II, Article C, Number 3) 2,731,200 Per Image $0.01 $13,656.00 $0.04 $106,516.80 $0.03 $71,011.20 $0.04 $111,979.20 $0.06 $163,872.00 $0.03 $90,129.60 $0.07 $182,089.10
Item # Description Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price
1 Document Pickup And Document Return (To Include Return Of Physical Documents And Scanned Image Return)
2,032 Per Box $0.98 $2,000.20 $1.00 $2,032.00 $30.00 $60,960.00 $9.00 $18,288.00 Included Included $4.00 $8,128.00
2 Document Preparation (Standard Preparation & Document Sequencing) 2,731,200 Per Image $0.02 $62,762.98 $0.03 $80,570.40 $0.05 $122,904.00 $0.02 $54,624.00 Included Included $0.04 $109,248.00
3 Document Scanning (Scanning Of 11 X 14 Or Smaller Documents In Color, Regardless Of Simplex Or Duplex)
2,731,200 Per Image $0.01 $19,784.81 $0.01 $27,312.00 $0.06 $150,216.00 $0.05 $122,904.00 $0.06 $155,678.40 $0.04 $109,248.00
4 Document Indexing (Indexing Of Case Number, Plaintiff Name, Defendant Name) To Include Export Of Images In Required Image/Index Format
2,731,200 Per Image $0.02 $46,708.98 $0.03 $81,936.00 $0.06 $150,216.00 $0.03 $73,742.40 Included Included $0.03 $81,936.00
5 Quality Assurance – Image To Paper Verification (See Section II, Article C, Number 3) 2,731,200 Per Image $0.01 $18,159.75 $0.02 $54,624.00 Included Included $0.02 $54,624.00 Included Included $0.01 $27,312.00
Recommended Vendor:
MEI Mail Services, Inc.
Attn: Daniel Connor 13714 Gamma Road, Ste. 120 Farmers Branch, TX 75244 Phone: 214-212-2121 Email: daniel.connor@meimailservices.com
Lewis Info Tech, Inc.
(OC)
$794,178.21
Global Solutions Group, Inc.
(OS)
$481,128.00
Iron Mountain Information Management Services, Inc.
(OS)
$586,304.64
Kofile Technologies, Inc.
(OS)
$792,048.00
Advanced Data Solutions, Inc.
(OS)
$189,818.40
American Document Securities, Inc.
(OC)
$381,603.20
Konica Minolta Business Solutions USA, Inc.
(OS)
$424,537.60 3% increase 3% increase 3% increase 3% increase
Approx. Qty.
Total:
2% increase
Yes 2% increase
Yes
Yes Yes
3% increase 3% increase Yes2% increase Yes
Yes
Yes
MEI Mail Services, Inc.
(OS)
Milner, Inc.
(L)
OpenText, Inc.
(OS)
Pioneer Records Management
(OS)
Starpoint, Inc. dba Starpoint Global Services
(OS)
2% increase 2% increase 2% increase
Yes Will Vendor Hold Pricing Firm? Renewal Option 1 Will Vendor Hold Pricing Firm? Renewal Option 2 Will Vendor Hold Pricing Firm? Renewal Option 3
Yes Yes Yes
Will Vendor Hold Pricing Firm? Renewal Option 4
Yes Yes Yes Yes
Team IA, Inc.
(OS)
$335,872.00 Will Vendor Hold Pricing Firm? Renewal Option 1 Yes Yes 3% increase Yes Yes
Total: $149,416.72 $246,474.40 $484,296.00 $324,182.40 $155,678.40
Approx. Qty.
Yes Will Vendor Hold Pricing Firm? Renewal Option 2 Yes 4% increase 3% increase Yes Yes Yes
Yes Will Vendor Hold Pricing Firm? Renewal Option 4 0-3% increase 4% increase 3% increase 3% increase Yes Yes Will Vendor Hold Pricing Firm? Renewal Option 3 0-3% increase 2% increase 3% increase Yes Yes kk
| 5904bd39-8d50-4b7e-a983-e172c6af8cc5.pdf |
| Tabulation |
Other files
| File | Type | Posted |
|---|---|---|
| BL058-21 Addendum #1 | — | |
| BL058-21 Inv | — |
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